2000-08-21 - Village Board Regular Meeting - Minutes 10995
8/21/2000
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY AUGUST 21,2000
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Hendricks,Glover and
Berman.
Also present were: Ghida Sahyouni,Acting Village Manager;William Raysa,Village Attorney;William Brimm,
Assistant Village Manager/Finance Director; Scott Anderson,Assistant Finance Director;Art Malinowski,Human
Resources Director;Phil Versten,Administrative Assistant;Robert Pfeil,Village Planner;Gregory Boysen,Director
of Public Works;Raymond Rigsby, Superintendent of Public Works:Robert Giddens,MIS Director;Fire Chief
Allenspach;Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Marienthal,seconded by Glover,to approve the minutes of the August 7,2000 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 4—Marienthal,Braiman,Glover,Berman
NAYS: 0—None
ABSTAIN: 1—Hendricks
Motion declared carried.
WARRANT#916
Mr.Tenerelli read Warrant#916. Moved by Glover,seconded by Berman,to approve Warrant#916 in the amount
of $945,092.21,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
101 OLD OAK DRIVE
President Hartstein thanked the Police and Fire Departments,Kilmer School,ESDA,Pace and all members of the
Village who assisted with the emergency situation this afternoon at 101 Old Oak Drive when a load-bearing pillar
shifted. He reviewed the steps that had taken place to correct the situation,and stated that all but 8 units have
returned to their homes. President Hartstein stated that all residents with whom he spoke had nothing but the highest
praise for everyone that was called in to help,and he again thanked everyone involved on behalf of the Board and
the residents.
PROCLAMATION
President Hartstein read a Proclamation declaring the week of August 21-27,2000 as"School's Open Safety Week"
in the Village of Buffalo Grove.
BUFFALO GROVE DAYS
President Hartstein noted the Buffalo Grove Days celebration coming up over the Labor Day week-end and urged all
residents to attend;he thanked the Buffalo Grove Days Committee and all the volunteers who put in so many hours
to make this week-end possible.
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SERVICE AWARD
President Hartstein read a brief biography detailing the 20 years of service given by Robert Phillips to the Village.
Mr.Phillips came forward and was presented with a gift from the Village as he was congratulated by the audience
and the Board.
CIVIC INVOLVEMENT and RECOGNITION COMMISSION
President Hartstein named the following residents to the newly formed Civic Involvement and Recognition
Commission: Scott Cutler,Leonard Gold,Zill Khan,Betty Lou Manso,Diane Popper,Lynne Schneider,and Pastor
Richard Oliver.
Moved by Braiman,seconded by Berman,to concur with President Hartstein's appointments. Upon roll call,
Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
ARTS COMMISSION
President Hartstein named the following residents to the newly formed Arts Commission: Heather Collins,Elliott
From,Rebecca Goldberg, Sandy Greenberg,Robyn Kove, Susan Moore,Elizabeth Radtke,Ilene Strauss and Fred
Weissman.
Moved by Glover,seconded by Hendricks,to concur with President Hartstein's appointments. Upon roll call,
Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
YOUTH COMMISSION
President Hartstein named the following residents to the newly formed Youth Commission: Breck Fresen,Sloane
Frost,Dennis Depcik,Colleen Hackett,James Hackett, Susan Jackson,Dana Kantor,Jennifer Kotzin,Rebecca
Kotzin-Gustafson,Danielle Parillo, Stefanie Pervos and Feng Wang.
Moved by Glover,seconded by Braiman,to concur with President Hartstein's appointments. Upon roll call,
Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
President Hartstein then recognized all newly appointed commissioners in the audience and thanked them for
volunteering to serve the Village.
FUND-RAISING WALKS
President Hartstein noted that Stevenson High School is holding their"Spirit Walk",Highland Park Fitness Center
will be holding their"Fitness Walk",and the Crone's and Colitis Foundation will be holding their Fitness Walk
during the month of September,and urged residents to supports these associations.
MANAGEMENT REPORT
Ms. Sahyouni noted the submission of the Management Report for the month of July;there were no questions on
same.
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WHEELING TARGET STORE
Ms. Sahyouni noted that the Wheeling Plan Commission will be holding a Public Hearing on Thursday evening with
regard to the proposed Target Store on the northeast corner of Lake Cook and Weiland Roads;she noted that the
Village of Buffalo Grove will be represented at the Public Hearing.
MOBILE CLASSROOM—CAFT SITE
Chief Allenspach made a presentation to the Board,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared;he referred to a drawing of the proposal during his presentation.
COOK COUNTY TAX RATES
Mr.Brimm noted that the tax bills for the Cook County portion of the Village will be coming out shortly,and he
explained that the re-apportionment by the Illinois Department of Revenue is what caused the increase in the Village
portion of the total tax bill;the reason for the re-apportionment is to attempt to equalize the tax burden in
neighboring counties.
INAUGURATION—CHARLES JOHNSON
The Village Clerk swore in Charles Johnson to the office of Village Trustee. Trustee Johnson was congratulated and
welcomed by President Hartstein and the audience as he took his seat on the dais.
COOK COUNTY FLAG EXCHANGE
Trustee Berman explained the Cook County Flag Exchange that took place at the Daley Center. Laura and Claire
Berman presented President Hartstein with a Cook County flag that they received as representatives of the Village at
that ceremony in exchange for a Village of Buffalo Grove flag.
HARPER COLLEGE "DISCOVERY"
Elena Pokot,Director of Administrative Service for Information Technology,gave a brief presentation on the
challenges facing Harper College.
WIELAND ROAD TEMPORARY TRAFFIC SIGNAL
President Hartstein explained the reason for moving this item up on the agenda.
Trustee Berman reviewed the history of this item.
Trustee Braiman commended everyone on the intergovernmental cooperation that took place on this project.
Trustee Braiman suggested that, as a courtesy to the district and as a consideration for what they have done,the
Village undertake the responsibility for the entire$20,000 and make sure that the light is up and running as soon as
possible for the safety of the children and the community exiting and entering Aptakisic School
Moved by Berman,seconded by Glover,to accept the proposal of Hecker and Company for rental,installation and
maintenance of a temporary traffic signal as outlined in their letter of
August 4,2000,conditioned on the Village paying in full both the installation costs and the monthly cost for rental
and maintenance,and also asked that staff convey in writing our appreciation to the school district and to the County
Department of Transportation for their assistance and cooperation in this effort.
At the suggestion of Mr.Raysa,Trustees Berman and Glover amended the motion to include the waiver of bids.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
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Representatives of the school district extended appreciation to the Village for getting this into place so quickly.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience;there were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. President Hartstein then read a
brief synopsis of each of the items on the Consent Agenda.
Moved by Hendricks, seconded by Braiman to approve the Consent Agenda as follows:
ORDINANCE NO.2000-45—15 Chestnut Terrace
Motion to approve an ordinance approving a Special Use for a child day care home for the Frumkin residence at 15
Chestnut Terrace in the R-4 District.
ORDINANCE NO.2000-46—SURPLUS EQUIPMENT
Motion to approve an ordinance declaring surplus equipment.
INSTALLATION OF FIRE SPRINKLER SYSTEM—Authorization to Bid
Motion to authorize the bidding of the installation of a fire sprinkler for Fire Station 25 as per the FY2000-2001 CIP
Budget Project#PBF37/99.
GOLFVIEW GENERATOR AND TRANSFER SWITCH—Authorization to Bid
Motion to solicit sealed bids for replacing the Golfview generator and transfer switch.
PLAZA VERDE WALGREENS-DIA&Plat of Subdivision
Motion to approve the Development Improvement Agreement&Final Plat of Subdivision for Plaza Verde
Walgreens.
RIVER OAKS—DIA&Plat of Subdivision
Motion to approve the Development Improvement Agreement&Final Plat of Subdivision for River Oaks.
U-STORE-IT—DIA&Plat of Subdivision
Motion to approve the DIA and Final Plat of Subdivision for U-Store-It.
Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE#2000-47—U-STOR-IT
Moved by Hendricks,seconded by Glover,to pass Ordinance#2000-47,vacating certain public street and right-of-
ways in Frillman Park Subdivision(U-Stor-It)(Frillman Avenue,Roadway Road and Alley)and Plat of Vacation.
Upon roll call,Trustees voted as follows:
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AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE#2000-48—FENCE
Moved by Hendricks,seconded by Glover,to pass Ordinance#2000-48,granting a variation to Section 15.20.050 of
the Buffalo Grove Fence Code requested by Michael and Dana Pinsel,2901 Acacia Terrace,for the purpose of
installing a five(5)foot fence surrounding the rear lot abutting the Arboretum Golf Course, and to clarify what is
before the Board,the Pinsels will remove the fence and incur all costs should they vacate the property(Pinsel 3).
Mr.Raysa stated that the correct document is labeled Pinsel 3 in the upper right-hand corner, and he highlighted the
changes in this version. After discussion,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
AUTHORIZATION TO PURCHASE VEHICLES
Moved by Marienthal,seconded by Braiman,to authorize purchase of four(4)vehicles through the State of Illinois
Department of Central Management Services Joint Purchasing Program from Worden-Martin Inc.,the State of
Illinois authorized dealership,for a cost not to exceed$57,592.00 to be used in Building Inspection services.
Mr.Rigsby answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.,
ILLINOIS FIRST—DOCUMENT IMAGING PROJECT
Moved by Marienthal,seconded by Glover,to authorize purchase and bid waiver for Illinois First funded Document
Imaging project in an amount not to exceed$25,000. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
FORUM PROPERTIES
John Green,Groundwork,Ltd.,made a presentation to the Board,details of which are contained in the Village
Board Meeting Agenda Item Overview prepared by Mr.Pfeil;he referred to the Site Plan during his presentation.
Trustee Marienthal wants the developer to take a look at the coverage on the lots.
Trustee Braiman stated that he is skeptical of the R-6 zoning;he is looking for something unique and creative to
warrant R-6.
Trustee Hendricks is also skeptical of the R-6,but he is intrigued by the historic concept;he thinks it can be a very
nice addition to Buffalo Grove.
Trustee Berman likes the historic flavor,but he has grave concerns about the density;he again stressed the need to
be sensitive not only to Buffalo Grove residents,but also to Prairie View residents.
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Trustee Johnson stated that he has a concern as to how the zoning will fit with the adjacent zoning,and he has many
of the same views as the rest of the Trustees have already stated.
Moved by Glover,seconded by Hendricks,to refer the proposed residential development,Park Avenue/Main Street,
Forum Properties,to the Plan Commission for review. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0-None
Motion declared carried.
DOMINICK'S—PLAZA AT BUFFALO GROVE
Moved by Hendricks,seconded by Johnson,to refer the proposed Dominica's supermarket at the Plaza of Buffalo
Grove,Buffalo Grove and Dundee Roads,amendment of a Planned Unit Development and Preliminary Plan in the
B-3 District,to the Plan Commission for review.
David Whining,Dominick's real estate department,made a presentation to the Board;he referred to the Site Plan
during his presentation;he stated that the existing facility is not serving the community as well as they would like it
to;no tenants will be displaced by their actions;all tenants will be relocated. Finally,Mr.Henning stated that,as
they move through the process,they will ask for consideration for a sales tax rebate for an increment of the Village's
share of taxes over and above that which is currently being generated by their existing facility in town.
Trustee Berman stated that he would need much more information before committing to sales tax consideration,
however,he thinks this plan is a very positive step for Dominick's,the center and the
Village;he commended Dominick's for being proactive in meeting with the neighbors;he is very concerned about
the parking counts,and he does not want this to come back from the Plan Commission as an under-parked center;he
is not convinced that the gas station is a worthwhile endeavor.
Trustee Glover echoed several of Trustee Berman's comments;she has a real problem with the gasoline facility; she
has a concern about the 27' setback,and she asked the Plan Commission to see if there is some way that can be
configured so it is not quite as close to the neighbors to the west;the sales tax rebate would need a great deal of
information before approval.
Trustee Johnson noted that whatever the ordinance might require for parking,there is a high concentration of people
in Dairy Queen area;he would recommend that the traffic consultant look at what is really out there;he has a
concern about putting in another gas facility so close to the Mobil.
Trustee Marienthal has a concern with the gas station;Mr.Henning stated that this would be the first facility with a
gas station. Trustee Marienthal asked what type of traffic will be between the facility and the residential;Mr.
Henning stated that it will be primarily truck traffic. Trustee Marienthal stated that he needs a lot more information
about the sales tax and they would need to show how it will work to the benefit of the Village;he also believes that
the parking is more of a priority than a gas facility.
Trustee Hendricks has real reservations about the sales tax issue,and he would need to see some real figures as to
how it can benefit the Village;the gas station issue bothers him and he's not too sure he wants to see that.
In answer to a question from Trustee Braiman,Mr.Henning stated that construction would take 4-5 months. Trustee
Braiman agrees with the comments already made as far as parking;he stated that the Board rarely varies parking,
and certainly not by 10%since there is an adjacent gas station and there is really no available land,he sees no reason
or opportunity to put the gas station there;the tax rebate is an interesting concept,and he does not want to preclude
it;he thinks this is a good opportunity to show that the Village is willing to work with business,and he thinks it
could be beneficial if it would work to the advantages of both parties.
Trustee Johnson stated that he would be more inclined to consider variation at the rear if it were minimized by
shifting the footprint of the building to the east a little bit which would influence the parking count,but it would
minimize the proximity to the residential use in the back.
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President Hartstein stated that the general theme seems to be that there is serious concern regarding adequate
parking;the gas station is problematic at best;there is concern regarding the proximity of the residential property to
the west; and the sales tax rebate concept must show a very strong case as to how it would be in the best interest of
the Village.
With regard to detention/retention,Trustee Braiman pointed out that parking lot retention is not an option.
Mr.Henning explained the steps they have taken to be good neighbors.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
EXECUTIVE MEETING
Moved by Berman,seconded by Glover,to move to Executive Meeting to discuss Personnel. Upon roll call,
Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting at 9:07 P.M. The regular meeting resumed at 9:52 P.M.
ADJOURNMENT
Moved by Braiman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:53 P.M.
anet M. Sirabian,Village Clerk
APPROVED BY ME THIS ` 14 DAY OF�EPTEMQe" ,2000.
Village President