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2000-01-10 - Village Board Special Meeting - Minutes 10905 1/10/00 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 10,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein,Trustees Braiman,Hendricks,Glover and Berman. Trustees Marienthal and Reid were absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Phil Versten,Administrative Assistant; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;Robert Giddens,MIS Director;and Joseph Tenerelli,Village Treasurer,. APPROVAL OF MINUTES Moved by Glover, seconded by Berman,to approve the minutes of the December 20, 1999 Regular Meeting. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. WARRANT#901 Mr.Tenerelli read Warrant#901. Moved byHendricks, seconded byGlover,to approve Warrant#901 in the pp amount of$2,471,389.33,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. Y2K President Hartstein wished a happy new year to all residents, and noted special thanks to the many volunteers and Village staff who were available on December 31, 1999 to assure that Y2K caused no interruption of Village services;he also thanked CDW and Waste Management for the wonderful fireworks display that they provided. 2000 GOALS �•/ President Hartstein reviewed his goals for the Village for the year 2000;these goals are contained in his letter to the Board and the citizens of Buffalo Grove dated January 7,2000. PARK DISTRICT REFERENDUM President Hartstein commented on the Park District referendum to be placed on the ballot in March,and urged all residents to become familiar with the issue and vote accordingly. 10906 1/10/00 RESOLUTION#2000-01—SAFE NEIGHBORHOODS ACT Moved by Braiman,seconded by Berman,to pass Resolution#2000-01, a resolution in support of Governor Ryan's initiatives to enact the Safe Neighborhoods Act. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. BUSINESS RETENTION&EXPANSION PROGRAM Mr. Balling reported on the status of the Business Retention&Expansion program. ARBORETUM GOLF COURSE(FOOD/BANQUET) Mr. Brimm presented a follow up on the Papandrea Feasibility Study,details of which are contained in his memo to Mr. Balling of January 6,2000;he then answered questions from the Board. President Hartstein summed up the Board comments, noting that it appears that the Board would like to have the numbers presented for a facility serving 200-225 patrons. IBM Mr. Giddens presented a brief summary on a request by the IBM company to feature several of the applications used by the Village in some of their applications reports. GOLDEN BISON AWARD President Hartstein reviewed the background of KJ Direct before presenting the Golden Bison Award to the owners of that business,Steve,Karen,and Jennifer Panich,and Ms. Sahyouni reviewed the many instances of community involvement by the Panich family. President Hartstein,Trustee Hendricks and Ms. Sayhouni presented the Golden Bison Award to the Panich family. Mr.Panich thanked the Village for this award,and expressed his feelings on giving back to the community. PUBLIC HEARING—GOLF APPROPRIATION President Hartstein opened the Public Hearing at 8:28 P.M. Mr.Anderson made a presentation to the Board,details of which are contained in his memo to Mr.Balling of January 5,2000. President Hartstein asked if anyone wished to express comments or questions;there were no such requests. President Hartstein closed the Public Hearing at 8:30 P.M. PUBLIC HEARING—NORTHWEST COMMUNITY HOSPITAL President Hartstein opened the Public Hearing at 8:30 P.M. Fred Feinstein and Bob Klasek were sworn in to give testimony. Fred Feinstein,representing Northwest Community Hospital,presented the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview. Bob Klasek of Northwest Community Hospital presented a background on the proposed communications tower, after which he answered questions. 10907 1/10/00 President Hartstein asked if anyone wished to express comments or questions;there were no such requests. President Hartstein closed the Public Hearing at 8:39 P.M. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience. Jeremy Berger, 1023 Providence Lane,noted that the new Shell/McDonald's at Route 83 and Arlington Heights Road is causing excess traffic in the surrounding neighborhood;he has observed that approximately 10%of the cars exiting the development make a right turn on to Fremont. Mr.Balling stated that he will have the traffic unit assess this situation. CONSENT AGENDA There were no items on the Consent Agenda for this meeting. ORDINANCE#2000-01—NORTHWEST COMMUNITY HEALTHCARE Fred Feinstein,representing Northwest Community Hospital,began by stating that this piece of property is owned by Northwest Community Healthcare;he then presented a history of the property. Deborah Sheehan,OWP&P,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of January 10,2000;she referred to a Planting Concept Plan during her presentation. Mr.Feinstein stated that all buildings are to be constructed in Buffalo Grove;there are no improvements other than parking and engineering to be included in Wheeling;there will be extensive landscaping;the control of the property will be with both municipal governments. Mr.Balling stated that Buffalo Grove would be in charge of any further development on this site;Wheeling concurred,as they do not wish to be a part of any further development. Moved by Glover,seconded by Berman,to pass Ordinance#2000-01,approving an amendment to the P.U.D., Preliminary Plan and Special Use for the proposed campus expansion and communications tower for Northwest Community Healthcare(NWCH),southeast corner of IL Route 83/Lake Cook Road,subject to language in the revised memo from Mr.Pfeil to Mr.Balling dated January 10,2000,exchanging the phrase Village of Buffalo Grove for public agency. It was suggested that the approval be"subject to language stating that the Village would designate when the 16 land banked spaces should be constructed";Trustee Glover and Trustee Berman approved this amendment to the motion. President Hartstein asked if there were any members of the public wishing to comment. Deborah Holm, 515 Buckthorn,stated a concern with the pond and geese that usually accompany ponds. Donald Smith,Northwest Community Hospital,explained the planned plantings that would deter the habitation of geese. Trustee Braiman noted that the Plan Commission reviewed this proposal and referred it to the Village Board with a 9-0 affirmative vote. President Hartstein closed the Public Hearing at 9:10 P.M. After further discussion,Trustees voted as follows on the amended motion: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. 10908 1/10/00 ORDINANCE#2000-02—VILLAGE MANAGER'S SALARY President Hartstein reviewed the proposed ordinance,commending and thanking Mr.Balling for the exemplary service he has rendered to the Village of Buffalo Grove over the years. Moved by Glover,seconded by Braiman,to pass Ordinance#2000-02,establishing the annual salary for the Village Manager. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks, Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. Mr.Balling thanked the Board for their support and stated that he looks forward to working with them in the future. RESOLUTION#2000-02—BUFFALO GROVE ARTS COMMISSION Trustee Braiman presented a brief background on the proposed resolution and why he believes it is necessary;he hopes to see an art fair at this year's Buffalo Grove Days celebration. Moved by Braiman, seconded by Berman,to pass Resolution#2000-02,promoting the Arts in Buffalo Grove and establishing the Buffalo Grove Arts Commission. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. RESOLUTION#2000-03—CAPITAL IMPROVEMENT PLAN Moved by Berman,seconded by Glover,to pass Resolution#2000-03,approving the Village of Buffalo Grove Capital Improvement Plan FY 2000-2001 through 2004-2005. Mr. Balling reviewed the proposed ordinance. Trustee Braiman noted that he is pleased to see language inserted that states that the CIP is approved with the understanding that all projects identified shall further be singularly approved during their respective budget periods. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. DANNET COURT-FENCE Mr.Balling reviewed the history on this request to appeal the Zoning Board of Appeals decision. President Hartstein explained the process that will take place tonight regarding this appeal. President Hartstein swore in ZBA Commissioner Entman and the petitioners to give testimony. Commissioner Entman explained the deliberations that took place at the ZBA meeting. Oksana Levi, 821 Dannet Road,made a presentation to the Board explaining why she believes that the decision rendered by the ZBA should be reversed. 10909 1/10/00 Lengthy discussion between the petitioner and the Board ensued,and several neighbors presented positions both in favor and against the proposed fence. Mr.Raysa clarified the exact options available to the Village Board at this time. Moved by Berman, seconded by Braiman,to return the matter of a variance of Municipal Code, 15.20.040,for the purpose of constructing a fence past the building line along Dannet Court to the ZBA for further review. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. 2000 STREET MAINTENANCE PROGRAM Mr.Balling reviewed the proposed 2000 Villagewide Contractual Street Maintenance Program,details of which are contained in Mr.Kuenkler's memo to him of January 3,2000. Moved by Berman, seconded by Hendricks,to authorize bid for the 2000 Villagewide Contractual Street Maintenance Program. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 2—Marienthal,Reid Motion declared carried. WEILAND ROAD EXTENSION Mr. Boysen reviewed a PowerPoint presentation on this subject, details of which are contained in his memo to Mr. Balling of January 5,2000. After discussion,it was determined that there needs to be more information presented before a decision can be made on this subject. Mr.Balling stated that staff will assemble the requested information and report back to the Board. ADJOURNMENT Moved by Glover,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:23 P.M. et M. Sirabian,Village Clerk APPROVED BY ME THISi7 DAY OF &?-""1-1vb 2000 —47‘//1-4 Village President