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2000-10-16 - Village Board Regular Meeting - Minutes 11015 10/16/2000 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY OCTOBER 16,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag, as the colors were posted by Cub Pack 76 from Ivy Hall School. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Hendricks,Berman and Johnson. Trustee Glover was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Art Malinowski,Human Resources Director;Phil Versten,Administrative Assistant;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Marienthal, seconded by Braiman,to approve the minutes of the October 2,2000 Regular Meeting.Upon roll call Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1—Glover Motion declared carried. WARRANT#920 Mr.Tenerelli read Warrant#920. Moved by Hendricks,seconded by Braiman,to approve Warrant#920 in the amount of$2,339,570.67,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. CIVICS FORUM The Village Clerk explained the concept and schedule for the Civics Forum. The students from Buffalo Grove and Stevenson High Schools who will be participating in the Civics Forum then introduced themselves. ELECTIONS The municipal election will be held on April 3,2001. There will be three trustee positions open,and petitions may be picked up at the Village Clerk's office beginning October 18,2000,and may be circulated beginning October 25, 2000.The filing period begins at 8:00 A.M. on Monday,January 15,2001 and ends Tuesday,January 23,2001. President Hartstein also urged everyone to vote in the November 7, 2000 election between 6:00 A.M. and 7:00 P.M. There will be programs on People, Places and Issues airing on Channel 6 to acquaint residents with candidates running for local office. 11016 10/16/2000 TELEPHONE OUTAGE President Hartstein thanked all Village departments and volunteers who stepped in to help when phone lines were cut in the southern portion of the Village;he also thanked AT&T for getting the problem corrected as quickly as possible. TRANSPORTATION ISSUES Trustee Berman reported on testimony that he gave today at a meeting of the Illinois House Appropriations Committee which was holding a hearing on the future of the tollway system and in policy setting matters regarding transportation. Trustee Berman also reported on the positions of the various local candidates on the issue of Route 53;he summarized the positions of each of the candidates,and noted that full copies may be obtained from him,and he will work with staff to be sure this information is distributed through the Village and to the media. Trustee Berman presented an update on funds secured from Washington for transportation issues in the state of Illinois,including full funding for the double tracking of the North Central line which should allow that project to be completed by the year 2005. PRAEDIUM DEVELOPMENT Mr.Balling presented an update on the status of this development,noting that the developer is requesting 6 stores rather than 4,requiring a minor modification to the elevations,and the parking standards would have to be met that are approved in the P.U.D. Trustee Berman stated that he is concerned about the continuing changes in the uses in this plan,and he believes that the project should be referred to the Plan Commission;he does not believe this should be treated as a minor change. Trustee Johnson stated that he was against this plan when it was before the Plan Commission,and he continues to oppose it;he has a particular concern about the parking impact,and he also believes that it should go back to the Plan Commission for review. Trustee Marienthal agrees with the other Trustees,and he also believes that this belongs at the Plan Commission for review. Moved by Berman,seconded by Marienthal,to refer the Praedium Development to the Plan Commission for review. Marc Schwartz,attorney representing the developer, stated that he believes this is a minor change in the facade of the building and the number of spaces;the developer understands that the square footage and the parking spaces cannot change;this merely deals with the tenant mix,and they are just asking for a change in the tenant use. Mr.Raysa explained that,from a legal standpoint,the petitioner would have to comply with the existing P.U.D.;if there is a change in the P.U.D.,the Board has the authority to determine whether or not it is a minor change. In answer to a question from Trustee Braiman,Mr. Schwartz stated that Ordinance#2000-07 sets forth the number of parking spaces and the square footage,but it does not determine the number of uses. Trustee Braiman stated that,although he is not happy with going from four users to six users,and he would prefer one user,he wants to consider as minor change;he does not think a restriction can be put on after the building has been built. Trustee Johnson stated that he is concerned about the economic development of the Village as a whole, since there is a fairly large amount of vacant commercial property in the Village,and he is concerned that adding an additional unit or two to the mix might adversely affect those criteria to be considered in approving or amending a P.U.D. 11017 10/16/2000 Mr. Schwartz offered into evidence the P.U.D. Ordinance#2000-07,and stated that he does not believe the P.U.D. ordinance provides that the Village has a right to determine what tenants are utilized or what tenant mix exists,other than if they meet the parking requirements as prescribed in the P.U.D.ordinance. Mr. Schwartz stated that, if this matter is sent back to the Plan Commission,the Village is over-stepping its right as far as the development of this site. Trustee Hendricks stated that he is in total agreement with Trustee Braiman,and he believes this should be treated as a minor change. Upon roll call,Trustees voted as follows on the motion: AYES: 3—Marienthal,Berman,Johnson NAYS: 2—Braiman,Hendricks ABSENT: 1 —Glover Motion declared carried. Mr. Schwartz stated that his client is displeased with some of the comments made by some Trustees;he would also ask the Board for specific directions and findings to the Plan Commission as to their role in this matter. Trustee Johnson suggested that the Plan Commission consider the impact of the change on the Preliminary Plan, which was an exhibit to the ordinance that Mr. Schwartz cited,on the overall criteria as they pertain to the P.U.D. and the amendment thereof. Trustee Berman stated that a change in plan has been requested and that warrants a review by the Plan Commission. Mr.Raysa stated that,if the Plan Commission determines that this is a major change,a Public Hearing would be required. NEWTOWN DRIVE Mr.Balling reviewed the status on this issue,details of which are contained in his memo to the Board of October 9, 2000. Trustee Johnson represents Vernon Township as their attorney,however,he is not a policy maker,and does not believe it is necessary to recuse himself from discussion on this matter. Charles Cohen,Assistant Superintendent for Business Services in School District 102,stated that the district is absolutely opposed to the proposed ordinance unless it excludes school buses. Brian Schroeder,Vernon Township Highway Department,is against the proposal;he believes it will create a lot of traffic in Horatio Gardens and he believes it needs to be looked at further. Steve Friedman,Newtown Drive,stated that the subdivision is divided over this issue;the safety of the children on Newtown is the most important factor;they do understand inconvenience factor,but the Newtown residents will also be inconvenienced;he recapped issues of the last meeting. Jeff Kroft,430 Parkchester, spoke for approximately 77%of the rest of the residents of the Parkchester neighborhood;they believe the proposed closure of northbound Horatio will have a negative impact on the traffic around their neighborhood. Mr.Balling responded to several of the comments made by residents. David Mason, 880 Horatio,stated that the problem with the recommendation is that it would merely move all of the problems on Newtown to Parkchester and/or Pauline. it 11018 10/16/2000 Howard Katzenstein, 746 Horatio,does not think taking traffic out of one area and moving it into another is the answer;he believes fixing the entry points to the area would be much more beneficial than trying to fix the problem in the middle. Todd Lesser,475 Newtown, stated that something needs to be done;maintaining the status quo is not the answer. Susan Greenspan,721 Horatio,stated that everyone is concerned with safety of children;they are looking to the Board for guidance. Mark Rosen,737 Horatio,is against the closing of Horatio,and stated that the majority do not want it closed. Mike Savitt,450 Newtown,stated that not every issue is a majority rule issue;the Board is elected to make the best decision for everyone. In answer to a question from Trustee Marienthal,Mr.Kuenkler stated that he is never in favor of closing roads. In answer to a question from Trustee Braiman,Mr.Balling explained the reasons that this has not been resolved before this time. Trustee Braiman noted the need to look at this as a multi-step process;he believes the public streets are for public;he would like to place stop signs at both intersections;he would like to see"local traffic only"signs at both entrances;he believes we should wait for traffic counts and for wait for Pauline to open and revisit the issue in six months;he would direct staff to prepare ordinances for the next Board Meeting to allow for stop signs at both intersections and to install the"local traffic only"signs. Trustee Johnson agrees with Trustee Braiman;he believes that some restrictions will be useful;he believes we need to look at the problem at Armstrong and Lexington and see what is coming into the system at that point.. Trustee Berman lives on Newtown;he has always said that he does not want anything that is done to have an adverse affect on the school buses;he likes the idea of dealing with this in phases and taking some interim steps;all cut- through issues need to be addressed. Moved by Braiman,seconded by Marienthal,to prepare an ordinance for the next meeting to create 3-way STOP signs at Horatio/Newtown and also at Parkchester/Newtown,and"local traffic only"signs at both ends of Newtown.. Trustee Johnson asked that the motion be amended to require a study of the counts and the traffic patterns at the south end of the subdivision at Lexington and Armstrong. Trustees Braiman and Marienthal agreed to the amendment to the motion. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. FLU SHOT PROGRAMS Mr.Balling reviewed the 2000-2001 Buffalo Grove Flu Vaccine program,as outlined in the Village Board Meeting Agenda Item prepared by Brian Sheehan. BUFFALO GROVE DAYS Mr.Brimm summarized the Buffalo Grove Days Financial Report,details of which are contained in Mr.Anderson's memo to Mr.Balling of October 4,2000. 11019 10/16/2000 Maureen Welborn,on behalf of herself and Dean Hoelting,Buffalo Grove Days Co-Chairmen,recapped the week- end,and thanked the Village departments and staff,the Buffalo Grove Days Committee members,and all the volunteers for the countless hours that are put in to make this festival a success each year. President Hartstein thanked Mrs.Welborn and Mr.Hoelting,as well as the entire committee and all the volunteers for the tremendous job that was done with Buffalo Grove Days this year. MUSCULAR DYSTROPHY ASSOCIATION GOLDEN BOOT AWARD Nick Levere,representing the North Shore office of the Muscular Dystrophy Association in Buffalo Grove, presented a brief explanation of the role of the Muscular Dystrophy Association;he then introduced Jill and Hallie Petrick,recipients of services of the MDA;Jill explained some of the ways that they have been helped by the MDA, and Hallie thanked the firefighters for the money that they raised which helps to send her to summer camp,where she has a lot of fun. Mr.Levere explained the Golden Boot Trophy,which he awarded to the firefighters for raising more money than any other department in the state. Joe Alexander,firefighter/paramedic and MDA coordinator,noted that the department has been collecting for MDA for 8 years and have collected over$61,000 in that time;this is the 4`h year in a row that they have won the Golden Boot Award;they would not be able to do this with the assistance of Village,the department and the residents, and he thanked everyone for that assistance. President Hartstein thanked Mr.Alexander and all the members of the department for their efforts to assist this most worthy cause HAZARDOUS WASTE DISPOSAL Mr.Balling noted the Household Hazardous Collection Event being held on October 28,2000 at the U.S.Army Reserve Center in Arlington Heights. The Village of Buffalo Grove is one of the co-sponsors of the event along with various other communities and the Metropolitan Water Reclamation District. CABLE PROGRAMMING Mr.Balling reviewed the role of the Trustee Cable Programming Sub-Committee when it was formed several years ago,and noted that staff recommends appointing new members to the sub-committee at this time. Trustee Marienthal volunteered to serve,and President Hartstein asked that anyone else interested contact him,so that appointments can be made and a meeting scheduled. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for September,2000;there were no questions on same. TRAINING SESSION Trustee Braiman reported on the training session held last Thursday for Board and Commission chairmen and members;he suggested that staff put together a meeting for the Board to expand on that meeting and determine what's working and what's not in the manner that meetings are conducted;he thanked staff for putting together the training session. BILL REID MEMORIAL GARDEN President Hartstein announced that the Highland Park Fitness Center will dedicate the Bill Reid Memorial Garden on Wednesday,October 18,2000. 11020 10/16/2000 HALLOWEEN PROCLAMATION President Hartstein read a proclamation declaring October 31,2000 from 2:00 P.M.to 7:00 P.M. as official Trick or Treat hours in the Village of Buffalo Grove. RESOLUTION#2000-51—CANCER AWARENESS President Hartstein read from a resolution declaring October,2000 as National Breast Cancer Awareness Month,and urged all residents to follow the breast and prostate cancer screening guidelines recommended for their age group. Moved by Braiman,seconded by Hendricks,to pass Resolution#2000-51,urging all residents to follow the prostate and breast cancer screening guidelines,including examination by a health care provider. Upon voice vote,the motion was unanimously declared carried. The Highland Park Health and Fitness Center is hosting a Health Fair on Wednesday,November 1,2000 from 3:00 P.M.until 7:00 P.M. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman,seconded by Hendricks to approve the Consent Agenda. ORDINANCE NO.2000-59—Sign Code Variance Motion to approve Ordinance No.2000-59,Granting variance to Sections 14.20.050 and 14.20.070 of the Buffalo Grove ground sign at 1001 Johnson Drive at the chevy Chase Business Park. RESOLUTION NO.2000-47—Appointing IMRF Authorized Agent Motion to approve Resolution 2000-47,Appointing an authorized agent to the Illinois Municipal Retirement Fund. RESOLUTION NO.2000-48—Appointing ICMA Plan Coordinator Motion to approve Resolution No. 2000-48,Appointing a plan coordinator and primary contact person to the ICMA Retirement Corporation. MIRIELLE PHASE I—Initial Acceptance Motion to approve Mirielle Phase I subdivision Initial Acceptance. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 11021 10/16/2000 ORDINANCE#2000-60—STORMWATER MANAGEMENT Moved by Berman,seconded by Hendricks,to pass Ordinance#2000-60,amending the Title 13 of the Village of the Buffalo Grove Municipal Code concerning Stormwater Management and amending Title 18 of the Village of Buffalo Grove Municipal Code concerning Floodplains. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2000-61—WHITE HEN PANTRY Moved by Hendricks, seconded by Braiman,to pass Ordinance#2000-61,amending Chapter 520,Liquor Controls, as it pertains to reserving a Class D license for Bartholomew Enterprises,Inc. d/b/a/White Hen Pantry. AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. RESOLUTION#2000-49—FINANCING PROGRAM Moved by Marienthal, seconded by Johnson,to pass Resolution#2000-49,a resolution establishing a local private utility repair-financing program for the Village of Buffalo Grove. Trustee Berman thanked Trustee Braiman for initiating the concept for this program. Mr.Brimm reviewed the proposed resolution,details of which are contained in his memo to Mr.Balling of September 27,2000. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. RESOLUTION#2000-50—DUNDEE ROAD LIGHTING Moved by Marienthal,seconded by Berman,to pass Resolution#2000-50,authorizing submission and funding of an STP Project related to the Dundee Road Street Lighting Improvement,details of which are contained in Mr. Boysen's memo to Mr.Balling of October 2,2000. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ST.MARY'S SCHOOL Moved by Berman,seconded by Braiman,to refer the St. Mary's School,50 Buffalo Grove Road,amendment of a Special Use and Preliminary Plan in the R-1 District. Upon roll call,Trustees voted as follows: 11022 10/16/2000 AYES: 4—Braiman,Hendricks,Berman,Johnson NAYS: 0—None ASTAIN: 1 —Marienthal ABSENT: 1 —Glover Motion declared carried. Trustee Marienthal abstained because he is a member of St.Mary's parish. EXECUTIVE MEETING Moved by Braiman,seconded by Berman,to move to Executive Meeting to discuss Personnel.Upon roll call, Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Berman,Johnson NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. The Board moved to Executive Meeting at 9:40 P.M. The regular meeting resumed at 11:00 P.M. ADJOURNMENT Moved by Braiman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 11:01 P.M. • M. Sirabian,Village Clerk APPROVED BY ME THIS � DAY OF NOv ,2000. 7,-‘44"(' Village President