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2000-01-24 - Village Board Special Meeting - Minutes 10910 1/24/2000 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 24,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:32 p.m. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks, Glover,and Berman. Also present were: William Balling,Village Manager; William Raysa, Village Attorney; William Brimm, Assistant Village Manager/Finance Director, Ghida Sahyouni, Assistant Village Manager, Robert Pfeil, Village Planner, Richard Kuenkler, Village Engineer; Arthur Malinowski, Human Resources Director; Scott Anderson, Assistant Finance Director; Police Commander Dunn: Rick Reed, Golf Course Superintendent and Joseph Tenerelli, Village Treasurer. WARRANT#902 Mr. Tenerelli read Warrant #902 in the amount of $1,832,107.79. Moved by Berman, seconded by Glover to approve Warrant#902,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0-None Motion declared carried. OSCO DRUG STORE President Hartstein welcomed the new Osco Drug store at 1202 Dundee Road to the village. He also announced that through the courtesy of Lutheran General Hospital, Osco Drugs and the United Way, an information kiosk opened at the Jewel/Osco located at 79 Mc Henry Road. Members of the community can get a multitude of information at this kiosk. RESOLUTION No.2000-4—Stevenson High School Recognition President Hartstein announced that Stevenson High School will be recognized by the U.S. Department of Education as one of the new American High Schools. Stevenson is one of only 30 schools to receive this distinction. Moved by Berman,seconded by Glover to approve Resolution No.2000-4,recognizing Stevenson High School. Trustee Braiman amended the motion to include the words,"and Board of Trustees"to the resolution. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None l , Motion declared carried. RESOLUTION NO.2000-5—Establishing a Youth Commission President Hartstein introduced the subject of establishing a Youth Commission. The intent of this commission is to facilitate the youth of our community in community affairs, building upon the Civics Forum. Members of this commission would be able to give input and recommendations on an ongoing basis to the Board, other commissions and community groups on youth oriented issues. This commission would be established for a one-year term. 10911 1/24/2000 Moved by Berman,seconded by Braiman to approve Resolution No.2000-5, Establishing a Youth Commission. AYES: 4—Braiman,Glover,Berman,President Hartstein NAYS: 3—Marienthal,Reid,Hendricks Motion declared carried RESOLUTION No.2000-6 President Hartstein introduced the subject of establishing a Civic Involvement and Recognition Commission. This proposal is designed to bring together non-governmental individuals and organizations and enabling them to become involved in community affairs. This would be an opportunity to formulate recommendations for support and mutual participation between the organizations and to serve as a communication vehicle between themselves and the village. They would be able to give recommendations on new activities to promote community pride as well as giving warranted recognition to individuals and organizations within the community who have made contributions to the community. This commission would be established for a one-year term. In answer to a question from Trustee Glover President Hartstein said a Trustee liaison would be appropriate. Moved by Trustee Reid, seconded by Berman to approve Resolution No. 2000-6, Establishing the Buffalo Grove Civic Involvement and Recognition Commission. Trustee Braiman questioned the need for the exemption of the residency requirement, and asked that exemption would be struck. President Hartstein agreed to the deletion and Trustee Reid amended the motion. AYES: 5—Marienthal,Reid,Braiman,Glover,Berman NAYS: 1 —Hendricks Motion declared carried. MANAGEMENT REPORT Mr. Balling noted the submittal of the Management Report for the month of December, 1999; there were no questions on same. NOISE ORDINANCE Assistant Village Manager Ghida Sahyouni discussed the status of the village's Noise Ordinance and gave recommendations to implement a special event permit to manage the noise ordinance and deal with construction noise. The proposed ordinance will set perameters to use as written guidelines. No special event permit is presently in place. If the special event permit is approved, staff will revise the current amusement ordinance. Any outdoor concerts will be subject to the special use permit standards. High school activities would be exempt because the event would be held on their property. Examples of events needing a special use permit would be Buffalo Grove Days, an arts festival, or a business that would want to hold a concert to promote their business. The noise ordinance revision will provide for more detailed regulations. Trustees voiced their concerns. Staff will bring the ordinance back in draft form for final discussion. WEB SITE UPDATE `J I Assistant Village Manager Ghida Sahyouni, brought the Board up to date on work done so far in updating the village's web site. A survey done by users of the web site indicated there was a daily average of 267 users on weekdays and 462 users on weekends. Staff members along with resident volunteers have looked at each page of our web site and viewed other village web sites. They are now looking for outside for assistance. The recommendation is to look for outside help at a cost of approximately $9200 to get the web site designed and formatted and made more user friendly. This is a one time cost and Staff will be responsible for maintenance. 10912 1/24/2000 Trustee Berman commented that the web site is essential to information communication and we have an obligation to ensure that it functions are useful and realistic. For a minimal cost we are able to improve the functionality of our web site. PUBLIC HEARING—8 LINDEN AVENUE ANNEXATION At 8:20 p.m.President Hartstein opened the Public Hearing concerning the annexation of 8 Linden Avenue Steve Abraham, the homeowner was sworn in. The property is currently unincorporated. He has filed the petition to use the village water service. It is currently using village sewer service. Mr. Balling stated that Chevy Chase Water & Sewer Co. was acquired by the Village of Buffalo Grove in the 1980's. Eighty-nine customers have water service under a service contract with the village; these customers are not annexed at this time. Any future water and sewer customers would have to be annexed to the village. President Hartstein asked if there were any further questions or comments from the Board, or any other public agencies,or members of the audience;there were none. Mr.Raysa noted that the Annexation Agreement before the Board tonight is dated 1/18/2000. At 8:26 p.m. President Hartstein continued the Public Hearing until later in this meeting. QUESTIONS FROM THE AUDIENCE There were none. CONSENT AGENDA There were no items on the Consent Agenda for this meeting. ORDINANCE NO.2000-3—FY 2000 Golf Appropriation Moved by Berman, seconded by Marienthal to approve Ordinance No. 2000-3,FY 2000 Golf Appropriation. Mr.Balling stated that this is the last step in golf budget process. AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ORDINANCE NO.2000-4—8 LINDEN AVENUE ANNEXATION AGREEMENT Moved by Glover, seconded by Braiman to approve Ordinance No. 2000-4, approving an annexation agreement for 8 Linden Avenue. Seeing no further comments from the audience,President Hartstein adjourned the Public Hearing at 8:30 p.m. AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. 10913 1/24/2000 ORDINANCE NO.2000-5—8 LINDEN AVENUE ANNEXATION Moved by Glover seconded by Reid, to approve Ordinance No. 2000-5, annexing certain territory at 8 Linden Avenue. Upon roll call,Trustees voted as follows AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ` i I ORDINANCE NO.2000-6—8 LINDEN AVENUE ZONING Moved by Glover seconded by Reid, to approve Ordinance No. 2000-6, amending the comprehensive Zoning Ordinance of the Village concerning the territory at 8 Linden Avenue. Upon roll call,Trustees voted as follows AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ORDINANCE NO.2000-7—Praedium Development P.U.D. Moved by Marienthal, seconded by Reid, to approve an amendment to the Planned Unit Development in the B-5 District concerning the proposed commercial building by Praedium Development(Lot 2, Walgreens Buffalo Grove Re-subdivision,east side of Buffalo Grove Road north of Lake Cook Road). Attorney for the petitioner,Marc Schwartz,was present to answer any questions from Board members. Trustee Braiman asked if there was a tree survey done. Mr. Schwartz replied that the trees in the site were damaged during the Walgreen construction and were coming down. Mr. Pfeil stated that Ray Rigsby, Village Forester has reviewed the landscaping plan. The Plan Commission has required that larger tree resources would be planted than is required by ordinance. Trustee Braiman requested that a landscaping plan referred to in an annexation agreement be subject to Board review before the final plan approval. He also requested that a formula for compensation be devised when a tree is taken down because of damage through construction. Trustee Reid expressed this concerns that no side yard set backs are required. Plan Commissioner Lisa Dunn reviewed the discussion and the vote that took place at the Plan Commission. Trustee Berman asked Mr.Raysa to clarify the standards for a P.U.D. Mr.Raysa read the standards from the Zoning Ordinance. The fact that the vote from the Plan Commission was positive implies that all criteria had been met. The Village Board can review the criteria again. Options available to the Board are: approve the ordinance, send it back to the Plan Commission for further review,deny the ordinance or make suggestions to the draft ordinance before the Board now. Trustee Glover stated that even though she was never in favor of the project,it did go the Plan Commission and got a positive vote and has met all criteria. Therefore she must vote in favor of the project. Trustee Reid feels that this project places restrictions on the adjacent property. Trustee Braiman has marginal support for the project. He would rather have a single use for the property,but there is no reason to deny the project. 10914 1/24/2000 Attorney Schwartz reviewed the steps taken by the Village Board to get this project to where it is tonight. This is only an amendment which complies with all requirement of the B5 district, all zoning restrictions of B5 ordinance,it does not request a variance and meet the requests of the Village Board and Plan Commission. The building configuration does not allow for development of a building other than what is proposed. Having a single tenant is not a reality. President Hartstein asked Mr. Raysa what restrictions could be sought by the Board. He replied that the Plan Commission as well as the Corporate Authorities may stipulate conditions and restrictions that are necessary for the benefit of the public. President Hartstein asked for recommendations for conditions or restrictions from Trustees at �•/ this time. Trustee Reid would like to refer it back to the Plan Commission. President Hartstein stated that this Board made a commitment initially to provide for an additional building on this lot.He asked the Board if it should be sent to the Plan Commission to further deal with the use and other issues. Trustee Braiman suggested that if any trustee voting against the project would be interested in restricting uses it may be beneficial to refer back to the Plan Commission if not it would be futile. Trustee Reid stated that it is not the uses which he is against. Trustee Berman stated it is not the uses,but the proposal is fundamentally flawed. There is no reason to refer it back to the Plan Commission. It does not comply with the P.U.D. ordinance and should not be approved. Mr. Raysa informed the Board that there is a memo on the dais from Bob Pfeil dated January 24, 2000 which is an amendment to the draft P.U.D. ordinance, changing terminology of food uses and customer seating. On behalf of the developer,Mr. Schwartz accepted those changes. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks,Glover,President Hartstein NAYS: 3—Marienthal,Reid,Berman Motion declared carried. RESOLUTION 2000-7-Lake County Branch Court Mr. Balling introduced the subject, details can be found in his memo to the Board. President Hartstein will bring this resolution to his meeting with the Chief Judge later this week. He has been very favorable in the past in bringing a branch court to South Lake County. All the support we can lend will be of benefit to residents of Lake County Buffalo Grove. Moved by Reid, seconded by Hendricks to approve Resolution No. 2000-7, In Support of the Establishment of a Branch Court in South Central Lake County. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None `../ Motion declared carried. AUTHORIZATION TO PURCHASE MAINTENANCE EQUIPMENT Mr. Balling introduced the subject. The golf department is seeking authorization for a bid waiver on two greensmowers and authorization to purchase two greensmowers at a cost of $31,590. Details can be found in Carmen Molinaro's memo the Board of January 18,2000. 10915 1/24/2000 Moved by Berman, seconded by Hendricks to Authorize to Waive Bids and Authorization to Purchase Maintenance Equipment for Arboretum Golf Club. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks, Glover,Berman NAYS: 0—None Motion declared carried. 1001 JOHNSON DRIVE—Re-zone Trustee Braiman suggested that there be a public hearing at the first available Board meeting. Mr.Balling noted that every effort would be done to do that. Following that the Board would consider an ordinance. Moved by Berman, seconded by Glover to set this for a public hearing. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Braiman, seconded by Glover to move to Executive Session to discuss land acquisition and personnel. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 9:20 p.m. to 11:15 p.m. ADJOURNMENT Moved by Braiman, seconded by Glover to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting adjourned at 11:15 p.m. Jane . Olson,Deputy Village Clerk i lage President