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2008-07-18 - Village Board Regular Meeting - Minutes 11651 07/18/05 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 18,2005 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Kahn,Trilling,and Rubin. Trustee Berman was absent Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Director of Finance;Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Giddens,MIS Director;Leisa Niemotka, Communications Director;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Gregory Boysen,Director of Public Works;Richard Kuenkler,Village Engineer;Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Trilling,seconded by Glover,to approve the minutes of the June 20,2005 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. WARRANT#1032 Mr.Tenerelli read Warrant#1032. Moved by Glover, seconded by Braiman,to approve Warrant#1032 in the amount of$3,852,936.78,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Berman Motion declared carried. BUFFALO GROVE DAYS CO1VI IITFEE President Hartstein appointed Sanjay Nahar and Allan Hoffman to the Buffalo Grove Days Committee. Moved by Glover,seconded by Kahn,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. POLICE COMMENDATIONS President Hartstein noted commendations for Sergeant Steven Haisley and Police Officer Edward Szos on their retirements. Sergeant Haisley served the Village for 35 years,and Officer Szos for 29 years,and President Hartstein thanked them for their service and wished them well on their retirements. TRUSTEE REPORTS Trustee Rubin noted that the Buffalo Grove Police Department received an award from IRMA for their Winter Emergency Vehicle Operators Course. This program involves creating a course for the officers and having them 11652 07/18/05 maneuver the course in winter conditions and is designed to reduce the number and severity of traffic accidents involving our officers and the public. Trustee Braiman noted the new Illinois law prohibiting drivers under the age of 18 from using any wireless cell phone while driving,and urged residents to familiarize themselves with this law. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of June,2005;there were no questions on the report. BUFFALO GROVE FINE ARTS FESTIVAL Mr.Balling noted that the 2005 Buffalo Grove Fine Arts Festival was an enormous success this past weekend,and he commended Mrs.Neukirch and all of the volunteers for their efforts in the success of this event. President Hartstein commented on thepieces of art that werepurchased for the Village. g PUBLIC HEARING—METRA-PRAIRIE VIEW EAST PARKING AREA At 7:42 P.M.,President Hartstein opened the Public Hearing for the Metra-Prairie View East Parking Area, consideration of an Intergovernmental and Annexation Agreement for the proposed Metra Commuter Parking Expansion and Platform Improvements in a B-3 Planned Business Center District at Prairie Road/Half Day Road. Notice of this Public Hearing was published in the Daily Herald on July 2,2005. President Hartstein swore in Mr.Brimm to give testimony. Mr.Brimm then made a presentation on this issue,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. President Hartstein asked if there were any comments from the Board,other public bodies or the audience. Mr.Brimm confirmed for Trustee Braiman that the variations have been reviewed and approved by the Engineering and Planning Departments. Trustee Glover expressed a concern with the smaller parking spaces. Mr.Brimm explained that these spaces are standard configuration for Metra in all of their lots,and it has worked out well. Sheldon Levinbrook,a resident of Noah's Landing,questioned the landscaping,and the noise of the trains at night. Mr.Brimm commented on the landscape plan and noted that all Village standards have been met. Mr.Raysa noted for the record that Annexation Agreement that is being reviewed by the Village of Buffalo Grove tonight is that Annexation Agreement entitled Intergovernmental and Annexation Agreement for the Metra-Prairie View East Parking Area, Prairie Road,and is labeled Exhibit A in the Village Board Packet and is available for public inspection. Also on the dais is a sheet of paper labeled Page 5,which staff has reviewed and recommends that it be inserted into the agreement. The Village may proceed to annex the property because the prerequisites have been met,therefore,the Annexation Agreement may be executed and the property may then be annexed. At 7:52 P.M.,President Hartstein continued the Public Hearing until later in this meeting. PUBLIC HEARING—PRAIRIE VIEW METRA STATION At 7:52 P.M.,President Hartstein opened the Public Hearing for the Vernon Township Prairie View Metra Station, Main Street,consideration of an Annexation Agreement for the existing Vernon Township Metra Commuter Depot and Parking Area in a B-3 Planned Business Center District at Main Street/Half Day Road. Mr. Brimm,still under oath,made a presentation on the subject property,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. 11653 07/18/05 In answer to a question from Trustee Braiman,Mr.Brimm confirmed that the water and sewer access will be at no cost to the Village. President Hartstein asked if there were any further questions from the Board,other public agencies,or the audience; there were none. Mr.Raysa noted that the purpose of this Public Hearing is for that certain draft Annexation Agreement entitled Town of Vernon,Prairie View Train Station,and is available to the public. At 7:55 P.M.,President Hartstein continued until later on in this meeting. PUBLIC HEARING—185 MILWAUKEE AVENUE At 7:55 P.M.,President Hartstein called to order the Public Hearing for the request for rezoning to the B-3 District for the property at 185 Milwaukee Avenue. This Public Hearing is continued from May 16,2005 and June 20, 2005,and President Hartstein stated that there is again a need to continue the Public Hearing. Moved by Trilling,seconded by Kahn,to continue the request for rezoning to the B-3 District for the property at 185 Milwaukee Avenue Public Hearing until the August 15,2005 Village Board Meeting. Upon voice,the motion was unanimously declared carried. At 7:56 P.M.,President Hartstein continued this Public Hearing until August 15,2005. QUESTIONS FROM THE AUDIENCE Jim Papreck, 129 Forest Place,stated that he has been in contact with the Village to get vegetation trimmed back on the sidewalk on the north side of Deerfield Road,east of Buffalo Grove Road,but it has not been done. President Hartstein stated that Mr.Balling will investigate this situation and respond to Mr.Papreck and the Board. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. There were no requests to remove any items from the Consent Agenda. Moved by Braiman, seconded by Kahn,to approve the Consent Agenda. ORDINANCE No.2005-39—Sign Code Variance Motion to approve an ordinance granting a variation of Sign Code,Section 14.40.080,pertaining to Banners;and Section 14.20.040,pertaining to Embellishments,for Belmont Village,500 McHenry Road. RESOLUTION No.2005-18—Federal Participation/Deerfield Parkway Motion to approve a resolution approving an Intergovernmental Agreement providing for Federal participation in the construction of the Deerfield Parkway(Illinois Route 83 to Weiland Road)street improvement. RESOLUTION No.2005-19—Lake County Participation/Deerfield Parkway Motion to approve a resolution approving an Intergovernmental Agreement providing for Lake County participation in the construction of the Deerfield Parkway(Illinois Route 83 to Weiland Road)street improvement. RESOLUTION No.2005-20—Construction Engineering Services/Deerfield Parkway Motion to approve a resolution approving an Agreement for Construction Engineering Services related to Deerfield Parkway(Illinois Route 83 to Weiland Road)street improvement. 11654 7/18/05 RESOLUTION No.2005-21—Utilization Agreement/Northwest Community Hospital Motion to approve a resolution approving a Utilization Agreement of Northwest Community Hospital Geac Public Safety Software Systems and Services. RESOLUTION No.2005-22—Lake County Stormwater Management Commission Motion to approve a resolution approving an Intergovernmental Agreement with the Lake County Stormwater Management Commission concerning the Indian Creek Stream Clearance and Streambank Stabilization Improvement. RESOLUTION No.2005-23—Northwestern Illinois Regional Crime Laboratory Motion to approve an Intergovernmental Agreement among the member agencies of the Northwestern Illinois Regional Crime Laboratory. RESOLUTION NO.2005-24—Call One telephone service Motion to approve a Service Agreement with Call One for telephone service to the Village of Buffalo Grove. RESOLUTION No.2005-25—Property Disposition Services Agreement Motion to approve a resolution approving Property Disposition Services Agreement. DRAINAGE IMPROVEMENT PROJECT—986-1062 Harvard Lane Motion to approve the authorization to bid—Drainage Improvement Project on Harvard Lane(Between 986 and 1062 Harvard Lane). EASEMENT AGREEMENTS for DRAINAGE IMPROVEMENT PROJECT Motion to accept the Easement Agreements for the Drainage Improvement Project on Harvard Lane(Between 986 and 1062 Harvard Lane). 909 ASBURY DRIVE PARKING LOT—Approval of DIA Motion to approve the Development Improvement Agreement-909 Asbury Drive Parking Lot. GLENBROOOK PROPERTIES—Aproval of Appearance Review Team Recommendation Motion to approve the Appearance Review Team recommendation—Glenbrook Properties/Fidelities Wes Builders, Fairview Estates,Southeast corner Weiland Road and Pauline Avenue. ESTATES AT HIDDEN LAKE—Approval of DIA Motion to approve the Development Improvement Agreement&Final Plat of Subdivision—Estates at Hidden Lake. 1370 ABBOTT COURT—Approval of DIA Motion to approve the Certificate of Initial Acceptance&Approval for 1370 Abbott Court. CUSTODIAL SERVICES CONTRACT—Award of Bid Motion to approve the Award of Bid—Annual contract for Custodial Services. 11655 7/18/05 PARKWAY REPLACEMENT TREES Motion to authorize the purchase of parkway replacement trees—calendar 2005 option. FAIRVIEW ESTATES—DIA&Final Plat of Subdivision Motion to approve the Development Improvement Agreement&Final Plat of Subdivision-Fairview Estates. SERGEANT STEVEN HAISLEY&OFFICER EDWARD SZOS Motion to approve the Commendation for Sergeant Steven Haisley and Office Edward Szos,on their retirements. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-40—METRA-PRAIRIE VIEW EAST PARKING AREA President Hartstein asked if there were any more comments or questions from anyone;there were none. President Hartstein adjourned the Public Hearing at 8:07 P.M. Moved by Glover,seconded by Kahn,to pass Ordinance#2005-40,approving an Intergovernmental and Annexation Agreement for the Metra-Prairie View East Parking Area,Prairie Road. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Berman Motion declared carried. ORDINANCE#2005-41—METRA-PRAIRIE VIEW EAST PARKING AREA ANNEXATION Moved by Glover,seconded by Kahn,to pass Ordinance#2005-41,annexing certain property to the Village of Buffalo Grove(Metra-Prairie View East Parking Area,Prairie Road). Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Berman Motion declared carried. ORDINANCE#2005-42—METRA-PRAIRIE VIEW EAST PARKING AREA ZONING Moved by Trilling,seconded by Kahn,to pass Ordinance#2005-42,amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove,Illinois concerning the Metra-Prairie View East Parking Area,Prairie Road. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. President Hartstein asked if there were any further comments or questions from anyone;there were none. President Hartstein closed the Public Hearing at 8:10 P.M. 11656 7/18/05 ORDINANCE#2005-43—METRA-PRAIRIE VIEW STATION Moved by Trilling, seconded by Kahn,to pass Ordinance#2005-43,approving an Annexation Agreement for the Vernon Township Prairie View Metra Station,Main Street. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Berman Motion declared carried. ORDINANCE#2005-44—METRA-PRAIRIE VIEW STATION ANNEXATION Moved by Glover,seconded by Kahn,to pass Ordinance#2005-44, annexing certain property to the Village of Buffalo Grove(Vernon Township Prairie View Metra Station,Main Street). Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-45—METRA-PRAIRIE VIEW STATION ZONING Moved by Glover,seconded by Kahn,to pass Ordinance#2005-45,amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove,Illinois concerning the Vernon Township Prairie View Metra Station,Main Street. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION#2005-26—METRA AGREEMENT Mr.Brimm stated that a mailing had been planned for a Public Hearing for the Commerce Court/Commonwealth Edison annexation,however,there was an error at the Daily Herald,and the advertisement was not published. For the record,everything had been done but the publication;the notice has been re-published and the Public Hearing will be before the Board on August 1,2005. Mr.Brimm made a presentation with regard to authorization of Amendment Number 5 to the Commuter Station Development Agreement between the Village of Buffalo Grove and the Commuter Rail Division of the Regional Transportation Authority d/b/a Metra,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Raysa stated that part of this agreement takes the existing two leases that the Village has with ComEd and provides for termination of those leases. In order for the master lease to go forward,the Village must terminate the first two leases,and he asked that a motion also direct staff to prepare the necessary paperwork with Commonwealth Edison to terminate Parking Lot Lease#1 and Parking Lot Lease#2. Moved by Trilling,seconded by Kahn,to pass Resolution#2005-26,authorizing Amendment Number 5 to the Commuter Station Development Agreement between the Village of Buffalo Grove and the Commuter Rail Division of the Regional Transportation Authority d/b/a Metra,and to direct staff to prepare the necessary paperwork with Commonwealth Edison to terminate Parking Lot Lease#1 and Parking Lot Lease#2. Upon roll call,Trustees voted as follows: AYES: 5—Braiman, Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. 11657 7/18/05 Trustee Braiman thanked Mr.Brimm for the extraordinary effort put forth in negotiating this agreement. Mr.Brimm stated that this was a challenging project,and he thanked Mr.Raysa,Mr.Boysen,Mr.Pfeil,Mr. Summers,Vernon Township and Metra for their efforts in putting this agreement together. Mr.Brimm presented an update on the train horn quiet zone legislation. ARBORETUM&BUFFALO GROVE GOLF CLUBS 6-MONTH FINANCIAL REPORT Mr.Anderson made a presentation regarding the CY 2005 Six-Month Finance Report for the Arboretum and Buffalo Grove Golf Clubs,details of which are contained in the report that he prepared. Mr.Molinaro commented on the marketing strategy for both courses,and answered questions from the Board. Moved by Kahn, seconded by Braiman,to accept the CY 2005 Six-Month Finance Report for the Arboretum and Buffalo Grove Golf Clubs. Upon voice vote,the motion was unanimously declared carried. COMMUNICATIONS SYSTEM Ms.Niemotka made a presentation with regard to the Sole Source Acquisition of Workflow Management System for Communications,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared,after which she answered questions from the Board. Moved by Braiman,seconded by Trilling,to authorize bid waiver/sole source acquisition of workflow management system for communications. Upon voice vote,the motion was unanimously declared carried. ACTIVE KIDS ACADEMY Denis Lanski presented a brief overview of his proposal for a facility that would provide educational programs and physical activities for children,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Lanski then answered questions from the Board. The Board as a whole was comfortable with the use and believed it would fill a need in the Village,but all voiced great concern with the lack of parking and did not believe that this use would work in this location Moved by Trilling to refer the proposed Active Kids Academy, 1370 Abbott Court,consideration of a special use in the Industrial District to the Plan Commission for review. Since there was no second to the motion,there was no referral to the Plan Commission,and President Hartstein suggested that Mr.Lanski explore other possibilities in the Village for his business. EXECUTIVE MEETING Moved by Braiman,seconded by Kahn,to move to Executive Meeting to discuss Pending Litigation. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. The Board moved to Executive Meeting from 9:08 P.M.until 10:10 P.M. III 11658 7/18/05 ADJOURNMENT Moved by Kahn, seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:11 P.M. Q Ja Sirabian,Village Clerk APPROVED BY ME THIS /Y DAY OF ,2005 Came,—z?/zdieee_ Village President