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2004-09-13 - Village Board Special Meeting - Minutes 11556 9/13/2004 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 13,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn. and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Philip Versten,Communications Director;Gregory Boysen, Director of Public Works;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the August 30,2004 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#1013 Mr.Tenerelli read Warrant#1013. Moved by Trilling,seconded by Glover,to approve Warrant#1013 in the amount of $1,745,758.37,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS President Hartstein noted that everyone owes a debt of gratitude to the Buffalo Grove Days Committee for another tremendous community festival over Labor Day Weekend. Trustee Glover presented a report on Buffalo Grove Days,and on behalf of the entire Village Board,also thanked the Committee for all of their hard work throughout the year in order to make this event so successful and such a wonderful event for our residents. Trustee Glover also thanked all of the many agencies and organizations,as well as the countless members of Village staff who worked so hard during the year and throughout the weekend. Trustee Berman,on behalf of the entire Village Board,thanked Trustee Glover for her efforts throughout the year as the Village Board liaison to the Buffalo Grove Days Committee. PROCLAMATION—FIRE PREVENTION WEEK President Hartstein read from a Proclamation declaring the week of October 3-9,2004 as Fire Prevention Week, and urged residents to participate in activities at home,work and school,and also to check the batteries in smoke detectors. 11557 9/13/2004 NORTHWEST COOK DIVERSITY WALK President Hartstein urged residents to participate in the Northwest Cook Diversity Walk,celebrating the diversity that exists in the communities in northwest suburbs. This year's Diversity Walk will take place on Sunday, September 19,2004 at 2:00 P.M.starting at the Arlington Heights Village Hall. TRANSPORTATION Trustee Berman reported on the road closings at the railroad track intersections in order to accommodate construction of the second track. Trustee Berman also noted that there will be public hearings in the area regarding the new proposal for the tollway system;written comments may be submitted. RESIDENTS WITH DISABILITIES The Commission for Residents with Disabilities asked that Trustee Johnson announce a Halloween Fun Fair to be held on October 23,2004 for children with disabilities;this event is sponsored by Wheeling Township. VOTER REGISTRATION The Village Clerk noted that residents must be registered to vote by October 5,2004 in order to be able to vote in the election to be held on November 2,2004. MANAGEMENT REPORT Mr.Balling noted submittal of the Management Report for the month of September,2004;there were no questions on same. MEETING SCHEDULE Mr.Balling noted that the meeting schedule for the month of September has been changed.The only meeting for September is tonight, September 13,2004. DRAINAGE Mr.Boysen presented a summary of the proposed privately funded storm sewer drainage improvement for Harvard Lane,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Balling asked if there was any objection from the Board to the direction being taken by the Village as outlined by Mr.Boysen;there was none. PUBLIC HEARING—ASAP SOFTWARE President Hartstein called the Public Hearing for ASAP Software to order at 8:05 P.M.,and swore in Dan Stevens and Fred Tonne to give testimony. Dan Stevens,Greengard Inc.,representing ASAP Software,made a presentation to the Board outlining the request of the developer,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Mr.Boysen stated that Mr.Kuenkler has reviewed this situation,and it is privately owned and maintained,and he does not foresee any problems. Mr. Boysen also said that the safety shelf is adequate. President Hartstein asked if there were any other comments or questions from any other public agencies,members of the audience or members of the Board;there were none. 11558 9/13/2004 At 8:08 P.M.,President Hartstein continued the Public Hearing until the ordinances are considered later on in the meeting. PUBLIC HEARING—ZONING ORDINANCE President Hartstein called the Public Hearing to order at 8:08 P.M. Mrs.Neukirch made a presentation summarizing staff recommendations concerning the review and approval process for parking lot maintenance,repairs and reconstruction,details of which may be found in the Village Board Meeting Agenda Item Overview that she prepared. President Hartstein asked if there were any other comments or questions from any other public agencies,members of the audience or members of the Board;there were none. At 8:12 P.M.,President Hartstein continued the Public Hearing until the October 4,2004 Village Board Meeting when the ordinances are to be considered. PUBLIC HEARING—DEERFIELD BAKERY President Hartstein called the continued Public Hearing to order at 8:12 P.M.;this Public Hearing is continued from the August 30,2004 Village Board Meeting. Mr.Balling presented a status report on the amendment of an Annexation Agreement for the Deerfield Bakery,201 Buffalo Grove Road,and asked that this item again be continued until the October 4,2004 Village Board Meeting. Moved by Berman, seconded by Trilling,to continue this Public Hearing until the October 4,2004 Village Board Meeting. Upon voice vote,the motion was unanimously declared carried. President Hartstein asked if there were any other comments or questions from any other public agencies,members of the audience or members of the Board;there were none. At 8:14 P.M.,President Hartstein continued the Public Hearing until the October 4,2004 Village Board Meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience; Rob Sherman brought several items to the Board's attention with regard to the Timber Court Condominium Development in the Village of Arlington Heights on Old Arlington Heights Road. Craig Horwitz,representing the Tandem Challenge Group, summarized their efforts to date, and thanked everyone on Village staff for the assistance that has been afforded them. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Trilling,seconded by Berman to approve the Consent Agenda. ORDINANCE No.2004-89—Title 14 Motion to approve Ordinance No.2004-89,granting a variation to Title 14,Section 14.20.030,pertaining to Business Districts;and Section 14.20.080,pertaining to Wall Signs,for the purpose of installing a wall sign that does not face the public right-of-way. 11559 9/13/2004 ORDINANCE No.2004-90—Disposal of Surplus Property Motion to approve Ordinance No. 2004-90,authorizing the disposal of surplus village personal property. ASAP Software—DIA&Final Plat Motion to approve the ASAP Software Development Improvement Agreement&Final Plat. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2004-91— GOLFVIEW TERRACE DETENTION BASIN Mr.Balling reviewed the scope of this project,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Jim Doherty,Registered Professional Engineer representing the developer, summarized the request of the developer. Lengthy discussion ensued,both by Board members and members of the audience,primarily as to how this happened to begin with,and how this proposal will not harm and could improve the stormwater management system in the region. Moved by Braiman,seconded by Johnson,to pass Ordinance#2004-91,approving a License Agreement for Golfview Terrace Detention Basin. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2004-92—ASAP SOFTWARE President Hartstein asked if there were any further comments or questions from any other public agencies,members of the audience or the Board;there were none. President Hartstein then adjourned the Public Hearing at 9:05 P.M. Moved by Kahn,seconded by Berman,to pass Ordinance#2004-92,approving variations of the Buffalo Grove Development Ordinance Standards pertaining to the Stormwater Detention Facility for ASAP Software Express,Inc. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2004-93—RACK'EM UP CHICAGO,INC. Moved by Berman,seconded by Johnson,to pass Ordinance#2004-93,amending Chapter 5.20,Liquor Controls, Class A,Rack 'Ern Up Chicago,Inc.;details of this proposal are contained in the Village Board Meeting Agenda Item Overview prepared by Jane Olson. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover, Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 11560 9/13/2004 JOY OF THE GAME Craig Katz, co-owner of Joy of the Game,reviewed their request,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch. Moved by Johnson,seconded by Kahn,to refer an Amendment to the Special Use in the Industrial District concerning Joy of the Game Baseball and Softball Academy, 1455 Busch Parkway,to the Plan Commission for review.Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. JACOBS HOMES John Green,Groundwork Ltd.,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Kahn,seconded by Braiman,to refer the proposed residential development by Jacobs Homes, 16808- 16878 Deerfield Parkway,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. FAIRVIEW ESTATES John Green, Groundwork,Ltd.made a presentation on the proposed development,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Kahn,seconded by Glover,to refer the proposed Fairview Estates by Glenbrook Properties,east side of Weiland Road south of Pauline Avenue—annexation for development of 26 single-family detached dwelling units. Trustee Johnson stated that he represents one of the petitioners on a totally unrelated matter,and he does not believe there will any conflict and he will participate in the discussion. Trustee Johnson asked if Mr.Buck is involved in this project and was told that he is not yet involved. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None RECUSED: 1 —Johnson Motion declared carried. EXECUTIVE MEETING Moved by Kahn,seconded by Johnson,to move to Executive Meeting for the purpose of discussing Possible or Probable Litigation and the Purchase or Lease of Real Estate. Upon roll call,Trustees voted as follows: AYES: 6-Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 9:29 P.M.until 10:25 P.M. 11561 9/13/2004 ADJOURNMENT Moved by Kahn, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:25 P.M. ATh ,Janet M. Sirabian,Village Clerk APPROVED BY ME THIS y DAY OF OGb [/)ice ,2004 144, Villagt President