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2003-09-08 - Village Board Special Meeting - Minutes 11405 9/8/03 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 8,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:34 P.M. After a moment of silence to honor those military personnel who have lost their lives in Iraq,those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,and Trilling. Trustee Kahn was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Richard Kuenkler,Village Engineer;Carmen Molinaro,Director of Golf Operations;Fire Chief Sashko;and Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Trilling,to approve the minutes of the August 18,2003 Regular Meeting.Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSTAIN: 1 —Johnson ABSENT: 1 —Kahn Motion declared carried. WARRANT#989 Mr.Tenerelli read Warrant#989. Moved by Trilling,seconded by Glover,to approve Warrant#989 in the amount of$126922397 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. PLAN COMMISSION APPOINTMENT President Hartstein appointed Matthew Cohn to the Plan Commission. Moved by Johnson,seconded by Berman,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. `./ PROCLAMATION—PROSTATE CANCER AWARENESS MONTH President Hartstein read from a Proclamation declaring September as Prostate Cancer Awareness Month in the Village of Buffalo Grove,and urged all men in the community to become aware of what can be done to combat this disease. PROCLAMATION—BREAST CANCER AWARENESS MONTH President Hartstein read from a Proclamation declaring October as National Breast Cancer Awareness Month and October 17,2003 as National Mammography Day in the Village of Buffalo Grove,and urged residents to become aware of ways to beat this disease. 11406 9/8/03 MDA- BOOT DRIVE President Hartstein commended the Buffalo Grove Fire Department and all the volunteers who assisted in another record-breaking Boot Drive to support the Muscular Dystrophy Association on August 22,2003. CNN President Hartstein stated that he recently had the opportunity to be interviewed with regard to the traits that make Buffalo Grove a special community on a special edition of Comcast Newsmakers. This interview will air on CNN Headline News during the week of September 22,2003. BUFFALO GROVE DAYS President Hartstein commended the Buffalo Grove Days Committee on another outstanding festival. Trustee Glover presented a report on Buffalo Grove Days,and thanked each of the volunteers and staff members for the months of work that went into the planning of this festival for the enjoyment of all the residents of the community. Since Trustee Glover has done such an excellent job as Trustee liaison to the Buffalo Grove Days Committee,it was moved by Braiman and seconded by Berman to appoint Trustee Glover as the Trustee liaison to the 2004 Buffalo Grove Days Committee. Upon voice vote,the motion was unanimously declared carried. GOOD NEIGHBOR VIDEO Mrs.Neukirch introduced the second educational video produced by staff. These videos are designed to acquaint residents with the various ordinances in force in the Village. This video starred Joe Arizzi of the Building&Zoning Department reviewing the rules and regulations regarding the placement of signs on property. 914 HOBSON DRIVE Mr.Balling summarized and presented an update on the street ponding issue at 914 Hobson Drive. Staff will continue to monitor this situation,and is also developing criteria concerning drainage as a factor of the pavement management and plan to submit a recommendation when the construction plans come before the Board later this year. In answer to further questions from Mr.Levine,Mr.Balling and Trustee Johnson further reviewed the methods being considered by the Village to deal with this situation and assured him that the Village will continue to monitor the situation. GOLDEN BISON AWARD—VAPOR BUS President Hartstein presented a brief background of the Golden Bison award. President Hartstein then reviewed a history of Vapor Bus International and its accomplishments and contributions to the community,particularly the celebration of the company's 100th anniversary and their monetary contribution to the United Way along with the commitment of all employees to participate in the 2003-2004 United Way campaign President Hartstein then presented the Golden Bison award to Mr.Keith Nippes,who thanked the Board and the Village for this honor as he was congratulated by the audience and the Board. SPECIAL RECOGNITION—CARY BRIN President Hartstein reviewed the special recognition to be presented to Cary Brin for his heroic efforts in observing a fire in his neighborhood and alerting the residents of the fire. By his actions,Cary,a 7th grader at Aptakisic Junior High School,ensured that there were no injuries to the residents,even though there was extensive damage to their home. 11407 9/8/03 Fire Chief Sashko reviewed some statistics illustrating the lives lost in residential fires each year,many of whom are under the age of five years old. Chief Sashko also presented an award from the Buffalo Grove Fire Department recognizing Cary's extraordinary actions on August 22,2003. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman seconded by Johnson,to approve the Consent Agenda. ORDINANCE No.2003-62—Zoning Ordinance Variance Motion to approve Ordinance No.2003-62,granting a variant to the Zoning Ordinance,Section 17.44.060.E.6,to allow additional copy on an existing ground sign for Goldman Funeral Group at 195 N.Buffalo Grove Road. ORDINANCE No.2003-63—Sign Code variance Motion to approve Ordinance No. 2003-63,granting a variance to the Sign Code,Sections 14.20.050 and 14.20.080, to allow an additional wall sign that does not face the public right of way for Chicago Indoor Racing,301 Hastings Drive. ST.MARY'S RECTORY—Certificate of Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for St.Mary's Rectory. Upon roll Call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. CREATIVE HOSPITALITY Mr.Brimm reviewed the draft lease that sets forth the terms and conditions applicable to the operation of the Village Tavern&grill at the Buffalo Grove Golf Club. Board discussion followed,with Trustees noting two issues that need to be addressed,i.e.responsiveness of the wait staff and cleanliness of the rest rooms. Moved by Berman,seconded by Johnson,to defer this issue until the next meeting so that language may be drafted to set standards to evaluate the conditions noted. It was also noted that business is good and the food is good and the wait staff is very pleasant,so the operation is successful and the Board is happy with the operation as a whole. Upon roll call,Trustees voted as follows on the motion to defer: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. 11408 9/8/03 ORDINANCE#2003-64—PARKING Moved by Berman,seconded by Johnson,to pass Ordinance#2003-64,amending Title 10 of the Village of Buffalo Grove Municipal Code(designation of no stopping,standing or parking within the Mirielle Phase I and Tenerife subdivisions). On behalf of the Tenerife homeowners association,a resident thanked and expressed appreciation to staff and the Board for all of their efforts in alleviating the situation with regard to high school students in the neighborhood. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. ORDINANCE#2003-65—LIQUOR CONTROL President Harstein reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared prepared by Mr.Brimm. Moved by Johnson,seconded by Berman,to pass Ordinance#2003-65,amending Chapter 5.20,Liquor Controls,of the Village of Buffalo Grove Municipal Code. Trustee Braiman noted that this ordinance is in response to a Board request to ensure a more business friendly atmosphere,and he thanked staff for their quick response. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. RESOLUTION#2003-38—ELECTRICAL SERVICE AGREEMENT Mr.Balling reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Moved by Johnson,seconded by Glover,to pass Resolution#2003-38,approving an amendment to an Electrical Service Agreement. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. INSIGNIA HOMES Mr.Balling introduced the proposed development. John Green,Groundwork,Ltd.,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr. Green referred to the Concept Site Plan during his presentation. Trustee Braiman cited a concern with the apparent proliferation of multi-family products being presented;he has a concern with the density of this product,as well as the impact on the school districts. 11409 9/8/03 Trustee Berman agrees with Trustee Braiman;he is also concerned about the effect on the potential for developing the remainder of the parcel. Mr.Green stated that they anticipate 5-7 children from this development,and he anticipates that the school districts will become very involved in the discussions,and they have found in the past that the product has ended up better because of the involvement of the districts. Trustee Johnson stated that this type of development is consistent with the Comprehensive Plan and he believes it might be a good transition piece,but he believes it is a little bit dense for the parcel,and he would like to see more green space. Trustee Trilling stated that he believes that it is important to provide as much off-street parking as possible in this type of development. Trustee Glover also has a concern about the off-street parking;she agrees with Trustee Johnson that this is a good transition piece;she asked staff for a report on the multi-family versus single-family units. Trustee Berman stated that he believes the way site is laid out exacerbates the problem with the density because the building mass and the pavement mass are so concentrated;he strongly encouraged the area labeled"play area"be moved,since the right-of-way dedication will move a four-lane road within ten feet of that area. Moved by Trilling,seconded by Glover,to refer the proposed townhomes by Insignia Homes,east side of Prairie Road across from Chestnut Terrace,annexation and approval of Residential Planned Unit Development(P.UD.). Upon roll call,Trustees voted as follows: AYES: 0—None NAYS: 5—Braiman,Glover,Berman,Johnson,Trilling ABSENT: 1 —Kahn Motion defeated. 650 LAKE COOK ROAD Tim Beechick,Hamilton Partners,made a presentation to the Board,regarding the proposed re-use of the former Zierk's Home Furnishings building 650 Lake Cook Road. After brief discussion,it was the determination of the Board that this is a proper use for this location,and it was moved by Johnson,seconded by Berman,to approve the requested re-use of the former Zierk's Home Furnishings building,650 Lake Cook Road for office and research use and direct that an appropriate ordinance be brought before the Board at the next meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. EXECUTIVE MEETING Moved by Glover,seconded by Johnson,to move to Executive Meeting for the purpose of discussing Personnel and Purchase or Sale of Real Estate. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. The Board moved to Executive Meeting from 9:16 P.M.until 9:40 P.M. 11410 9/8/03 ADJOURNMENT Moved by Berman,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:40 P.M. `rant M.Sirabian,Village Clerk APPROVED BY ME THISZDAY OF rmL-A-1,2003 Village President