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2004-08-16 - Village Board Regular Meeting - Minutes 11545 8/16/2004 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 16,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Johnson,Kahn and Trilling. Trustee Berman was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Director;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;and Fire Chief Sashko.. APPROVAL OF MINUTES Moved by Trilling, seconded by Glover,to approve the minutes of the August 2,2004 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 3—Braiman,Glover,Kahn NAYS: 0—None ABSTAIN: 2—Johnson,Trilling ABSENT: 1 —Berman Motion declared carried. Moved by Kahn,seconded by Braiman,to approve the minutes of the July 26,2004 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Johnson,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 —Glover ABSENT: 1—Berman Motion declared carried. WARRANT#1011 Mr.Anderson read Warrant#1011. Moved by Glover,seconded by Johnson,to approve Warrant#1011 in the amount of $2,034,971.82 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 -Berman Motion declared carried. PROCLAMATION—"SCHOOL'S OPEN SAFETY WEEK" President Hartstein read from a proclamation dedicating August 23-27,2004 as"School's Open Safety Week"in Buffalo Grove. Trustee Johnson noted that there have been numerous serious accidents during the past few weeks,and he urged residents to drive with extreme care in residential subdivisions. 11546 8/16/2004 BLOOD DRIVE Trustee Kahn announced that there will again be a Blood Drive at the Alcott Center in conjunction with Buffalo Grove Days,and he urged residents to donate blood on Saturday morning,September 4,2004. TANDEM DEVELOPMENT President Hartstein noted that Mr.Brimm is representing the Village of Buffalo Grove at the Arlington Heights Village Board Meeting tonight to reassert our position with regard to the density and impact that the Tandem Development in Arlington Heights along Old Arlington Heights Road will have on the Village of Buffalo Grove. VOTER REGISTRATION The Village Clerk reminded residents that the deadline to register to vote in the November 2,2004 election is Tuesday,October 5,2004. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for July,2004;there were no questions on this report. PUBLIC WORKS ACCREDITATION Mr.Boysen introduced Brigitte Mayerhofer,President of the Chicago Metro Chapter of the American Public Works Association. Ms.Mayerhofer recognized the Buffalo Grove Public Works Department for completing the AWPA Accreditation process. This award has been given to only three communities in the State of Illinois,and to only sixteen communities nationwide. This accomplishment shows that professionalism in the department is valued,and she reviewed several benefits that come with this award,after which she presented plaques to both the Department and the Village. Mr.Boysen introduced members of the Public Works Department as they were congratulated by the audience and the Board. President Hartstein thanked the members of the Department and noted how proud they have made the Department and the community. PUBLIC HEARING—ZONING ORDINANCE President Hartstein called the Public Hearing to order at 7:48 P.M. Mrs.Neukirch made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview dated August 16,2004 that she prepared. Mrs.Neukirch then answered questions from the Board. Mr.Raysa noted for the record that the ordinance to be presented to the Village Board tonight is entitled an Ordinance Amending the Comprehensive Zoning Ordinance, Chapter 17 of the Municipal Code of the Village of Buffalo Grove, Illinois(concerning drive-through facilities in Business and Office&Research Districts). There is a memorandum from the Village Planner making certain changes to the definition of the drive-through service facility in Section 17.12.197,which is also part of and subject to the Public Hearing tonight. President Hartstein asked if there were further comments from any other public bodies,members of the audience or the Board;there were none. At this point,President Hartstein adjourned the Public Hearing until the ordinances are voted on later on in this meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. �� II ill II I �I i - - - 11547 8/16/2004 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Trilling,seconded by Johnson to approve the Consent Agenda. ORDINANCE No.2004-78—Title 10 Motion to approve Ordinance No.2004-78,an ordinance amending Title 10 of the Village of Buffalo Grove Municipal Code(No stopping,standing,or parking a vehicle on Lexington Drive at LeParc Circle) ORDINANCE No,2004-79,Amending Chapter 10.20 and Chapter 2.62 Motion to approve Ordinance No.2004-79,an ordinance amending Chapter 10.20,Vehicle Seiure and Impoundment and Chapter 2.62,Administrative Hearing System of the Village of Buffalo Grove Municipal Code. PARKWAY REPLACEMENT TREES—Authorize purchase Motion to approve the authorization to purchase parkway replacement trees—Calendar 2004 Option. CONTRACT CUSTODIAL SERVICES—Authorization to execute Service Agreement Motion to approve the authorization to execute Service Agreement for Contract Custodial Services. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Berman Motion declared carried. S.W.A.N.C.C.AGREEMENT Moved by Trilling,seconded by Johnson,to pass Resolution#2004-20,approving an Agreement between the Village of Buffalo Grove and the Solid Waste Agency of Northern Cook County(S.W.A.N.C.C.)to create a Commercial Waste Franchise. Mr.Raysa stated that he has had a discussion with the S.W.A.N.C.C. attorney,and has been assured that he will be receiving a memo answering several questions that he has posed. Therefore,Mr.Raysa asked that this matter be deferred until he has had a chance to review this memo. Moved by Glover,seconded by Johnson,to defer action on this item until Mr.Raysa has had a chance to review further information. Upon voice vote,the motion was unanimously declared carried. ORDINANCE#2004-80—ZONING ORDINANCE Moved by Trilling,seconded by Glover,to pass Ordinance#2004-80,amending the Comprehensive Zoning Ordinance,Chapter 17 of the Municipal Code of the Village of Buffalo Grove,Illinois(concerning drive-through facilities in Business and Office&Research Districts). President Hartstein asked if there were further comments from any other public bodies,members of the audience or the Board;there were none. Mr.Raysa noted that the changes made in Mr.Pfeil's memo of August 16,2004 will be incorporated in the ordinance. President Hartstein adjourned the Public Hearing at 8:05 P.M. 11548 8/16/2004 There was some discussion with regard to whether or not the criteria for a special use are sufficient. Mr.Raysa stated that he will look into this further and bring something back to the Board. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 -Berman Motion declared carried. BANK OF AMERICA Moved by Johnson,seconded by Kahn,to approve the Bank of America Development Improvement Agreement dated 8/16/04 as contained in Board packets,subject to the conditions outlined in the Village Board Meeting Agenda Item prepared by Mr.Kuenkler. Mr.Balling briefly reviewed the required conditions. Trustee Braiman recused himself from this discussion so as to eliminate the appearance of any conflict of interest, due to the fact that he shares office space with the attorney for Bank of America. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Glover,Johnson,Kahn,Trilling NAYS: 0—None RECUSED: 1 -Braiman ABSENT: 1 -Berman Motion declared carried. EXECUTIVE MEETING Moved by Kahn,seconded by Glover,to move to Executive Meeting for the purpose of discussing Approval of Closed Meeting Minutes,Possible or Probable Litigation,Collective Bargaining and the Purchase or Lease of Real Estate. Upon roll call,Trustees voted as follows: AYES: 5-Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. The Board moved to Executive Meeting from 8:16 P.M.until 9:00 P.M. ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:00 P.M. ISA-6v . ux anet M. Sirabian,Village Clerk APPROVED BY ME THIS3O DAY OF Ctilt ,2004 Village resident