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2005-03-21 - Village Board Regular Meeting - Minutes 11611 03/21/2005 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 21,2005 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling, Rubin. Also present were: William Balling,Village Manager;William Raysa,Village Attorney; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Richard Kuenkler,Village Engineer;Robert Pfeil, Village Planner;Greg Summers,Assistant Village Planner;Police Chief Balinski;and Joseph Tenerelli,Village Treasurer. • APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the February 28,2005 Rescheduled Regular Meeting. Upon voice vote,the motion was unanimously declared carried. Moved by Glover,seconded by Kahn,to approve the minutes of the March 7,2005 Regular Meeting. Upon voice vote,the motion was declared carried,with Trustee Trilling abstaining. WARRANT#1025 Mr.Tenerelli read Warrant#1025. Moved by Glover,seconded by Trilling,to approve Warrant#1025 in the amount of$2,272,255.37,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS COMMITTEE President Hartstein recommended the following people to the Buffalo Grove Days Committee: Steven Antman, Jonathan Attenberg,Michael Ellis,James Ferrera,Daniel Olbur,David Besser and Ron Jess. Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. POLICE&FIRE COMMISSION President Hartstein recommended Al Viehman to the Police&Fire Commission effective March 21,2005 for a term to expire April 30,2006,and Jerod Loeb effective May 1,2005 for a term to expire April 30,2006. Moved by Braiman, seconded by Rubin,to concur with President Hartstein's appointments. Upon roll call,Trustees voted as follows: 11612 3/21/2005 AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. PROCLAMATIONS President Hartstein designated April,2005 as Child Abuse Prevention Month in the Village of Buffalo Grove. Moved by Glover,seconded by Kahn,to approve this Proclamation. Upon voice vote,the motion was unanimously declared carried. `./ President Hartstein read a Proclamation honoring Baird&Warner as they celebrate 150 years in business,also proclaiming March 28,2005 as Baird&Warner Day in the Village of Buffalo Grove,and congratulating Baird& Warner on their 150 years of service to the Chicagoland area. RESIDENTS WITH DISABILITIES Trustee Rubin reported that State Representative Kathy Ryg will attend the Commission for Residents with Disabilities meeting on Wednesday evening,and he invited residents with an interest in this presentation to attend. POLICE DOG Trustee Rubin reported that the Grimm,the Police Department canine,will retire this summer. The Department has a new dog,but he needs a name. A contest will be held among the Village's 5`h and 6th grade students to name the new dog and the winning class will be awarded a pizza party hosted by the Police Department and attended by the newly-named canine. POLICE DEPARTMENT AWARD Trustee Rubin reported that Officer Christy Bourbonnais was in Springfield,along with Buffalo Grove High School students,to receive an award for a documentary produced by the students regarding date rape. This documentary will be aired on CSJ.•Las Vegas on March 23,2005. The video is about promoting awareness of date rape. RELAY FOR LIFE Trustee Berman announced that the annual Relay for Life to raise money for the American Cancer Society will be held at Buffalo Grove High School on June 11-12,2005,and urged residents to form teams and join in this worthwhile and fun event that is organized and managed by students from Buffalo Grove and Stevenson High Schools. PARK DISTRICT SUMMER MUSICAL Trustee Berman noted that auditions are being held for the Buffalo Grove Park District's summer musical,42nd Street,on May 9 and 10,2005. The musical will be presented in July at Stevenson High School. MUNICIPAL ELECTION The Village Clerk reported that the municipal election will be held on Tuesday,April 5,2005,and that absentee ballots are available at this time. VOLUNTEER COMMISSION REPORTS Mr.Balling noted that the Annual Reports for all volunteer commissions,committees and boards have been prepared for submission to the President and Board of Trustees for their review and comment. if 11613 3/21/2005 Mr.Balling noted how much the Village appreciates the outstanding achievements of the nearly 150 volunteers who help make the Village operate efficiently. President Hartstein,on behalf of the Board and the community,thanked all of the volunteers for the many hours of service that they donate to the Village,and he encouraged any residents who are interested in serving to submit a Talent Bank application. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of February,2005;there were no questions on the report. PUBLIC HEARING—GLENBROOK PROPERTIES/FAIRVIEW ESTATES President Hartstein called the Public Hearing,which was published in the Daily Herald on March 5,2005,to order at 7:45 P.M. President Hartstein swore in John Green to give testimony. John Green,representing Glenbrook Properties,summarized the proposal before the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil;he referred to a Preliminary Site Plan during his presentation. Mr.Balling stated that the Annexation Agreement that has been drafted has been through first review with the petitioner. Final details are still being worked out,and there are three issues that Mr.Balling brought to the Board's attention. Lengthy discussion took place with regard to the issue of school bus access to the cul-de-sac. It was suggested that there be further comment from the school board,and also that there be a disclosure in the purchase contract stating that the school bus may not go directly to the home. Trustee Braiman stated that he is not at all happy with the proposed elevations,and he would not vote for them as presented. Trustee Trilling stated that he also is not happy with the elevations;he would like to see stone or brick on every home. Trustee Berman stated that he does not believe that opening up access to Schwaben on this street is a reasonable alternative. Mr. Green stated that there is a stipulation currently that states that one model could be built,and he pointed out that they would ask that they be allowed to build more than one model. President Hartstein asked if there were any further comments from other public bodies,the audience or the Board; there were none. Mr.Raysa noted that the Annexation Agreement before the Board for this Public Hearing is entitled Annexation Agreement-Fairview Estates/Glenbrook Properties East Side of Weiland Road, South of Pauline Avenue and that certain draft that is before the Board tonight is dated March 16,2005 on page one. Moved by Trilling,seconded by Glover,to continue this Public Hearing until the April 4,2005 Village Board Meeting. Upon voice vote,the motion was unanimously declared carried. At 8:14 P.M.,President Hartstein adjourned the Public Hearing until April 4,2005. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from members of the audience;there were no such requests. 11614 3/21/2005 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. There were no requests to remove any items from the Consent Agenda. However, it was pointed out that the weekday restriction was removed from the proposed ordinance regarding solicitation. Moved by Braiman,seconded by Glover,to approve the Consent Agenda as amended. ORDINANACE No.2005-15—Liquor License,Solara Motion to approve Ordinance No.2005-15,amending Chapter 5.20,Liquor Controld,Class A,Solara. ORDINANCE No.2005-16—Solicitation Motion to approve Ordinance No.2005-16,amending Section BG-11-1006,Soliciting,of Title 10 of the Village of Buffalo Grove Municipal Code. ORDINANCE No.2005-17—Arlington Toyota Motion to approve Ordinance No.2005-17,granting variations to Title 14,Section 14.20.030,pertaining to Business District;Section 14.20.070,pertaining to Ground Signs;and Section 14.20.130,pertaining to Directional Signs for Arlington Toyota,935 W.Dundee Road. RESOLUTION No.2005-5—Personnel Rules Motion to approve Resolution No.2005-5,adopting the amendments to the Personnel Rules. RESOLUTION NO.2005-6—Zoning Map Motion to approve Resolution No.2005-6,approving the annual revision of the Official Zillage Zoning Map. 2005 Bike Path&Parking Lot Improvement Program Motion to approve the authorization to bid the 2005 Bike Path&Parking Lot Improvement Program. 2005 SIDEWALK REMOVAL&REPLACEMENT PROGRAM Motion to approve the authorization to bid the 2005 Sidewalk Removal&Replacement Program. FY 04-05 Sanitary and Storm Sewer Televising Project Motion to approve the authorization to bid the FY 04-05 Sanitary and Storm Sewer Televising Project. BRENTWOOD STATION SUBDIVISION LOT 9 Motion to accept the Warranty Deed for Lot 9 in Brentwood Station Subdivision;conveyance of Stormwater Management Area to the Village by Brentwood Station LLC. PURCHASE OF 2006 FORD CROWN VICTORIA POLICE INTERCEPTORS Motion to purchase and waive bids for the purchase of seven model year 2006 Ford Crown Victoria Police Interceptors through the Illinois Department of Central Management Services Joint Purchasing Program(CMS Contract PSD 4010495) 11615 3/21/2005 PURCHASE OF BULD ROCK SALT Motion to authorize the purchse and waive bids for the joint purchase through the Illinois Department of Central management Services of buld rock salt: FY2005-06. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. CHEVY CHASE CROSSINGS John Helander,representing Caliber Homes and Mayfair Communities,the co joint ventures for redevelopment at the northwest corner of Milwaukee and Lake Cook Roads,noted the request of the developer for referral to the Plan Commission for development of the site. President Hartstein clarified that this is a pre-application conference,and Plan Commission referral is not anticipated. Gary Litvin of Caliber Homes reviewed the site and the surrounding area,referring to an aerial photo during his presentation. Neil Singer of Mayfair Communities made a presentation regarding the development itself,referring to a site plan during his presentation. Trustee Glover stated that this is a hard piece to develop,however,she believes the proposal is far too dense and putting undue burden on Linden,Prague and Chevy Chase Drive;she believes the developer needs to re-think the entire plan. Trustee Kahn agrees with Trustee Glover;he acknowledges that it is an odd parcel,but this plan is overly dense and is burdensome to the neighborhood that already exists. Trustee Trilling believes that this could be a good transition piece,however he believes that the density needs to be reduced;he does not see any creativity and it is not a good entrance to Buffalo Grove. Trustee Berman is not at all comfortable with the condition of the sale of the property;he does not believe that this does anything for the community;he agrees that it is a difficult parcel;he cannot imagine approving R-8 for this development and suggests that R-5 be explored;he does not believe that the site plan works. Trustee Braiman stated that this is not an appropriate use;he does not believe more multi-family is needed. Trustee Rubin definitely cannot live with this concept;he also believes this should be a single-family concept if residential use is approved for this property. President Hartstein stated that the developer has heard the comments of the Board and noted that they need to go back to the drawing board. U.S.CELLULAR ANTENNA Gail Maty,representing U.S.Cellular,referred to the lease proposal package that was submitted to the Village, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.. Trustee Kahn stated that this still needs to be reviewed,but the overall placement of the tower is more in keeping with the area. 11616 3/21/2005 Moved by Kahn,seconded by Rubin,to refer the U.S.Cellular antenna,Commonwealth Edison property,south side of Aptakisic Road,east of Buffalo Grove Road—Special Use in the R-1 District,to the Plan Commission for review. Ms. Maty reviewed the process that must be gone through with Commonwealth Edison. In answer to a question from Trustee Kahn,Ms.Maty stated that it is not possible to locate other providers on this tower,and she explained that this particular tower is specifically made to hold one carrier. Trustee Berman concurs that this proposal is better than random locations,however,he is troubled by the fact that they are seeking a significant variance on the setback and he asked the Plan Commission to look very carefully at whether the variation is justified and tenable under these circumstances. Trustee Braiman stated that he does not have a problem referring this proposal;he does not really have a problem with the setback variation but he agrees that the Plan Commission should carefully review the variation;he also would like the Plan Commission to look very carefully at the height of this tower. Ms.Maty explained why the 130' height is necessary. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. RESOLUTION#2005-7—FISCAL 2005-2006 BUDGET Mr.Balling reviewed the changes that have been made since the issues were raised at the March 7,2005 meeting. Trustee Braiman noted that he would like to comment to clarify his remarks made at the last meeting,which may have been misinterpreted. With regard to the issue of health care costs,he wished to reassure staff that he intended no immediate radical change in either pay or benefit structure that would lead to a significant detriment to the employees. Trustee Braiman and the Board have nothing but respect for all Village employees. They truly appreciate their efforts and recognize the fact that the Village is what it is today because of its employees. Trustee Braiman believes that the Board has shown how much the employees are appreciated through the manner in which they have been treated and compensated. Trustee Braiman stated that he merely wished to convince staff that the Board is serious in its desire to find reasonable solutions to this important problem that faces the elected officials and the residents. Trustee Berman thanked Trustee Braiman for his comments and wholeheartedly agrees with him. Staff has done a commendable job to bring the budget to its present point and to implement additional cost reductions and restructuring to ensure this budget is as lean as possible without sacrificing the quality of services that the community has come to expect and deserve. Trustee Berman reiterated that this budget again illustrates that the Village must continue to find new avenues to contain the costs that are driving the budgets in the Village,given the slow growth in general revenues. Trustee Berman then proceeded to present a case for the abolishment of the vehicle sticker program. Trustee Kahn stated that he believes that Trustee Berman's proposal makes sense and would support it. Trustee Braiman stated the current program is not efficient,and perhaps the time to end it has come,however,he would like to see what he cost would be to ensure a higher level of compliance. Trustee Rubin also agrees that abolishment of the vehicle sticker program is a good idea. President Hartstein commended staff for doing everything that they have done to hold the line on expenses, and noted that the Board applauds and recognized the hard work that is done throughout the year. 11617 3/21/2005 Moved by Berman,seconded by Kahn,to pass Resolution#2005-7,adopting the Fiscal 2005-2006 Budget for the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. Mr.Balling noted that he and the staff appreciate the support of the Board. ADJOURNMENT Moved by Kahn,seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:05 P.M. Jan Sirabian,Village Clerk APPROVED BY ME THIS r DAY OF ,2005 reir Village President