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2004-05-17 - Village Board Regular Meeting - Minutes 11497 5/17/2004 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 17,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:46 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Gregory Boysen,Director of Public Works;Richard Kuenlder,Village Engineer;Police Chief Balinski;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Due to technical difficulties,the minutes of the May 3,2004 Regular Meeting will be approved at the next meeting. WARRANT#1005 Mr.Tenerelli read Warrant#1005. Moved by Berman,seconded by Johnson,to approve Warrant#1005 in the amount of $2,613,086.16 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. SAVED BY THE BELT AWARDS President Hartstein read from a proclamation declaring the week of May 24-31,2004 as Buckle Up Buffalo Grove Week and urged residents to support the efforts of enforcement agencies to increase compliance with occupant protection laws. Sgt. Scott Kristiansen thanked the Board for their support of the Saved by the Belt campaign,as well as the other safety programs sponsored by the Police Department. He then explained various circumstances where people were saved by their seat belts,and presented Saved by the Belt certificates to those individuals.. Sgt.Kristiansen then reviewed the annual coloring contest sponsored by the Police Department and presented awards to the winners of this year's coloring contest. Trustee Johnson announced that the Buffalo Grove Police Department has been awarded a grant from the Federal government to promote seat belt enforcement and congratulated the Department on that achievement. TRUSTEE LIAISON APPOINTMENTS President Hartstein made the following Trustee Liaison/Portfolio assignments,as detailed in his memo to the Board of May 14,2004: 11498 5/17/2004 Trustee Braiman- Plan,Youth,Scholarship,Libraries,Legislative Portfolio Trustee Glover- BG Days,Disabilities,Blood,Cable,Economic Development Portfolio Trustee Berman- ZBA,Arts,Park Districts,Youth,Transportation Portfolio Trustee Johnson- Disabilities,Arts,Board of Health,Schools,Public Safety Portfolio Trustee Kahn- Board of Health,Plan, Scholarship,Cultural Arts Portfolio Trustee Trilling- ZBA,Finance,Blood Donor,Cable,Personnel Portfolio NATIONAL HUNGER AWARENESS DAY President Hartstein announced that the Buffalo Grove Fire Department is working with other Lake County Departments to promote the seriousness of domestic hunger,with the goal of collecting packaged food as part of this nationwide program. MEMORIAL DAY OBSERVANCE President Hartstein urged the community to honor our military personnel and veterans by attending the Memorial Day Observance on Monday,May 31,2004 at 11:00 A.M.at the Knopf Cemetery on Arlington Heights Road. RELAY FOR LIFE Trustee Glover reminded residents that this year's Relay for Life,sponsored by the American Cancer Society, will be held at Stevenson High School on June 12-13,2004;she provided information on ways to get involved in this important event. Trustee Glover pointed out that our relay is unique because it is run virtually 100%by the Buffalo Grove and Stevenson High School students.Trustee Glover urged residents to form teams to participate in the cause or just come out and offer support,and she noted that further information may be found on Channel 6 and the Village of Buffalo Grove website. BUFFALO GROVE SYMPHONIC BAND Trustee Braiman congratulated the Buffalo Grove Symphonic Band for the excellent spring concert that took place yesterday;he noted that the band is rapidly becoming well known for their accomplishments. NORTHWEST MUNICIPAL CONFERENCE Trustee Braiman congratulated President Hartstein on his election to President of the Northwest Municipal Conference and noted that he will be sworn in on June 16,2004. BLOOD DRIVE Trustee Kahn announced that the next Blood Drive will be held at the Alcott Center on June 12,2004,and he urged residents to attend and donate blood at this critical time of the year. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of April,2004;there were no questions regarding the report. LAKE COUNTY TAX BILLS Mr.Brimm made a presentation summarizing the components and analysis of the Lake County tax bills,as detailed in the Village Board Meeting Agenda Item Overview that he prepared. 11499 5/17/2004 WHITE PINE DRAINAGE BASIN Mr.Balling presented a status report on the White Pine Drainage Basin,details of which may be found in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Balling requested authorization for himself and staff to investigate this proposal and form an action plan;this would be a multi-year effort,and would require strong support from area residents; so far,staff has had only preliminary talks with Mr.Rylko on the concept. President Hartstein commended staff for coming up with this innovative and pro-active approach. Moved by Kahn,seconded by Braiman,to authorize staff to move forward with the project as presented by Mr. Balling. Trustee Kahn stated that,although in preliminary stages,this is a very exciting project;he then asked about the involvement of the residents,which was answered by Mr.Balling. Trustee Berman also commended staff on this approach,but noted that we should not get too far ahead of ourselves and need to be sure that we are proceeding one step at a time and have the residents well informed and in agreement with the approach. Trustee Braiman is also enthused about this approach,but cautioned that it is not meant to cure everything. Jim Broskow 258 Lincoln Terrace,has been in his home for 33 years,and he does not think this plan will do any good;his house has flooded numerous times and he does not believe that this proposal will change that;he believes the Village will be spending a great deal of money and it will do no good;his understanding was that the Village has always had responsibility for cleaning the ditch. Mr.Balling stated that it is the responsibility of the homeowner to keep the ditch cleared;he also noted that the level of flooding has been reduced over the years. Trustee Johnson stated that,if the residents don't want to do this,then the Village should save their money and not do it;he noted that the residents have been asking that the Village do something,and now the Village is proposing to do something,and it appears the residents do not want it. Trustee Glover thanked staff for coming up with a plan where the whole program can be studied and we can come up with something that is efficient as well as adding an amenity to that portion of Cook County. Jim Briskin,515 St.Mary's,stated that the flooding issues need to be addressed before recreation is considered;he believes there will be a problem with setbacks. Rob Sherman, stated that he has trust in the Village staff,and he believes that when staff comes up with a plan that proves to be a benefit to the residents and will not harm their properties,the concerns of the area residents will be addressed and they will be happy with the plan;he commented on the ownership versus easement issue;he believes that the residents should be paying the Village to take this problem off of their hands. Mr.Broskow stated that he does not believe that the Village is at all interested in the comments of the residents, since they approved the additional pavement for parking at the Alcott Center. President Hartstein noted for the record that multiple engineers authenticated that the parking addition would have no impact on the flooding of the ditch. Trustee Johnson again pointed out that the Park District and the Village are two separate entities and two different taxing bodies. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. it 11500 5/17/2004 VILLAGE HALL HOURS The Village Clerk noted that,beginning June 7,2004,Village Hall will be open Monday evenings until 7:30 P.M., rather than on Saturday mornings. The last day for Saturday hours,other than prior to an election or vehicle sticker deadline,will be May 22,2004. PUBLIC HEARING—INSIGNIA HOMES President Hartstein opened the Public Hearing at 8:54 P.M.,and then swore in witnesses to give testimony. Notice of this Public Hearing was published in the Daily Herald on May 1,2004. Lawrence Freedman,representing Insignia Homes,reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. John Green,GroundWork,Ltd.,referred to Preliminary Site Plan&Concept Site Plan,and reviewed the changes that have taken place since the plan was last before the Board;he also reviewed the variations being requested. Laura Werner,2189 Avalon Drive,spoke on behalf of residents in area,noting that they are opposed to the through street and question the need for a second road access;she also presented petitions from the neighborhood;they have a concern with the street name also being Avalon;they believe it is too much to put 40 homes in an area where there are currently 4 homes. Frank Ladone,34 Chestnut Court West,read a statement objecting to the development,primarily because of increased traffic. A resident residing at 22723 Prairie Road,stated that his property is just to the north of the proposed development, and his biggest concern is the setback;if approved,the units would be only 49' from his home;he also is concerned that the height of the development would put his home in shade most of the time. Steve Lefar,2038 Jordan Terrace,believes the traffic study is flawed because current traffic is often backed up; there should be no development on this property until a new Comprehensive Plan is approved;traffic will become even more severe when the double tracking is completed. David Sternberg,2170 Avalon Court North,stated that they are concerned with the safety needs of the entire community and the increased dangers if there is a full access road that goes through;he noted that cut-through traffic to get to the train station or Stevenson High School was not addressed. Jim Briskin,515 St.Mary's Parkway,believes that it is too high of a density and does not see a need to have such high density in the Village. President Hartstein asked if there were any other public bodes or agencies or members of the public wishing to testify. In answer to a question from Trustee Braiman regarding the height of the buildings,Mr.Green explained how the grading will be handled. Mr.Freedman responded to the comments of the residents,most specifically referring to the proposal of Avalon going through;he stated that the majority of residents at the Plan Commission were in favor of the plan;he again pointed out that they are able to develop the property with this plan whether or not the street goes through. Mr.Balling noted that the 5/13/04 Annexation Agreement Draft in front of the Board follows normal provisions;he pointed out a few exceptions to standard language in the Special Conditions section. 11501 5/17/2004 Trustee Johnson stated that the Comprehensive Plan clearly calls for the properties east of Chestnut Drive on the east side of Prairie Road to be planned unit development,6 units per acre,so the concept of townhouses is a good one;we know that the developer puts together a good project and does what they say they are going to do;he does believe that adjacent subdivisions should be inter-connected to create a greater sense of community,but he also understands the concerns regarding cut-through traffic;he believes this would be a good development on another site,but he does believe it is still too dense in this spot;he believes this would do more to harm than to help in that area;he just does not believe it is right in the format that is currently before the Board. Trustee Kahn shares a number of the same concerns as Trustee Johnson;he believes the high number of variation requests points to a plan that is somewhat flawed for the parcel that it is on;he believes this site needs to be part of a greater planning area;he believes this is one of the more challenging sites to plan when the Comprehensive Plan is reviewed;transition from single family is necessary,but he does believe this is too dense;he believes it is a good plan,but he still thinks it is putting too much on too small a parcel. Trustee Braiman still holds the sameposition that the land use is not proper;he believes the propertyis much too P P dense,which is evidenced by the number of variations requested;he believes that that the housing mix is skewed toward multi-family and he is not sure that is a good thing;he appreciates what the development team has done to improve the plan,but from a land use standpoint,he cannot support the project. Trustee Berman also shares many of the concerns already voiced;he takes issue with the notion that the Comprehensive Plan somehow forces our hand on the question of whether this should be a multi-family property; the amount of multi-family development that has occurred since the Comprehensive Plan was formulated and drafted has altered to a substantial extent the rationale for designating this parcel as multi-family,as well as altering the housing stock mix in the community,and he shares Trustee Braiman's strong concerns about the over building of multi-family;he admits this is a difficult site,but the number of variances required to accommodate the plan proves the fact that it does not belong here;he also commends the developer for the effort that has been made to modify the plan and make it acceptable to make it better for the community,but he just does not believe this plan belongs here. Trustee Glover believes that there are certain parcels that are transitional,and she believes this piece is a good, transitional buffer piece between the single family and the commercial;she does not believe that this is a very attractive site for single family;she understands the concern regarding the mix of multi-family versus single family, but she thinks this parcel is best suited for multi-family;she would agree that it would be preferable to find a safe way to keep the road from going through to the other development. Trustee Trilling has heard all of the negotiations regarding this parcel;he knows that there was a lot of concession made on the part of the developer;he believes it is critical that the road continue to the north in order to keep the sense of community and not segregate developments;he believes that the roads are needed for vehicular transportation,although we do everything we can to keep our roads as safe as possible;he strongly believes in the need for roads connecting various segments of the community;he believes this is a good project and he believes that the multi-family is a good fit in this area. President Hartstein noted that it is apparent that there are three negative opinions on the Board,and approval of this plan would require five votes,so he believes that it behooves the developer to determine how he would like to proceed. Mr.Freedman stated that all the comments were helpful,and request that this plan not be set on the agenda for the next meeting so that they will have time to review these comments and regroup. Mr.Raysa noted that the Public Hearing must be held on the Annexation Agreement,but that the Annexation Agreement may be modified after the close of the Public Hearing,therefore,he suggested keeping the Public Hearing open in case of a major change. At 10:02 P.M., it was moved by Johnson and seconded by Kahn to continue the Public Hearing until the June 21, 2004 Regular Meeting. Upon voice vote,p the motion was unanimously declared carried. 11502 5/17/2004 QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Trustee Berman commended Chief Balinski and the Department on an outstanding use of Village funds in procuring a$50,000 grant for the portable video surveillance system by expending only$500 in Village funds. Moved by Braiman,seconded by Johnson to approve the Consent Agenda. PORTABLE VIDEO SURVEILLIANCE SYSTEM—Authorization to Bid Motion to approve the authorization to vid Portable Video Surveillance System. MILLBROOK BUSINESS CENTER—DIA&Plat of Easement Motion to approve the Development Improvement Agreement&Plat of Easement for Millbrook Business Center— 2200 Millbrook Drive(Eagle Test Systems). JOINT PURCHASE-LIQUID CALCIUM CHLORIDE Motion to authorize the participation in State of Illinois,Department of Central management Services,Procurement Services Division Joint Purhcase Program-Liquid Calcium Chloride for FY 2004-2005. POLICE PENSION FUND—Annual Report of Condition Motion to approve the Annual Report of Condition—Police Pension Fund. FIREFIGHTERS PENSION FUND—Annual Report of Condition Motion to approve the Annual Report of condition—Firefighters Pension Fund. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2004-49—COLUMBIAN GARDENS Mrs.Neukirch reviewed the background on the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Alan Recus,27 Chevy Chase Drive,stated that it was determined years ago that there should be no parking in the entire subdivision because the streets are extremely narrow;he believes the present system has worked well and does not want the law changed to allow parking;they do not see the reason why the annexation to Buffalo Grove should result in a decline in their standards;if parking is to be permitted along Chevy Chase Drive,when two cars try to pass each other,they will cross over onto the bicycle path,thereby creating a safety hazard. 11503 5/17/2004 Andy Stein, 17 Chevy Chase Drive,has been to the last three meetings regarding this issue;he would like to see parking on at least one side of the street;there has been parking on Chevy Chase Drive for as long as he has lived there;the No Parking signs were imposed in response to a specific issue in the area;the majority of the residents in the area are in favor of allowing parking,and they ask that they at least be allowed to park on one side of the street. Paul Glim,21 Chevy Chase Drive,stated that he did have a party where someone parked on Mr.Recus' lawn, however,he does advise anyone visiting his home against parking in front of 27 Chevy Chase Drive;if there is no parking allowed,it does pose a problem when residents have guests;he believes a sign designating No Parking Here to Corner would solve the situation for those residents who do not want people parking in front of their homes. A resident from 27 Chevy Chase Drive,believes that the no parking situation should be maintained;she appreciates that Buffalo Grove is trying to accommodate the residents for the temporary trial with parking; she does not believe that a safety issue should be compromised for the convenience of a few residents. Mr.Balling stated that 18' standard would still allow for the flow of traffic in both directions. Martha Reilly,35 Chevy Chase Drive,stated that she has had occasion for the paramedics to visit her home,and they have gotten through without any problem even with cars parked on the street. Moved by Johnson,seconded by Kahn,to pass Ordinance#2004-49, amending Title 10 of the Village of Buffalo Grove Municipal Code(No Parking on the north side of Prague Avenue,north side of Columbus Parkway,south side of Marquette Place,south side of Linden Avenue,and north and west portions of Chevy Chase Drive),adding the condition that the issue be reviewed in six months. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2004-12—TIMBER COURT DEVELOPMENT Mr.Balling reviewed the reason for the proposed resolution. Moved by Johnson,seconded by Berman,to pass Resolution#2004-12,objecting to the rezoning for the proposed Timber Court Condominium development,3316-3344 Old Arlington Heights Road,Village of Arlington Heights. Ron Mraz, 1261 Radcliff,voiced concerns about the proposed development. President Hartstein explained that the Village of Buffalo Grove is objecting to the proposal by Arlington Heights. Rob Sherman thanked staff for acting quickly and decisively on this matter. In answer to a question by Mr. Sherman,Mr.Raysa explained the recourse that Buffalo Grove residents would have in the event that Arlington Heights approves this development. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. FINANCIAL MORATORIUM Moved by Berman,seconded by Braiman,to defer this issue until the next Board meeting. Upon voice vote,the motion was unanimously declared carried. 11504 5/17/2004 VEHICLE PURCHASE Moved by Johnson,seconded by Braiman,to grant authorization to award purchase contract for Fire&Police Department Chevrolet Impalas and waive bidding requirements to accept Illinois Department of Central Management Services Contract Pricing(Contract PSD 4009557). Upon voice vote,the motion was unanimously declared carried. CELLULAR ANTENNA TOWERS John Green made a presentation with regard to the Park District request,details of which are contained in his letter to Mr.Pfeil of May 10,2004. Trustee Kahn expressed a concern about intrusion on the neighbors,and asked about the height of the surrounding Corn Ed poles. Mr.Raysa outlined the requirements of a special use. Trustee Braiman is also concerned that there will be a proliferation of cell towers;he would like to see the Plan Commission obtain a map showing existing cell towers in the area;he would also like to see the Plan Commission look into concealing these towers. Trustee Glover stated that she has issues with the height of the proposed tower;she would also like to see camouflage considered. Trustee Berman does not see how the Board can insist upon camouflage in this case when it has not been a previous requirement;he has greater concern about the two towers on sites other than Busch Grove. Trustee Trilling is concerned about consolidation in the market and having an over-abundance of towers;he would like to see these three towers considered individually. Moved by Braiman,seconded by Johnson,to refer the request of the Buffalo Grove Park District to amend the Village Zoning Ordinance concerning cellular antenna towers and to consider approval of special uses for towers at Busch Grove Park,Rolling Hills North Park and Bison Park. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 1—Johnson Motion declared carried. President Hartstein requested that the Plan Commission take into consideration the concerns expressed by the Board tonight. FAMILY VIDEO/PARKWAY RESIDENCES Tim Reynolds,representing Family Video,made a brief presentation reviewing the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview,as well as the marketing material by Family Video. Neil Singer,Mayfair Development,briefly addressed the residential portion of the proposal. Trustee Berman stated that he would like to have Family Video in the Village,but he does not think it is appropriate at this location. Trustees Johnson and Kahn both expressed that they would love to have the business in the Village,but at another location. 11505 5/17/2004 ST.MARY'S CAMPUS Moved by Johnson,seconded by Berman,to refer the Preliminary Plan concerning expansion of the southwest parking area to the Plan Commission for review. Trustee Berman requested that the Plan Commission look carefully at detention. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 11:00 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 7121-DAY OF ,2004 /%54W.Z."------ lage President