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2000-10-02 - Village Board Regular Meeting - Minutes 11010 10/02/2000 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY OCTOBER 2,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Hendricks,Glover, Berman and Johnson. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner; and Fire Chief Allenspach. APPROVAL OF MINUTES Moved by Marienthal,seconded by Hendricks,to approve the minutes of the September 18,2000 Regular Meeting. Upon roll call Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks, Glover,Berman,Johnson NAYS: 0—None Motion declared carried. WARRANT#919 Mr.Brimm read Warrant#919. Moved by Glover, seconded by Braiman,to approve Warrant#919 in the amount of $2,204,994.14,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks, Glover,Berman,Johnson NAYS: 0—None Motion declared carried. ELECTIONS The Village Clerk noted that October 10,2000 is the last day to register to vote before the November 7,2000 election; she urged everyone to be sure that they are registered. The polls will be open from 6:00 A.M.until 7:00 P.M. on November 7`h. Election judges are needed in both counties,and more information can be obtained by contacting the County Clerk's office in either county. The municipal election will be held on April 3,2001. There will be three trustee positions open,and petitions may be circulated beginning October 25,2000. The filing period begins at 8:00 A.M.on Monday,January 15,2001. COMMENDATION—BUFFALO GROVE HIGH SCHOOL President Hartstein congratulated Buffalo Grove High School on being recognized as a Blue Ribbon High School and noted that he attended a special assembly this morning at which they received the award from the Department of Education and also the commendation passed by the Village Board at the last meeting. TRANSPORTATION ISSUES Trustee Berman reported on funds secured from Washington for transportation issues in the state of Illinois, including full funding for the double tracking of the North Central line which should allow that project to be completed by the year 2005. 11011 10/02/2000 Trustee Berman also reported on the latest developments regarding the Route 53 project;he is in the process of compiling the positions of the various local candidates on the issue of Route 53. TRAFFIC SIGNALS Trustee Marienthal asked that staff contact the state to review the timing of the traffic signals at both Route 83 and Buffalo Grove Road and Route 83 and Arlington Heights Road,since it seems that there are always traffic tie-ups at those intersections. ARLINGTON HEIGHTS/ROUTE 83 SIGNAGE Mr.Balling presented a report on the signage at Arlington Heights Road and Route 83. Trustee Berman thanked Public Works for responding to his request for this signage so quickly. TEMPORARY APTAKISIC SIGN Mr.Balling reported that the Aptakisic Junior High School temporary traffic signal was activated today,and the crossing guard was deployed for the afternoon exit of the school and all went well;the permanent signal is still in the design phase. Trustee Braiman asked Mr.Balling to continue to follow up with the county to be sure that the majority of the construction takes place during the summer months and that the permanent signal is in place before the beginning of the next school year. MANCHESTER SUBDIVISION Mr. Balling reviewed request of Manchester residents, details of which are contained in his memo to the Board of September 27,2000;he stated that Building&Zoning and the Police and Fire Departments would prefer not to have a gated system;staff has evaluated the mechanics of the gate and there are systems that would make it more workable.All three associations concur that they would like to see a gated system. If the Board approves, staff would prepare an amendment to the PUD. Trustee Braiman stated that this development was originally not gated because of safety issues;he suggested that a forum be held with the associations and the Police and Fire Departments to let those departments explain their position to the residents. Trustee Marienthal agrees with Trustee Braiman regarding the safety issues and he believes that has to be addressed. Trustee Glover asked about the location of the gate;she noted that there is not a lot of space for stacking of cars if and when the gate malfunctions; In answer to a question from Trustee Berman,the representative from Manchester stated that exiting would be automatic. Trustee Berman thinks Trustee Braiman's suggestion is a good one,and he believes it might be a good idea to have our traffic consultant review the proposal. Trustee Hendricks is concerned with the safety situation and questioned what would happen if the gate doesn't go up for emergency vehicles;he stated that the residents of Manchester must be willing to accept that the response time will be diminished,and he wants the residents to acknowledge that fact as well as making it a part of the ordinance. Bill Steinberg,74 Manchester Drive, stated that the residents do accept that fact;he said the residents' issue of wanting the gate relates to safety;they have four 90 degree angles on that street and they are concerned with the safety of children in the community because of speeding cars;the gate would automatically raise for large vehicles and there would be a key pad with the code given to the Village;there would be room for approximately 3 cars stacking. Trustee Braiman suggested installing"local traffic only"signs,as well as making people from the church and the Village aware of the fact that through traffic is not allowed on Manchester. 11012 10/02/2000 Trustee Marienthal wants to be sure that every person within this development be made aware of this proposal. Mr.Balling stated that notice of the informational meeting could be sent to every resident in the development. President Hartstein suggested that Mr. Steinberg work with Mr.Balling to set up the informational meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Marienthal,seconded by Glover to approve the Consent Agenda. COMPUTER ROUTER—Authorization to Bid Motion to approve the authorization to bid for a computer router. TDS METROCOM PERMIT RIDER—Approval of Recommendation Motion to approve the recommendation of TDS Metrocom Permit Ride for construction of certain wireline telecommunications telecommunications facilities in the ROW along Milwaukee Avenue. CRYSTAL BANQUET-Aesthetics Motion to approve aesthetics of Crystal Banquet Facility at Plaza Verde West. PRAIRIE ROAD SUBDIVISION—Initial Acceptance Motion to approve the Initial Acceptance of Prairie Road subdivision. Upon roll call,Trustees voted as follows on the consent Agenda: AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson NAYS: 0—None Motion declared carried. ORDINANCE#2000-56—LIQUOR CONTROL Moved by Braiman,seconded by Hendricks,to pass Ordinance#2000-56,amending Chapter 5.20,Liquor Controls, clarifying the definition of"School". Mr.Raysa reviewed the background of the proposed ordinance. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson NAYS: 0—None Motion declared carried. 11013 10/02/2000 ORDINANCE#2000-57—COOPER MIDDLE SCHOOL Moved by Braiman,seconded by Berman,to approve Ordinance#2000-57,approving turning restrictions at the Cooper Middle School driveways,in accordance with Mr.Kuenkler's memo to Mr.Balling of September 26,2000. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson NAYS: 0—None Motion declared carried. CVS PHARMACY/NATIONAL CITY BANK Moved by Berman,seconded by Hendricks,to refer CVS Pharmacy and National City Bank, 10 E. Dundee Road, Amendment of Planned Unit Development and Preliminary Plan and approval for a special use for a drive-through pharmacy facility in the B-3 District. Paul Shadle,representing the Zaremba Group,introduced Paul Vogel,Realty Development Research,Stephan Grabowski,Metro Transportation Group, and John Wojtila,Zaremba Group;he then reviewed the request of the petitioner. Mr.Wojtila made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil and dated October 2,2000;he referred to the Site Plan during his presentation. Mr.Vogel presented a background on the company and presented a brief overview of the study that was done;he began by giving an explanation of what a retail market evaluation is about,he referred to the area and facilities in the area;he presented a chart about demographics,and talked about the traffic count on Dundee Road and Buffalo Grove Road. Trustee Braiman said this is a vast improvement,but he still has concerns;he is still not sure that the area is underserved;he believes a different type of pharmacy might be beneficial;he is concerned about traffic,the drive- through into bank,the location of trash enclosures;he would like to see more landscaping;he is willing to refer this to the Plan Commission,but he reserves the right to reject. Trustee Glover believes the reconstruction of the center on west side of Buffalo Grove Road will have an effect on this plan;she agrees with Trustee Braiman's concerns;she has a concern with the area for the drive-through on outside of store; she is not interested in making adjustments on the green space;she is not convinced that this is the right project for this parcel;she believes this is too much on too little land. Since the Board relies so much on the expertise of the Plan Commission, she wants them to look very carefully at this plan and to send back a negative recommendation if they are not totally comfortable with it. Trustee Johnson agrees with Trustee Glover;he is completely convinced that the drive-through will not work in the present proposal,and suggests that it be moved farther west. Trustee Berman stated that,while the overall plan is better than the original plan,he still believes there are serious problems with the drive-through;he believes both the drive-through and the trash area are in the wrong place;he likes the full circulation around perimeter of site;he agrees with Trustee Glover that the size of the building might need to be reduced. He can refer this to the Plan Commission,but there is a lot of work to do before he could approve the plan;he questioned the specifics on the radius map;he is not sure this is a needed facility Trustee Marienthal stated that there is still a huge traffic problem that has to be corrected prior the plan appearing before the Board again. 11014 10/02/2000 Trustee Braiman stated that he does not see an"escape route";he asked that they look at installing a landscape island;he asked if there were any variations requested. Mr. Shadle responded to Trustee Braiman's questions,and he stated that they do intend to add the landscape island. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Marienthal,Braiman,Hendricks, Glover,Berman,Johnson NAYS: 0—None Motion declared carried. FIRE STATION 25 SPRINKLER Moved by Marienthal, seconded by Hendricks,to authorize award of bid for the installation of a Fire Sprinkler System for Fire Station 25 as per the FY 2000/2001 CIP Budget Project#PBF37/99 to Valley Fire Protection Systems,pursuant to the Village Board Meeting Agenda Item Overview prepared by Deputy Chief Sashko and dated October 2,2000. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks, Glover,Berman,Johnson NAYS: 0—None Motion declared carried. EXECUTIVE MEETING Moved by Glover,seconded by Johnson,to move to Executive Meeting to discuss Collective Bargaining and Personnel.Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting at 8:55 P.M. The regular meeting resumed at 10:02 P.M. COLLECTIVE BARAGAINING AGREEMENT Moved by Johnson,seconded by Glover to approve Ordinance No.2000-058,Authorizing the Village Manager to execute on behalf of the village a collective bargaining agreement between the Village and the Buffalo Grove Professional Firefighter/Paramedic Association Local 3177 IAFF. AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Glover,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:05 P.M. gen&M. Sirabian,Village Clerk APPROVED BY ME THIS 1 Ur DAY OF ,2000. Village President