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2000-06-09 - Village Board Regular Meeting - Minutes 10972 6/19/2000 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 19,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman, Glover and Berman. Trustee Hendricks was absent. Also present were: William Balling,Village Manager;Rick Skelton Acting Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Molinowski,Director of Human Resources;Robert Pfeil,Village Planner;Greg Boysen, Director of Public Works;Richard Kuenkler,Village Engineer; Carmen Molinaro,Director of Golf Operations; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Braiman,seconded by Berman,to approve the minutes of the June 5,2000 Regular Meeting. Upon roll call Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 -Hendricks Motion declared carried. WARRANT#912 Mr.Tenerelli read Warrant#912. Moved by Braiman,seconded by Glover,to approve Warrant#912 in the amount of$1,667,487.78,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. TRUSTEE VACANCY President Hartstein announced that applications are available for people interested in filling the remainder of Trustee Bill Reid's term which expires April,2001. Applications are available at the Village Clerk's office and on the Village's web page. Applications must be submitted by July 7,2000. The President and Board of Trustees will screen and select the finalists. An appointment will be made at a later Board meeting. 4^1 APPOINTMENT OF COMMISSION CHAIRMEN President Hartstein announced the following Commission chairmen: Linda Rosen,Arts Commission;Harvey Ungerleider,Commission for Civic Involvement and Recognition;and Mike Iser,Youth Commission. Moved by Braiman,seconded by Glover to concur with President Hartstein's appointments. AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. 10973 6/19/2000 President Hartstein congratulated Mr.Iser who was present and also Ms.Rosen and Mr.Ungerleider who were not in attendance on their new appointments. WORKFORCE DEVELOPMENT COUNCIL SCHOLARSHIPS President Hartstein announced the recipients of the seventh annual Workforce Development Council Scholarships. The Council in conjunction with several local businesses made the scholarships possible. The contributing businesses are: American Enterprise Bank,CDW Computer Centers,CrossCom National,Inc.,International Profit Associates,Inc.,First Midwest Bank,and LaSalle National Bank. The winners of the$1000.00 scholarships are: Grace Song, Suzanne Song, Seth Kitter and Amina Mukati. The winners were introduced and congratulated by the Board and those in attendance. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of May,2000. Trustee Marienthal requested information from Mr.Brimm and will distribute the information to the Board when available. CHICAGO ELECTRICAL PURCHASING ALLIANCE Mr.Balling gave an update on the Chicago Electrical Purchasing Alliance. In January,2001 the Village will be able to bid out its power requirements for both gas and electricity for a preferential rate. This alliance is the largest public purchasing consortium which will enable the village to obtain a competitive price saving money over the current prices. It also has an air quality objective which has been identified by the Board as an important issue. He requests that the Board endorse by motion,the Staff recommendation to join the Chicago Electrical Purchasing Power Alliance. The non-franchise power source for the golf course,pump stations and street lighting will not be included in this plan. The final documentation will be prepared for the next meeting. At this time it is not cost effective to join the Lake County Joint Purchasing Contract Consortium for natural gas purchase,and deferral of natural gas power purchasing at this time is recommended. Moved by Braiman,seconded by Marienthal to direct Staff to prepare the necessary documentation to implement the Chicago Electrical Purchasing Alliance for the next meeting. AYES: . 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. SWANCC HOUSEHOLD HAZARDOUS WASTE EVENT This event will be held June 24,at the Wheeling Township Transfer Station. ARBORETUM GOLF COURSE FACILITIES UPDATE Mr.Brimm gave a follow-up to the clubhouse presentation given May 1. He presented the latest concept draft taking into consideration comments by the Trustees and Staff.The most significant changes are made to the banquet area which will have a seating capacity of 190. The area can be divided into smaller seating arrangements. All other areas of concern have been defined,clarified and redesigned maintaining quality for the general public and the \r-1 golfing public. Staff has been in discussion with possible partners for the banquet area. A proposal will be presented to the Board once it is received and evaluated by Staff. Trustees asked for clarification on several building issues including self sufficient financing of the project. Staff feels that this project can go back to the Plan Commission workshop(s). MTI and Sente&Rubel will be contacted about re-establishing a presentation. Mr.Brimm requests that the Board concur with progress made to date prior to moving forward to the Plan Commission. 10974 6/19/2000 CHABAD SYNAGOGUE AND PRE-SCHOOL President Hartstein opened the Public Hearing at 8:15 p.m. and swore in those persons present to give testimony. Barry Ash, attorney for the petitioner,answered questions from the Board. At the May 17,2000 Plan Commission meeting,this project was unanimously approved and referred back to the Board. Fred Bernheim,architect was present to answer questions concerning the site plan for the synagogue and preschool. Robert Pfeil,Village Planner,confirmed to Trustee Braiman that the Plan Commission and the Village's traffic engineer have reviewed the plans and were in approval. The only access will be to Buffalo Grove Road. The village is still waiting for confirmation from Lake County that access will be granted,but it is expected. The Fire Department is aware that there is only one access and they have accepted the plan. Landscaping and tree preservation plans have not been submitted in final form. The Village Forester will want a more detailed tree removal plan and a final construction landscaping plan before any construction begins. This language should be included into the annexation agreement. Mr.Bernheim said the parking lot lighting plan will be submitted at the same time as building permits are submitted. Trustee Braiman requested that if the lighting plan is not ready when the permits are approved,it should be stated that the plan be subject to the Staff review. In answer to Trustee Berman's question,Dick Kuenkler,Village Engineer,said the final engineering has not been submitted except for the detention which is acceptable. Rick Skelton, acting Village Attorney,responded to Trustee Braiman's question that the agreement should show that the existing Preliminary Plan be vacated before accepting the new Preliminary Plan. No members from any public bodies,agencies,or the audience were present with any questions. The Public Hearing was continued until the July 17,2000 meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were no such requests. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. Trustee Berman requested that Item XI.A.be removed from the Consent Agenda. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Marienthal,seconded by Braiman to approve the Consent Agenda. ORDINANCE NO.2000-29,Prevailing Wage Motion to approve Ordinance No.2000-29,Concerning Prevailing Wages for all Village Public Works Projects Undertaken within the Corporate Limits. ORDINANCE NO.2000-30,Amending Sign Code Motion to approve Ordinance No.2000-30,Amending and Clarifying Chapter 14.40—Requirements for signs to be placed in public areas. CHURCH ROAD SIDEWALK EASEMENT AGREEMENT Motion to approve the Church Road Sidewalk Easement Agreement at Buffalo Grove Road. WALGREENS INITIAL ACCEPTANCE&APPROVAL Motion to approve the Certificate of Initial Acceptance&Approval for Walgreens(Lake Cook Road and Buffalo Grove Road). 10975 6/19/2000 Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE NO.2000-31—Matrix Development at 1801 Prairie Road Moved by Berman,seconded by Braiman,to approve Ordinance No. 2000-31,An Ordinance approving rezoning to the R-3 District and approving a Preliminary Plan,Matrix Development, 1801 Prairie Road. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE NO.2000-32, Recoupment for Watermain(Prairie Road) Moved by Marienthal,seconded by Glover to approve Ordinance No.2000-32,An Ordinance Providing for the Recoupment of Advances for Construction of Watermain along Prairie Road(1801)W.Prairie Road). Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman { NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. RESOLUTION No.2000-38—Sexual Harassment Policy Art Malinowski,Human Resources Director,recommended a comprehensive amendment to the village's personnel rules concerning sexual harassment,anti-harassment policy governing all officials and employees. The current policy covers only sexual harassment. This policy covers all types of harassment that may occur. This amendment has been reviewed by certain members of Staff as well as Attorney Raysa and external labor counsel. Moved by Glover,seconded by Marienthal,to approve Resolution No. 2000-38,Amending the Village's Sexual Harassment and Anti-Harassment Policy. AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE NO.2000-33—Community Entrance Signs Assistant Village Manager,Ghida Sahyouni,made a presentation to the Board. Following direction from the Board at the last Board meeting,she discussed an alternative sign made of stone,comparing it to the brick and wood sign with no logo and stone options mentioned at the last meeting. Mr.Balling suggested that the sign discussed tonight might be better used as a signature piece displayed on the Village Campus landscaping instead of throughout the village. President Hartstein polled the Board as to the preferred sign Brick and wood—Marienthal,Glover,Berman Stone -Braiman 10976 6/19/2000 Ms. Sahyouni listed additional locations for the organizational signs for a total of nine signs. Moved by Glover seconded by Berman,to place nine signs with the additional sign to be placed on Arlington Heights Road near Mill Creek Drive with permission of the JCC. Trustee Braiman suggested that if the village cannot secure the permission of the JCC to use the Arlington Heights Road and Mill Creek Drive location,that a sign be placed on Buffalo Grove Road near Cambridge Park. Trustee Glover amended her motion to include that option. In answer to a question by Trustee Berman,Mr. Skelton stated that the original ordinance would need to be amended to include the motion currently pending. In addition,President Hartstein suggested the original motion be withdrawn and make an amended motion based on adopting Ordinance No. 2000-33,for nine community entrance signs,deleting the sentence relating to the maximum of two community organization signs at locations listed on Exhibit B. The ninth sign be alternatively located at Arlington Heights Road and Mill Creek Drive if available; if not available,then the sign should be located at Buffalo Grove Road near Cambridge Park. Trustees Glover and Berman agreed to the change in language. Upon roll call,Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. STARBUCK'S COFFEE—Plan Commission Referral Mr.Balling introduced the subject,details of which are found in Mr. Pfeil's Village Board Agenda Overview. This is a Plan Commission referral for The Shops at Aptakisic Creek. Starbucks Coffee does require a Plan Commission review for special use for the drive in and modification of plan. Scott Genell,representing the petitioner,addressed the Board stating that he is proposing the following changes to the site plan. He explained the plan depicts a drive-through service window;the revised plan would need to be amended to allow a drive-through service lane. He requested a variance on the vehicle stacking spaces from the ten spaces required by the Zoning Ordinance to six spaces. Moved by Braiman,seconded by Berman,to refer to the Plan Commission for the amendment of a P.U.D. in the B-3 District and zoning variation concerning vehicle stacking spaces at the Shops at Aptakisic Creek for the proposed Starbucks Coffee store. Trustees are concerned by the stacking and by circulation of traffic. Upon roll call,Trustees voted as follows on the motion. AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. EXECUTIVE MEETING Moved by Glover,seconded by Braiman to move to Executive Meeting to discuss personnel. Upon roll call, Trustees voted as follows: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. 10977 6/19/2000 The Board moved to Executive Meeting from 9:15 p.m.until 9:37 p.m. ADJOURNMENT Moved by Marienthal, seconded by Braiman to adjourn the meeting. Upon voice vote the motion was unanimously declared carried. The meeting was adjourned at 9:38 p.m. a14/W/X. aLa ne L. Olson,Deputy Village Clerk APPROVED BY ME THIS /pi DAY OF 2000. illage President it