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2004-07-26 - Village Board Special Meeting - Minutes 11533 7/26/2004 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY JULY 26,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:33 p.m. Those present stood and pledged allegiance to the flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Johnson,Kahn and Trilling. Trustee Glover was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson, Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner; Greg Summers,Assistant Village Planner;Ed Schar,Building Commissioner;Police Chief Steve Balinski; Fire Chief,Tim Sashko;Deputy Fire Chief Dan Pearson;Carman Molinaro,Director of Golf Operations; and Joseph Tenerelli,Village Treasurer. WARRANT#1009 Mr.Tenerelli read Warrant#1009. Moved by Braiman,seconded by Berman,to approve Warrant#1009 in the amount of$2,245,962.06,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5 -Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried. APPROVAL OF MINUTES Moved by Kahn,seconded by Johnson,to approve the minutes of the July 12,2004 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 4-Braiman,Johnson,Kahn,Trilling NAYS: 0-None ABSTAIN: 1 -Berman ABSENT: 1 -Glover Motion declared carried. TRUSTEE'S REPORTS Trustee Berman announced new programs that are sponsored by the Arts Commission. • Sitting Pretty-A Celebration of the Arts, features benches that can be purchased and painted. • Saturday in the Park with... Art,a portraiture sketching program held at the Rotary Green on Sunday,August 8,2004 • Limelight Cafe on Wednesday,August 11,2004 for teen bands,artists,comedians etc.at Willowstream Park Trustee Berman also announced that Deerfield Parkway at the Wisconsin Central railroad crossing will be closed from August 3-17,2004,allowing for the construction of the second track. 11534 7/26/2004 President Hartstein welcomed the BG Singers,and on behalf of the Community,thanked them for the fine entertainment they provide for the community 3`d ANNUAL ART FAIR President Hartstein also noted the third annual Art Festival held July 17th and 186,and applauded the Arts Commission and all the volunteers who helped to make it a special community event. As part of the art purchase program,a new piece of art was commissioned by the village. It is a piece of artwork etched in stone to be displayed behind the dais. VILLAGE MANAGER'S REPORT Mr.Balling noted the submittal of the Management Report for the month of June,2004;there were no questions regarding the report. 2214 MIRIMAR FIRE President Hartstein recognized the citizens who assisted with the evacuation of residents from a single family structure fire at 2214 Mirimar on Thursday,June 24,2004.Fire Chief Sashko introduced each individual. Commendations were presented to the following neighbors who assisted the family out of danger: David Golders,Greg Niestat,Kim Niestat,Steve Rosenthal,Val Lovsky. BG SINGERS PRESENTATION Jorie Ouimet from the American Heart American Stroke Association thanked the BG Singers for raising money to purchase an Automatic External Defibrillator. Linda Rosen,representing the BG Singers, presented a check to the Buffalo Grove Police Department for the purchase. They then performed the song "You Can't Stop the Beat",which they sang to raise the funds for the AED. PUBLIC HEARING President Hartstein opened the Insignia Homes Public Hearing at 7:59 p.m. The Hearing was continued from the June 21,2004 meeting. This Public Hearing is to consider an annexation agreement for the property on the east side of Prairie Road across from Chestnut Terrace. Mr.Balling stated that the petitioner completed the Plan Commission review and Public Hearing and received a favorable recommendation;the plan has been reduced in density significantly. All ordinances will be ready for passage at the August 2,2004 meeting. School Districts 102 and 103 have both agreed on the re-aligning of the school district boundaries. Trustee Johnson clarified from John Green that the roadway is configured to eliminate cut-through traffic. Moved by Braiman,seconded by Kahn to continue the Public Hearing. Upon voice vote the Public Hearing was closed at 8:02 p.m. and continued to the August 2,2004 Village board meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience. Craig Horowitz,883 Stonebridge,represented the Mill Creek residents. The residents are not opposed to the Arlington Heights project,but to the density of the project,and asked for the Village's assistance. President Hartstein stated that getting involved in decision making of neighboring communities after the decision has been made is not customary. 11535 7/26/2004 Trustees asked staff to give the Board options and a cost analysis of what can be done to assist the residents. They also asked the Village Attorney if we have any standing to participate legally against a developer in another community,if there is legitimate basis for a challenge and,if so what is the scope of that authority. President Hartstein emphasized that the village concern is for the density of the project,not the affordable housing issue. Mr.Balling stated that the report would be ready for the August 16 Board meeting. Residents' concerns include the need of a portion of a parcel that is in Buffalo Grove to expand Boeger Road;the dangerous gridlock of Arlington Heights Road already;toxic waste may have been stored on a parcel of that land;request for assistance to verify the accuracy of traffic studies and student counts. CONSENT AGENDA President Hartenstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Deputy Village Clerk then read a brief synopsis of the items on the Consent Agenda. Trustee Trilling requested that Item XI.,A.be removed. Moved by Johnson,seconded by Trilling,to approve the Consent Agenda. • RESOLUTION No.2004-18—Bike Path Agreement Motion to approve Resolution No.2004-18,Approving an Intergovernmental Agreement with Cook County related to ROW acquisition for a section of Bike Path related to the Lake Cook Road overpass improvement at the Wisconsin Central Railroad. Upon roll Call Trustees voted as follows on the Consent Agenda: AYES: 5 - Braiman,Berman,Johnson,Kahn,Trilling • NAYS: 0—None ABSENT: 1 —Glover • Motion declared carried. • ORDINANCE No.2004-70—Property West of ASAP Software Moved by Braiman,seconded by Berman to approve Ordinance No.2004-70,annexing the property west of ASAP Software,850 Asbury Drive,in accordance with the draft document dated 5/12/2004. Trustee Trilling made the Board aware that his firm does business with Laidlaw,but he will be impartial and vote on the matter. Upon roll call,Trustees voted as follows: AYES: 5 -Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. II 11536 7/26/2004 ORDINANCE No.2004-71 -Property West of ASAP Software-Zoning Moved by Braiman,seconded by Johnson to approve Ordinance No.2004-71,zoning the property west of ASAP Software, 850 Asbury Drive,in the Industrial District in accordance with the draft document dated 5/12/2004. Upon roll call,Trustees voted as follows: AYES: 5 - Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. �•/ President Hartstein noted that Fred Tonne and Bruce Huvard were in attendance and welcomed them to the Village. PERMIT FEES Moved by Trilling seconded by Kahn to approve Ordinance No. 2004-72 Amending Title 15 of the Village of Buffalo Grove Municipal Code pertaining to Permit Fees. Assistant Village Manager Neukirch presented information on the proposed ordinance,details of which can be found in Mr. Schar's memo to her dated July 19,2004. Trustees Berman and Braiman asked that this ordinance be presented to the Finance Committee prior to further consideration. Mr. Balling suggested that the licensing and fee study be presented at the August Finance Committee meeting. The motion was amended to include all fee increases after review by the Finance Committee. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried. ALARM FEES Moved by Braiman,seconded by Berman,to defer passage of amending the Alarm Systems ordinance until all potential fee increases can be brought to the Board at one time. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried. CULVER'S DRIVE-THROUGH SERVICE FACILITY Mr.Balling noted that this topic had been discussed at the July 12,2004 Board meeting with the recommendation that Staff notify residents adjacent to Culver's of their desire to extend their hours at the drive-through to serve desserts until midnight on Friday and Saturday nights from May 1 —October 1. He suggested testing the plan for a limited amount of time. 11537 7/26/2004 Trustee Braiman suggested using the rest of this summer as a test year and if there is no negative impact,it could be extended. Trustee Berman stated that the existing PUD does not restrict hours of operation. The zoning district where Culver's lies would permit them to operate the drive through for the hours they are requesting. Diane Wallace,351 Town Place Circle,presented her concerns from living next to Culver's which include loitering of employees and customers,hours of delivery and refuse service,and the exhaust hood noise. She requested that there be quiet hours from 10 p.m.to 7 p.m. Trustee Johnson suggested letting Mr.Weasler run his business within reason as a good business man and not interfere. Discussion followed concerning the Village's policy of not setting hours for business establishments. Mr. Balling suggested allowing the extension of hours for this year,evaluate the impact,and handle the extension of hours administratively. Trustee Kahn requested that Staff monitor the concerns of residents living near-by to be sure they are resolved. Trustee Berman asked Mr.Weasler to be pro-active and resolve the issues of loitering and the noise of the exhaust hood. Trustee Johnson suggested directing staff to bring back a report on the extension of hours at the November 1 Board meeting. ORDINANCE No.2004-72-Amending Title 10,Pauline Avenue Trustee Trilling requested clarification on the street numbering that is included in the ordinance. Moved by Trilling,seconded by Johnson,to approve Ordinance No. 2004-72,amending Title 10 of the Village of Buffalo Grove Municipal Code including the specific addresses on Pauline Avenue. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried. PURCHASE OF EQUIPMENT—PUBLIC WORKS Mr.Brimm addressed the Board concerning the purchase of used equipment to replace the 1987 bucket lift truck as had been authorized by the Finance Committee. Based on a thorough review of used equipment available, Staff recommendation was to purchase new equipment Moved by Braiman,seconded by Johnson to authorize the purchase of equipment for the Public Works Department(Forestry Division)and to further waive bidding—aerial bucket truck. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried. 11538 7/26/2004 MAJOR CRASH ASSISTANCE TEAM Moved by Johnson,seconded by Berman to approve the intergovernmental agreement among the member agencies of the Major Crash Assistance Team(MCAT). Chief Balinski described the function of the Team which will be pulled from 10-15 accident investigators from one of the four regions in Lake County. This will reduce the time needed to set up to investigate a fatality. Only on duty officers will be used. At this time this concept is not in use in Cook County,but if there is an accident in Cook County Buffalo Grove,the team will respond. Moved by Johnson,seconded by Berman to approve the intergovernmental agreement. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried SIX MONTH FINANCIALREPORT Mr.Anderson presented the six month fmancial report as of June 30,2004,on both the Arboretum Golf Course and the Buffalo Grove Golf Club,details of which are contained in his memo to Mr.Balling of July 19,2004. Mr.Molinaro presented a brief overview of contributing factors leading to the current shortfall. He then answered questions from the Board. Trustee Johnson asked for a specific analysis of the effectiveness of the marketing campaign. With no further questions,the report was accepted by the Village Board. PURCHASE OF GOLF EQUIPMENT—Authorization to Waive Bid Moved by Trilling,seconded by Braiman to approve the authorization to purchase equipment for the Buffalo Grove Golf Club and Arboretum Golf Course and to waive bidding in order to purchase identified equipment through General Services Administration contracting. In answer to a question from Trustee Braiman,Mr.Molinaro responded that there were two pieces of equipment that will be deferred to next year. The other pieces are important to the upkeep of the golf course. Mr.Brimm noted that the profits from of the equipment to be replaced will go into the fund for future purchases. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0-None ABSENT: 1 -Glover Motion declared carried. 11539 7/26/2004 ADJOURNMENT Moved by Johnson,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:55 p.m. IALL ane Olson,Deputy Village Clerk APPROVED BY ME THIS 022-11 DAY OFOUS,(/;t—,2004 --7et.e"// % - � Village President `� �/ �I