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2000-11-20 - Village Board Regular Meeting - Minutes 11032 11/20/2000 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY NOVEMBER 20,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman, Glover,Berman. Trustee Hendricks was absent. Trustee Johnson arrived at 9:30 P.M. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Giddens,MIS Director;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer; Carmen Molinaro,Director of Golf Operations; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Marienthal, seconded by Berman,to approve the minutes of the November 6,2000 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. WARRANT#922 Mr.Tenerelli read Warrant#922. Moved by Braiman, seconded by Glover,to approve Warrant#922 in the amount of $1,100,152.47, authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. MILL CREEK PARK President Hartstein noted that the Village had secured$26,000 in grant money for playground equipment and underlayment as part of the Illinois First Program;he thanked State Senator David Sullivan for his efforts in obtaining this money for the Village. COMMUNITY THANKSGIVING SERVICE President Hartstein thanked everyone involved in the Community Thanksgiving Service held this past Sunday evening. MANAGEMENT REPORT Mr.Balling noted the submission of the Management Report for October,2000;there were no questions on same. GOLF BUDGET PRESENTATION Mr. Balling noted that the presentation of the FY2001 Golf Budget will be at the end of the meeting this evening. 10133 11/20/2000 FY2000-2001 SIX-MONTH FINANCIAL REPORT Mr.Brimm briefly reviewed the status of the FY 2000-2001 six-month financial report,details of which are contained in his memo to Mr.Balling of November 7,2000. FUTURE AGENDA Mr.Balling noted that there will be a Committee of the Whole workshop on traffic management issues on Monday, November 27,2000 SAVED BY THE BELT Sgt. Husak thanked the Village Board for their ongoing commitment to traffic safety efforts,enabling the Police Department in continuing to be a leader in traffic safety throughout the state and the nation. Sgt.Husak then reviewed several accidents in which those wearing their seat belts were saved from serious injury;he then presented Saved by the Belt awards to each of those involved in the crashes. The Police Department sponsored coloring contests for school-age children to remind them of the need to always wear their seat belts; Sgt. Husak then presented$50 U.S. Savings bonds donated by First Midwest Bank to the winners of those coloring contests. CITIZEN'S FIRE ACADEMY Chief Allenspach reviewed the Citizen's Fire Academy and introduced each of the graduates. President Hartstein and Chief Allenspach presented certificates to the graduates as they were congratulated by the audience and the Board. PUBLIC HEARING—VOICE STREAM President Hartstein called the Public Hearing to order at 7:55 P.M.,and swore in the following people to give testimony: Charity Sullivan,Aaron Knight and Paul Bongaarts from VoiceStream Wireless. Ms. Sullivan presented a brief background on VoiceStream Wireless. In answer to a question from Trustee Berman,Ms. Sullivan confirmed that the 100' monopole will allow them adequate coverage to meet their needs in this area;they are not opposed to providing co-location on the tower. Trustee Braiman stated that he wants to delete Exhibit D from the Annexation Amendment to be sure that there is no confusion as to ever extending permission for the 140'tower,and Mr.Knight confirmed that they have no interest now or in the future for multiple poles at this property. Mr. Balling reviewed the vacation of the right-of-way on Estonian. President Hartstein asked if there were any other public bodies that wished to comment;there were none. Matthew Eisenstein,representing the Meadowlake Homeowners Association in Riverwoods,stated that they do not want this tower;they are concerned with setting a precedent;the tower is not attractive;they do not believe that it benefits anyone but the property owner. Rob Sherman,Buffalo Grove resident,stated that there are two towers in his neighborhood and they are really not an intrusion and do not impact the neighborhood. Plan Commissioner Smith stated that the Plan Commission was comfortable with the 100'tower. Mr.Raysa pointed out that the purpose of this Public Hearing is to review that certain proposed amendment to that Annexation Agreement for the Cotey property entitled VoiceStream Wireless;the draft before the Village Board and 11034 11/20/2000 the public tonight is dated 11/20/00 in the upper left-hand corner. In addition,there has been presented to the Board by means of Mr. Pfeil's memo dated November 20, 2000 a certain letter from David A.Kuenkle&Associates dated November 10, 2000 of another matter before the Public Hearing of a Federal Communications Commission radio station authorization and exhibits to the Agreement. At 8:17 P.M.,President Hartstein continued the Public Hearing until later on in the meeting. QUESTIONS FROM THE AUDIENCE Michael Rubin,395 Newtown,voiced concern with placement of the eastbound stop signs on Newtown Drive as he believes they are dangerously close to Weiland Road and present a potential congestion problem at peak travel times;he also believes the signs are too close to his driveway. Irwin Silver,415 Newtown, supports Mr.Rubin's comments,and added that cut-through traffic is a major concern; he supports delay of the stop sign installation. Todd Lesser,Newtown resident, does not believe the stop sign installation should be deferred,since there already has been full discussion on the issue. Moved by Braiman,seconded by Marienthal,to defer installation of all stop signs at the intersection of Newtown and Parkchester until after the November 27,2000 Board Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. Barbara Quinlan, Crossings resident, stated that the corner of Arlington Heights Road and Route 83 is a real traffic hazard,particularly during rush hour,and asked that this be evaluated by the Village. CONSENT AGENDA I President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Berman to approve the Consent Agenda. RESOLUTION NO.2000-54—ICMA Health Plan Motion to adopt the ICMA Retirement Corporation's VantageCare Retiree Health Savings Plan. COMPUTER ROUTER/SWITCH—Award of Bid Motion to award the bid for computer router/switch. FY 1999/2000 COMPREHENSIVE ANNUAL FINANCIAL REPORT Motion to accept the FY 1999/2000 Comprehensive Annual Financial Report. PRAIRIE GROVE SUBDIVISION INITIAL ACCEPTANCE Motion to approve the Prairie Grove Subdivision Initial Acceptance. PRAIRIE PLACE SUBDIVISION INITIAL ACCEPTANCE Motion to approve the Prairie place Subdivision Initial Acceptance. 11035 11/20/2000 MIRIELLE PHASE 2 SUBDIVISION WARRANTY DEEDS Motion to accept the Warranty Deed for Outlots A,B,C,E,F,G&H in the Mirielle Phase 2 Subdivision: Developer donation by Town and Country Homes(Pinnacle Corporation)of stormwater management parcels and future road parcels. GRANT AGREEMENT FROM ILLINOIS DEPARATMENT OF COMMERCE &COMMUNITY AFFAIRS Motion to approve Grant Agreement No.01-124039,between the Village of Buffalo Grove and the Illinois Department of Commerce&Community Affairs. The grant is for$50,000 for erosion control. GRANT AGREEMENT FROM ILLINOIS DEPARATMENT OF COMMERCE&COMMUNITY AFFAIRS Motion to approve Grant Agreement No.01-124040,between the Village of Buffalo Grove and the Illinois Department of Commerce&Community Affairs. The grant is for$25,000 for the assessment and purchase of 12 document imaging devices and a file server. GRANT AGREEMENT FROM ILLINOIS DEPARATMENT OF COMMERCE&COMMUNITY AFFAIRS Motion to approve Grant Agreement No. 01-127184,between the Village of Buffalo Grove and the Illinois Department of Commerce&Community Affairs. The grant is for$50,000 for an enhanced wireless communication network. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. ORDINANCE#2000-66—COTEY TOWER Moved by Berman, seconded by Braiman,to pass Ordinance#2000-66,approving an amendment to the Annexation Agreement for the Cotey property concerning construction of a wireless communications tower by VoiceStream Wireless,northeast corner of Milwaukee Avenue/Estonian Lane, subject to the changes to the draft amendment to the Annexation Agreement requested earlier during the Public Hearing. President Hartstein closed the Public Hearing at 8:44 P.M. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Marienthal,Braiman, Glover,Berman,President Hartstein NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. BELMONT/CULVER'S Moved by Berman,seconded by Marienthal,to pass Ordinance#2000-67, approving the 17`h Amendment to the Buffalo Grove Town Center Planned Unit Development concerning Culver's Restaurant and the Belmont Village assisted living facility. Mike Werchek, Culver's,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview;he referred to the Site Plan and the Landscape Plan during his presentation. it 11036 11/20/2000 Discussion took place with regard to various details of the proposal. Diane Garber,Cherbourg resident, stated that the data submitted by the developer is inaccurate. Hal Frank, representing the developer, stated that he appreciates Ms. Garber's concerns;he respects her right to disagree,but stated that their data is correct,and they would not be proceeding with a multi-million dollar development if they did not believe the market existed. Moved by Glover, seconded by Braiman,defer action on the proposed ordinance and to direct staff to finalize the ordinance encompassing the new framework with regard to the two six-month time frames. Upon roll call, Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Jerry Levy,President of Town Place Association,thinks the process has been good,but they are concerned about the traffic flow on Town Place Parkway;they believe Village has tried very hard to address their concerns. President Hartstein said this issue might be brought up at next week's traffic meeting. Plan Commissioner Eric Smith stated there was a separate full Public Hearing on Belmont and Culver's;the issues raised by Ms. Garber were taken into consideration,and there was a unanimous positive recommendation by the Plan Commission. President Hartstein stated that staff will prepare an ordinance for the next meeting,and he thanked both Belmont and Culver's for their cooperation in working with the community. ORDINANCE#2000-67—HINES LUMBER Moved by Marienthal,seconded by Braiman,to pass Ordinance#2000-67,an ordinance approving an Agreement with Edward Hines Lumber Company. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman, Glover,Berman NAYS: 0—None ABSENT: 2—Hendricks,Johnson Motion declared carried. Trustee Johnson arrived at this time. GIAMETTA PROPERTY Mr. Balling reviewed the request for annexation in the Residential Estate District for the Giametta property,22953- 22981 Prairie Road,Prairie View,details of which are contained in the Village Board Meeting Agenda Item Overview. Mike Sieman reviewed the request of the petitioners,Filippo and Salvatrice Giametta;he asked that there be a uniform annexation agreement among the property owners President Hartstein asked if there was any objection to the petitioner moving forward with the request for annexation;there was no objection. GOLF BUDGET Mr. Balling reviewed his Fiscal 2001 Golf Budget Message sent to the Board and dated November 15, 2000. Mr.Anderson reviewed the revenues and expenditures for both the Buffalo Grove Golf Course and the Arboretum Golf Course. Mr.Molinaro and Mr.Anderson proceeded to answer questions from the Board. II 11037 11/20/2000 Mr.Molinaro reviewed details of his marketing plan for the 2001 year. Mr.Balling noted that the final budget will be brought back to the Board at the first meeting in December. EXECUTIVE MEETING Moved by Johnson, seconded by Glover,to move to Executive Meeting to discuss Personnel. Upon roll call, Trustees voted as follows: AYES: 5—Marienthal,Braiman, Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. The Board moved to Executive Meeting from 10:31-11:45 P.M. ADJOURNMENT Moved by Braiman,seconded by Berman, to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 11:45 P.M. M. Sirabian,Village Clerk APPROVED BY ME THIS `-1 DAY OF ,2000. Village President V