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2004-03-15 - Village Board Regular Meeting - Minutes 11472 3/15/04 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 15,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,and Trilling. Trustee Kahn was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Police Chief Balinski;Fire Chief Sashko; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Trilling, seconded by Berman,to approve the minutes of the March 1,2004 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 3—Braiman,Berman,Trilling NAYS: 0—None ABSTAIN: 1 —Glover,Johnson ABSENT: 1 -Kahn Motion declared carried. Moved by Glover, seconded by Trilling,to approve the minutes of the March 8,2004 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. WARRANT#1001 Mr.Tenerelli read Warrant#1001. Moved by Johnson,seconded by Braiman,to approve Warrant#1001 in the amount of$1,767,917.47,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5 —Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. RELAY FOR LIFE President Hartstein reported that he had attended the kick-off for the Relay for Life earlier this evening;he noted that it was a terrific kick-off and urged the entire community to participate in this year's event to be held June 12-13, 2004 at Stevenson High School. 11473 3/15/04 PROCLAMATIONS President Hartstein read from a Proclamation declaring the week of April 4-10,2004 as International Building Safety Week,and urged all citizens to participate in helping to promote building safety,to create awareness as to the importance of construction and building codes,and to spotlight the role of the dedicated code official in administering those codes. President Hartstein read from a Proclamation declaring the week of April 5-11,2004 as National Public Health Week,along with other municipalities throughout the nation in joining together in the fight for a healthy life and quality care for all. COMMISSION APPOINTMENTS President Hartstein appointed Marilyn Alaynick and Lori Boxer to the Arts Commission. Moved by Berman, seconded by Trilling to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed Evelyn Levin,Ed Conkle,Joan Pawlak and Sandi Carothers to the Buffalo Grove Days Committee. Moved by Glover,seconded by Johnson,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein welcomed all of these new volunteers. BAND CONCERT Trustee Trilling announced that the Buffalo Grove Symphonic Band will be holding its spring concert on Sunday, May 15,2004,and urged residents to attend this event. MARCH 16,2004 PRIMARY ELECTION President Hartstein reminded everyone to vote in the March 16,2004 Primary Election. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of February,2004;there were no questions on the report. PUBLIC WORKS-ACCREDITATION Mr.Balling presented a status report on the efforts of the Public Works Department to attain Accreditation,details of which are contained in his memo to the Board of February 25,2004. AMVETS BUFFALO GROVE POLICE OFFICER OF THE YEAR AWARD Chief Balinski summarized the criteria for the awards,and then introduced Ted Uggland of Amvets Post 255 to present the awards. Mr.Uggland noted that the Police Officer of the Year for 2003 award is presented to Sergeant Robert Leake;he read a biography of Officer Leake's career and presented a plaque to him. Mr.Uggland noted that the Thomas Fitzgerald Memorial Award for 2003 is presented to Officer John Sepot;he read a biography of Officer Sepot's career and presented a plaque to him. Both recipients were congratulated by the audience and the Board. Chief Balinski noted that the families of both gentlemen should be very proud of them for the outstanding job that they have done throughout the years 11474 3/15/04 DUI ENFORCEMENT CLUB AWARDS Chief Balinski introduced Ron Pavlock of IDOT to present the awards. Mr.Pavlock read a letter to be presented to each officer. Mr.Pavlock asked Officers John Sepot,and Cliff Paul,and Sergeant Mike Szos to come forward. Corporal Tim Gretz was also recognized,but was unable to be present.Mr. Pavlock presented each officer a pin and a certificate commemorating his exemplary performance in removing impaired drivers from the highways. Chief Balinski thanked the Board for their continued support in the efforts of the Police Department to pursue strict �./ DUI enforcement. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI.,D.be removed from the Consent Agenda.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Johnson,seconded by Trilling to approve the Consent Agenda ORDINANCE No.2004-30—Surplus Village Property Motion to approve Ordinance No.2004-30,authorizing the disposal of surplus Village personal property. 2004 BIKEPATH&PARKING LOT IMPROVEMENT Motion to authorize to bid the 2004 Bikepath and Parking Lot Improvement Program. 2004 SIDEWALK REMOVAL&REPLACEMENT PROGRAM Motion to authorize to bid the 2004 Sidewalk Removal&Replacement Program. Upon Roll Call,Trustees voted as follows: AYES: 5-Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2004-31—EXXON/MOBIL Moved by Berman,seconded by Trilling,to pass Ordinance#2004-31,approving an amendment to the Planned Unit Development(P.U.D.)for the Exxon/Mobil facility, 1248 McHenry Road/1250 Arlington Heights Road in the B-3 District. Trustee Glover stated that she cannot support the car wash being open 24 hours because she does not wish to see the Shell car wash across the street ask to be open 24 hours and there are no other car washes in the Village that are open 24 hours;she also wants to see that the north door to the car wash is closed after each cycle. Trustee Braiman concurs with Trustee Glover and supports her requests. 11475 3/15/2004 Trustee Berman amended the motion to include the 6:00 A.M.to 10:00 P.M.restriction on hours of operation as requested by Trustee Glover;Trustee Trilling seconded the amendment. Trustee Berman would be open to Mobil coming back to the Board for a request on extended hours after the operation of the car wash has been observed to determine if there is any issue with nearby residents. Trustee Johnson also agrees with the request. Trustee Braiman asked staff to review the ordinance regarding noise levels. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2004-32—ANNEXATION Moved by Glover,seconded by Berman,to pass Ordinance#2004-32,annexing certain territory to the Village of Buffalo Grove. Mrs.Neukirch briefly summarized the nature of this annexation. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. FISCAL YEAR 2004-2005 BUDGET Moved by Johnson,seconded by Berman,to defer action on the Fiscal Year 2004-2005 Budged until the Regular Meeting of April 12,2004,due to recent information presented to the Board. Mr.Balling briefly commented on the information requested by the Board. Mr.Balling also noted that there is an authorization for purchase of squad cars through the State. Trustee Johnson suggested that the full budget be deferred,but allowing staff to pursue purchase of the squad cars. Trustee Braiman asked that staff look at further reducing travel costs;he also noted that he does appreciate the cuts that staff has already made at the Board's request. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. 11476 3/15/2004 SQUAD CAR PURCHASE Moved by Johnson,seconded by Berman,to direct staff to purchase through the State of Illinois,Central Management Services Cooperative Joint Purchasing Program,Contract#4010495,six(6)Ford Crown Victoria 2004 Police Pursuit Vehicles in an amount not to exceed$125,000. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2004-33—EMERGENCY RESPONSE SERVICES Moved by Johnson,seconded by Glover,to pass Ordinance#2004-33,adding Chapter 8.56,Specialized Emergency Response Services,to the Village of Buffalo Grove Municipal Code,pursuant to the draft dated March 10,2004. Trustee Johnson briefly summarized that this is an effort to restrict some legislation apparently to be approved in the Legislature which would allow recovery of specialized emergency response service costs on a more wide-ranging basis,believing that it is in the best interest of the Village to limit that recovery to a smaller group of users. Trustee Braiman thanked Chief Sashko and Mr.Brimm for making the modifications that he requested when this was previously brought before the Board. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2004-34—FEE WAIVER Moved by Johnson, seconded by Berman,to pass Ordinance#2004-34,amending Chapter 3.04,Waiver of Fees,of the Village of Buffalo Grove Municipal Code,pursuant to the draft dated March 9,2004,and the comments in tonight's Board packets. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. RESOLUTION#2004-7—ZONING MAP Moved by Berman,seconded by Braiman,to pass Resolution#2004-7,approving the annual revision of the Official Village Zoning Map. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2004-35—BANKING MORATORIUM Moved by Berman,seconded by Johnson,to pass Ordinance#2004-35,establishing a temporary moratorium on development of new banks and financial institutions in the Village's Business Districts,in accordance with the draft ordinance dated March 11,2004. 11477 3/15/2004 Trustee Johnson clarified that this is a temporary moratorium,during which time the long-term effects of these facilities will be studied. Trustee Berman stated that staff and the Village Attorney have done a nice job of tailoring this ordinance so that only those institutions or proposals that need to be set aside for the moment are addressed in the moratorium period. Trustee Braiman would prefer to see it tightened up even further,but he will not vote against the proposal as it is;he also asked that staff keep the Board updated as this Ordinance is reviewed during the next six months. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2004-36—EXXON/MOBIL SIGNAGE Moved by Johnson,seconded by Berman,to pass Ordinance#2004-36,granting variations from certain sections of the Buffalo Grove Sign Ordinance for Exxon/Mobil, 1248 McHenry Road and 1250 Arlington Heights Road, pursuant to the draft ordinance dated March 1,2004 and the recommendations of the ZBA. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. BUFFALO GROVE FINE ARTS FESTIVAL Mrs.Neukirch summarized the proposal presented by Amdur Productions,Inc. for the coordination of the 2004 Buffalo Grove Invitational—Fine Art Festival. After lengthy discussion,primarily regarding food and drink sales and sponsorships,it was moved by Johnson and seconded by Braiman,to defer action on the Letter of Understanding until details regarding these items can be clarified. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. CVS PHARMACY Trustee Johnson explained the reason that he requested that this item be removed from the Consent Agenda. Mr.Kuenkler noted that the item described is the electrical panel for the lift station at CVS. Trustee Johnson asked that steps be taken to perhaps further conceal that item with more plantings. Mr.Balling stated that staff will handle that with CVS. Moved by Johnson,seconded by Braiman,to approve the Certificate of Initial Acceptance Approval for CVS Pharmacy,subject to enhancing the appearance of the electrical panel for the lift station. Upon roll call,Trustees voted as follows: 11478 3/15/2004 AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ADJOURNMENT Moved by Berman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:40 P.M. • Ja Sirabian,Village Clerk APPROVED BY ME THIS I �DAY OF ,2004 Village President