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2004-11-15 - Village Board Regular Meeting - Minutes 11576 11/15/04 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 15,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M.Those present stood and pledged allegiance to the Flag as presented by Boy Scout Troop 100. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn and Trilling. Trustee Johnson was absent Also present were:Ghida Neukirch,Assistant Village Manager;William Raysa,Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Greg Summers,Assistant Village Planner;and Joseph Tenerelli,Village Treasurer.. APPROVAL OF MINUTES • Moved by Braiman,seconded by Kahn,to approve the minutes of the November 1,2004 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 -Johnson Motion declared carried. WARRANT#1017 Mr.Tenerelli read Warrant#1017. Moved by Braiman,seconded by Glover,to approve Warrant#1017 in the amount of$2,256,001.11,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 -Johnson Motion declared carried. NORTHWEST MUNICIPAL CONFERENCE President Hartstein reported that,at the last meeting of the Northwest Municipal Conference,the Board reaffirmed its support for Route 53,as well as support for component parts of that extension. COMMUNITY THANKSGIVING SERVICE President Hartstein reminded everyone of the 136 interfaith Thanksgiving service to be held at 7:00 P.M. on Sunday, November 21, 2004 at St.Mary Church. This event is sponsored by the Interfaith Council,and everyone is encouraged to bring non-perishable food items to help stock area food pantries. BUFFALO GROVE THEATER The Buffalo Grove Theater is sponsoring a special event called Movie with the Mayor and the Board. The program will be held on Saturday,December 4,2004 at 10:00 A.M. Food items for the food pantries will be collected,as will toys for the Toys for Tots program. 11577 11/15/04 ARTS COMMISSION Trustee Berman announced that the deadline to sign up for the Sitting Pretty program is December 1,2004. The benches may be purchased by individuals or businesses,and may be painted by the owner or by professional artists. The benches will be on display during the summer of 2005,after which they may either be kept by the owner or donated to the Village for public display. Trustee Berman reported that another series of Limelight Cafe events is being coordinated by the Arts Commission, and he reviewed the dates and details of these programs. \./ TOYS FOR TOTS Trustee Kahn reviewed the details of the Toys for Tots program being held by the Buffalo Grove Police Department in conjunction with the United States Marine Corps,noting that toys must be dropped off by December 17,2004. BLOOD DRIVE Trustee Kahn noted that the next Blood Drive will be held on Saturday,December 4,2004 at Alcott School,and urged residents to donate blood at this time especially,since the supplies tend to diminish during the holidays. MANAGEMENT REPORT Mrs.Neukirch noted the submittal of the Management Report for the month of October,2004 and answered questions from the Board on same. FY2004-2005 BUDGET Mr.Anderson made a presentation summarizing the six-month budget performance for FY 2004-2005,details of which are contained in his memo to Mr.Balling of November 8,2004. THANKSGIVING TRAFFIC SAFETY Mrs.Neukirch introduced Deputy Chief Wagner,Officer Spolar and Officer Senese. Mrs.Neukirch noted that the Buffalo Grove Police Department has received an award as a first place winner in the Championship Class for the National Law Enforcement Challenge,competing against other municipalities that have more than 2,000 officers in their departments;she noted that this is a very prestigious award and reviewed the categories that are judged. Officer Spolar reviewed the criteria for the Thanksgiving edition of the Saved by the Belt awards,and thanked the Board and the Police Department for their support of traffic safety in the Village. Officer Spolar then presented the awards to residents who were involved in automobile accidents where they were saved from serious injury because they were wearing their seatbelts,and also to a resident saved from serious injury when wearing his bicycle helmet. Officer Spolar explained the coloring contest and presented savings bonds donated by First Midwest Bank to the winners of the contest. President Hartstein congratulated all of the winners,as well as the Police Department. QUESTIONS FROM THE AUDIENCE Craig Horwitz,representing the Tandem Challenge Group,made a presentation to the Board regarding the activities in which the group has been involved with regard to their opposition to the Timber Court Condominiums. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. 11578 11/15/04 Moved by Glover,seconded by Braiman,to approve the Consent Agenda. ORDINANCE No.2004-104—Sign Code variance Motion to approve Ordinance No.2004-104,granting a variance to the Sign Code,Section 14.20.010,pertaining to residential district,for Hidden Lake Village entrance signs. MCI METRO RIDER Motion to approve the recommendation of MCI Metro,ATS,LLC Permit Rider for construction of certain wireline telecommunications facilities in the ROW along Milwaukee Avenue. Upon roll call,Trustees votes as follows on the Consent Agenda. AYES: 5—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. RESOLUTION#2003-25—ALTERNATE POWER PRODUCTION Mr.Boysen reviewed the proposed resolution,details of which are contained in his memo to Mr.Balling of November 9,2004,as well as the Village Board Meeting Agenda Item Overview that he prepared. Mr.Raysa stated that there are some changes in the draft contract,and he received the revised agreement late today. The following sentence to be added is the main change to the agreement: As a unit of local government, customers shall pay invoices,give notice of billing disputes, and pay accrued interest on past-due amounts at the rate provided under and in accordance with the Illinois Local Government Prompt Payment Act. Mr.Raysa further explained why he wanted that sentence inserted into the agreement. The new agreement also bears a formation date of 6/9/04, but the new agreement bears a contract number ending with the last five digits of 23336. Mr.Raysa said that he is comfortable with the agreement with these changes. Dave Gebhardt,Constellation New Energy,reviewed the possibilities for savings that may be afforded to the Village. Trustee Braiman confirmed that the Village has a right to terminate for cause,but Constellation New Energy has the right to terminate for several reasons. Trustee Braiman would like the Village to have the right to terminate with notice,and he would also like to see the provision for a security deposit stricken. Trustee Braiman believes there are too many unanswered questions to act on this issue tonight. Mrs.Neukirch stated that staff has done extensive research with regard to both the short and long term options available to the Village,and they believe that the best option is an agreement to terminate in May,2005. Mr. Gebhardt stated that they do not have any objection to extending the contract when it expires in May,2005;and he will look into inserting language giving the Village the option to terminate with 30-60 days notice,as well as eliminating the security deposit. Mr.Brimm stated that the security deposit provision is comparable to what Commonwealth Edison requires in any accounts that the Village has directly with them. Moved by Berman,seconded by Kahn,to pass Resolution#2004-25,approving an alternate power production source for the Village of Buffalo Grove's Buffalo Grove Golf Course,Arboretum Golf Course,Buffalo Grove Train Station and Buffalo Grove's water and wastewater pumping facilities,subject to: • Final review of the agreement by the Village Attorney • Necessary adjustments of short term prices based on appropriate pricing • Confirmation by the Village Attorney that the term of the contract is through May,2005 and that appropriate language is included in the document to assure that fact 11579 11/15/04 • Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 -Johnson Motion declared carried. JACOBS HOMES Mrs.Neukirch briefly introduced the subject property. John Green,Groundwork,Ltd.,noted that there is a contract to purchase between Jacobs Homes and the seller of the property.Mr. Green then made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil;he referred to the Concept Site Plan during his presentation. Mr. Green then answered questions from the Board. Moved by Braiman,seconded by Glover,to refer the Jacobs Homes,proposed residential development at 16249- 16349 Aptakisic Road,west of the JCYS facility,subject to the filing of a duly signed petition,to the Plan Commission for review. Trustee Trilling believes that this project needs to have R-3 zoning,and he would not vote to refer. Trustee Braiman noted that,if the property is R-3,it will just increase the cost of the land and the homes,and he believes this decision should be left to the Plan Commission. Mr.Green stated that they are always concerned with the streetscape. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Glover,Berman,Kahn NAYS: 1 —Trilling ABSTAIN: 1 —Johnson Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:48 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 41231-DAY OF /0(.P/yif l,2004 Z7//7,434 /i 6 -- Village President