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2000-02-20 - Village Board Special Meeting - Minutes 11064 2/20/2001 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 20,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:34 P.M. Boy Scout Troop#140 led those present in the pledge of allegiance to the Flag. � 4 ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Hendricks,Berman, Johnson. Trustee Glover was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Art Malinowski,Human Resources Director;Bob Pfeil,Village Planner;Dick Kuenkler,Village Engineer;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Marienthal,seconded by Hendricks to approve the minutes of the Regular Meeting of February 5,2001. AYES: 5 -Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1—Glover Motion declared carried. WARRANT#928 Moved by Berman,seconded by Hendricks to approve Warrant#9280in the amount of$1,120,277.20. Upon roll call,trustee's voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. APRIL 3,2001 ELECTION President Hartstein announced that the last date to register to vote in the April 3,2001 election is March 6,2001. On the ballot will be the race for Village Trustee which is uncontested, two referendums,one for the Buffalo Grove Park District and the other for School District#21. Contested races are for the School Board in Districts 21 and 96 and Park District Commissioners. People Places&Issues will be aired on Channel 6 at times to be announced during the month of March. President Hartstein will moderate the program of representatives from contested races to better acquaint the voters with the candidates. In addition there will be an opportunity for the Park District and School District 21 representatives to explain facts relating the proposed referendums. PROCLAMATION—"Severe Weather Activity"week President Hartstein read a Proclamation naming the week of March 4-10,2001 as"Severe Weather Activity"week in Buffalo Grove. COMMUNITY BLOOD DONOR COMMISSION President Hartstein appointed Elena Scott to a position on the Community Blood Donor Commission.. Moved by Johnson,seconded by Braiman to concur with President Hartstein's appointment. Upon voice vote,motion carried. 11065 2/20/2001 BUFFALO GROVE DAYS APPOINTMENT President Hartstein appointed Maureen Welborn to the position of Chairman of the Buffalo Grove Day's Committee.Moved by Braiman,seconded by Hendricks to concur with President Hartstein's appointment. Upon voice vote,motion declared carried. COFFEE TALK President Hartstein will hold the third"Coffee Talk"at the Buffalo Restaurant at Lake Cook Road and Arlington Heights Road from 7:30—9:30 a.m. on Saturday and Sunday mornings,March 10 and 11,2001. This is a time for residents to ask questions and make comments on an informal basis. TRAFFIC LIGHTS INSTALLED President Hartstein noted that the light at the intersection of Buffalo Grove Road and Thompson Blvd. is now working. He thanked Lake County Commissioner David Stolman and Lake County for their efforts. The new light at Pauline Avenue and Weiland Road will soon be working. ARTS COMMISSION ACTIVITIES Trustee Braiman,liaison to the Arts Commission announced that a contest to create a for n de ig s o the 2002-2003 village sticker will be sponsored by the Arts Commission. The contest is open to all children in grades K-8.The prize will be a$100 Savings Bond and the winner will be announced at a Village Board meeting. All entries must be submitted by June 1. Trustee Berman described the"Buffalo's on Parade"which the Arts Commission will also sponsor. Businesses may purchase the fiberglass buffaloes and may either decorate the buffalo themselves or offer to let a not for profit organization to decorate it. They will be on display in various locations through out the community for several months,then be auctioned with the proceeds going to a non profit organization of their choice. YOUTH COMMISSION ACTIVITIES Trustee Braiman announced that on Saturday,February 24 the Youth Commission will sponsor a"Spring Fever" activity for youth in grades 5—8. It will be held from 7-9:00 at Highland Park Health and Fitness Center. RELAY FOR LIFE Trustee Berman on behalf of the Village of Buffalo Grove, is happy to announce that Relay for Life will again be held at the Buffalo Grove High School on June 9 and 10. He invited everyone's participation VILLAGE MANAGER'S REPORT William Balling,Village Manager announced that the budget presentation for the 2002-2003 fiscal year will be made at the March 12 Committee of the Whole meeting. He also noted that the Village has no plans to annex Horatio Gardens subdivision but the Park District did annex that area last year. PUBLIC HEARING—GIAMETTA PROPERTY(22953-22981 Prairie Rd.) The Public Hearing was opened at 7:45 p.m. President Hartstein swore in Michael Sieman,attorney and Mr. Filippo Giametta. Mr. Sieman proposed an annexation agreement,which allows the Giametta family to run their wholesale landscaping business from the property until December 31,2002.Water is nearby but no sanitary sewer is available. There were no statements or questions from the Board,other public bodies, or the public. 11066 2/20/2001 Mr. Balling summarized the planning the Village has done with the Giametta's and their neighbors in that area. The goal is to try to create a unified development with a mid density range of 4-6 dwelling units per acre that complements the planning in Prairie View,the Village's Comprehensive Plan and transit oriented objectives. Mr. Balling read for the record page 13,paragraph 29 F of the annexation agreement. Mr.Balling asked if the owner understood and agreed to the provisions of Paragraph 29.F,particularly the unified development objectives,and the Village's intent to achieve residential development in the PUD-6(4 to 6 units per acre)range. Mr.Balling noted that by implementing the two-year limit on the current non-residential uses,the agreement responds to the County enforcement action by providing a plan for phasing out the current uses. Mr. Siemen indicated they were comfortable with that wording, Trustee Braiman requested Staff to look at all buildings on the three parcels to be sure proper variations are noted in the agreement. He also asked the petitioner to verify that the property is zoned Residential Estate,meaning a holding area for two years with the intention to re-zone it at that time. Mr. Sieman agreed. Trustee Berman clarified that it was continuing the same use,with no change in use as stated in his letter of January 26,2001. He asked that the contents of the letter be made a part of the annexation agreement. The Public Hearing was continued at 7:55 p.m. until the March 19,2001 meeting when annexation ordinances will be presented. Mr.Raysa clarified that the annexation agreement referred to this evening is that agreement called Giametta Property draft dated 2/14/01. QUESTIONS FROM THE AUDIENCE Eleanor Hesse,787 Beechwood,commented on the Boy Scout Proclamation read at the February 5,2001. She expressed her feelings that the local and national boy scouts deserved village praise. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Hendricks,seconded by Berman to approve the Consent Agenda. MILLBROOK BUSINESS CENTER,LOT 1—DIA &Final Plat Motion to approve the DIA and Final Plat for Millbrook Business Center,Lot 1 Second Resubdivision. SANITARY SEWER TELEVISION INSPECTION CONTRACT AWARD—Award of Bid Motion to award the bid—Sanitary Sewer Television Inspection Contract Award to Remote Access Television Services in the amount of$15,000. RELICS OF OLDE SUBDIVISION—Quit Claim Deed Motion to accept the Quit Claim Deed for Outlot A,Relics of Olde Subdivision(Lucinda Dr./IL Route 83): �./ Developer JPW Development of stormwater management parcel. Upon roll call Trustees voted as follows on the Consent Agenda. AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 11067 2/20/2001 ORDINANCE NO.2001-07-Liquor License,Spirit Café Moved by Marienthal,seconded by Johnson to reserve a Class B liquor license for Spirit Café, 131 Dundee Road. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. RESOLUTION NO.2001-07—Villagewide Street Maintenance Project Moved by Marienthal,seconded by Berman to approve Resolution No.2001-07,Approving an Agreement for Construction Engineering Services for the 2001 Villagewide Contractual Street Maintenance Project. Mr.Balling responded to Trustee Braiman's question that bid waiver was requested in the event that the bid exceeded the statutory limit. A review of the cost and performance is made of the engineering company yearly. Trustee Braiman asked that the bid authorization process be continued. AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 2001 VILLAGEWIDE CONTRACTURAL STREET MAINTENANCE—Award of Bid Moved by Marienthal,seconded by Johnson to award the bid for the 2001 Villagewide Contractual Street Maintenance Project to Arrow Road Construction Company in an amount not to exceed$1,150,000. Upon roll call Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 - Glover Motion declared carried. POLICE PURSUIT VEHICLES—Authorize to Purchase Moved by Marienthal,seconded by Braiman to authorize to purchase eight police vehicles not to exceed$168,833. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 - Glover Motion declared carried. 4x4 POLICE COMMAND VEHICLES—Authorize to Purchase Moved by Marienthal, seconded by Berman to authorize to purchase a 4X4 police command vehicle not to exceed $28,465.00. Mr. Balling added that this vehicle is purchased with money from the drug seizure fund. Other vehicle purchases have been paid for through the corporate replacement fund. Upon roll call Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 - Glover Motion declared carried. 11068 2/20/2001 ADMINISTRATIVE VEHICLE—Authorization to Purchase Moved by Marienthal, seconded by Braiman, to authorize to purchase one administrative vehicle for the Village Manager with a cost not to exceed$18,984.20. Upon roll call Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 - Glover Motion declared carried. ADJOURNMENT Moved by Johnson,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:15 P.M. Oe'7-67.est J/Olson,Deputy Village Clerk APPROVED BY ME THIS .6 rh DAY OF k ,2001. Village President