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2006-06-05 - Village Board Regular Meeting - Minutes 11754 06/05/06 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 5,2006 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling and Rubin. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources;Ed Schar, 1 Building Commissioner;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Rick Kuhl, Superintendent of Public Works; Rick Reed,Golf Course Superintendent;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Kahn,seconded by Trilling,to approve the minutes of the May 15,2006 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 0—None ABSTAIN: 2—Glover,Rubin Motion declared carried. WARRANT#1050 Mr.Tenerelli read Warrant#1050. Moved by Glover,seconded by Kahn,to approve Warrant#1050 in the amount of$3,052,704.08,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. COMMISSION APPOINTMENTS President Hartstein appointed the following residents to the 50th Anniversary Committee: Julien Bloom,Lou Ellison,Joanne Johnson,Arlene Kozemzak,Betty Lou Manso,Bruce Peters,Jennie Spallone,Beverly Sussman and Paulette Greenberg. Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed Tim Erwin to the Buffalo Grove Days Committee. Moved by Glover,seconded by Braiman,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. 11755 06/05/06 TRUSTEE LIAISON APPOINTMENTS President Hartstein made the following Trustee Liaison/Portfolio assignments for the 2006-2007 year: Jeff Braiman Liaison: Arts Commission,Board of Health,Plan Commission Portfolio: Legislative,Public Works(other than utilities) DeAnn Glover Liaison: Buffalo Grove Days,Zoning Board of Appeals,Cable TV,Library Portfolio: Economic Development Jeff Berman Liaison: Zoning Board of Appeals,Board of Health Portfolio: Transportation,Legal Bruce Kahn Liaison: Plan Commission,Blood Donor Commission Portfolio: Cultural Arts,Golf Operations Steve Trilling Liaison: Disabilities,Finance,Cable TV,Zoning Board of Appeals Portfolio: Personnel,Public Works(utilities/engineering) Brian Rubin Liaison: Plan Commission,Disabilities,Blood Donor Commission,Parks Portfolio: Public Safety—Police/Fire/EMA VILLAGE PRESIDENT REPORT President Hartstein noted that upcoming segments of People,Places&Issues will feature the Relay for Life,and the Buffalo Grove Invitational Art Festival,as well as interviews with the Village Manager and several department heads. IE Trustee Braiman asked that staff and the Village President identify the content and times of the People, Places& Issues programs that are aired on Channel 6. President Hartstein reminded residents of the July 46 concert by the Buffalo Grove Symphonic Band at the Rotary Village Green. Winners of the July 4th essay contest will be announced at this time. Following the concert,there will be a spectacular fireworks display sponsored by Hamilton Partners. TRUSTEE REPORTS Trustee Berman announced that the annual Relay for Life to raise money for the American Cancer Society will be held at Stevenson High School beginning at 6:00 P.M.on June 16,2006,and urged residents to form teams and join in this worthwhile and fun event that is unique to our community because it is organized and managed by students from Buffalo Grove and Stevenson High Schools. Trustee Trilling reported on the re-designed Village website—vbg.org-which debuted in January,noting that the website is averaging over 30,000 hits per month;he urged residents to take advantage of all that the website has to offer in terms of information. 11756 06/05/06 Trustee Kahn reported that there will be a Blood Drive on June 10,2006 at the Alcott Center,and urged all residents who are eligible to take advantage of this opportunity. President Hartstein noted several household chemical waste recycling events to be held in the next few weeks,and urged residents to check the swancc.org website for dates and times. VILLAGE MANAGER REPORT Mr.Brimm reviewed notice received from Comcast with regard to pricing changes for some of their services; it was noted that these pricing changes are not under the control of the Village. Mr.Brimm noted that proposed amendments to the Village Personnel Manual have been distributed for review. Staff has been working on this project for some time,and it is now ready for review by the Board. Mr.Brimm reported on the status of the Quiet Zone along the Canadian National Railway. Trustee Berman commended Mr.Brimm for the outstanding work that he has done in working toward this outcome,which was done far more efficiently and inexpensively than could have been done by individual communities. PUBLIC HEARING—WARD PROPERTY At 7:52 P.M.,President Hartstein opened the Public Hearing,continued from May 15,2006,regarding an Annexation Agreement for the Ward property at 23173 N.Prairie Road and 16468 W. Brockman Avenue. Mr.Brimm introduced this issue. Mrs.Neukirch made a brief presentation,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil,noting that this is a draft Annexation Agreement being presented for consideration. President Hartstein asked if there were any other public bodies, members of the audience or members of the Board wishing to testify;there were none. Mr.Raysa noted that the document under consideration tonight is entitled Annexation Agreement, Herbert Ward Property, 23173 North Prairie Road& 16468 W. Brockman Avenue,and is dated 5/26/2006 in the upper left-hand corner. Also presented to the Board by Mrs.Neukirch is the draft reflecting the covered changes and dated 6/5/06 in the upper left-hand corner. At 7:56 P.M.,President Hartstein continued the Public Hearing until this item is considered later on in this meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman,seconded by Kahn,to approve the Consent Agenda. 11757 06/05/06 ORDINANCE#2006-28—FABISH DRIVE PARKING Motion to approve Ordinance#2006-28,amending Title 10 of the Village of Buffalo Grove Municipal Code(No Parking on the north side of Fabish Drive between Hobson Drive and Hidden Lake Drive). ORDINANCE#2006-29—ZONING ORDINANCE Motion to approve Ordinance#2006-29,approving a Text Amendment to Section 171.52.080 of the Village of Buffalo Grove Zoning Ordinance,pertaining to time limitations of variations,to allow the Zoning Administrator to extend the time limit of variations due to circumstances beyond the control of the owner. ORDINANCE#2006-30—DISPOSAL OF SUPLUS PROPERTY Motion to approve Ordinance#2006-30,authorizing the disposal of surplus Village personal property RESOLUTION#2006-21—LAKE COUNTY PLAN Motion to approve Resolution#2006-21,adopting the Lake County Multi-Jurisdiction All Natural Hazards Mitigation Plan. ESTATES AT HIDDEN LAKE Motion to approve additional easement for Estates at Hidden Lakes. VERNON TOWNSHIP UTILITY PROJECT Motion to accept Vernon Township Utility Project Grant of Watermain Easement. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2006-31 -WARD PROPERTY ANNEXATION AGREEMENT President Hartstein asked if there was any further comment from the Board or any members of the audience;there was none. President Hartstein adjourned the Public Hearing at 8:01 P.M. Moved by Berman,seconded by Glover,to pass Ordinance#2006-31, approving an Annexation Agreement for the Ward Property,23173 N.Prairie Avenue and 16468 W.Brockman Avenue, in accordance with exhibits submitted, in particular the 6/5/06 revised version of the Annexation Agreement as noted by the Village Attorney.Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 11758 06/05/06 ORDINANCE#2006-32 -WARD PROPERTY ANNEXATION Moved by Berman,seconded by Glover,to pass Ordinance#2006-32,annexing the Ward Property,23173 N.Prairie Road and 16468 W.Brockman Avenue. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2006-33 -WARD PROPERTY ZONING Moved by Berman,seconded by Glover,to pass Ordinance#2006-33,approving zoning in the Residential Estate District for the Ward Property,23173 N.Prairie Road and 16468 W.Brockman Avenue,in accordance with the ordinance attached to the packet dated 5/31/06. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2006-34 -619 COBBLESTONE Mr.Brimm briefly introduced and presented a background on this issue,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Braiman,seconded by Kahn,to pass Ordinance#2006-34,approving a special use for a child day care home at 619 Cobblestone Lane zoned in the R-6A District. In answer to a question from Trustee Braiman,Mr.Raysa stated that the special use may be revoked if there is not compliance with the special conditions. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2006-35-AGREEMENT Moved by Berman,seconded by Kahn,to pass Ordinance#2006-35,approving an agreement between the Village of Buffalo Grove,the Village of Wheeling,LaSalle Bank,N.A.Trust No. 121736-05,and MidAm LCW,LLC, in accordance with materials distributed to the Board. Mr.Brimm presented a brief summary of this issue,details of which are contained in the Village Board Meeting Agenda item Overview that he prepared. Mr.Brimm then answered questions from Trustees,confirming that by controlling this parcel,the Buffalo Grove staff is able to work with the Wheeling staff to provide input so that this property is built as represented in the plans. 11759 06/05/06 Trustee Trilling noted that his company does business with MidAm LCW,LLC,therefore,he will recuse himself from this discussion and vote. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Rubin NAYS: 0—None RECUSED: 1 -Trilling Motion declared carried. 1933 BEVERLY LANE Mr.Brimm summarized this issue,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Schar. President Hartstein swore in Martin and Sindy Marks to give testimony. Mr.Marks thanked the Board for taking the time to hear their appeal,and explained the reason for their fence request. ZBA Commissioner Andy Stein then presented the deliberations that took place at the ZBA meeting. Lengthy discussion ensued with regard to possible solutions that would be agreeable to both parties. Mr.and Mrs.Marks were asked if they would be interested in withdrawing the appeal,and be agreeable to a compromise that would allow for the 5' fence north from where the east lot line meets the 30' building line,and from there south along the east boundary line,there would be a graduation from 5' down to a continuous 3' fence within 1' of the sidewalk along the perimeter and north to the southwest corner of the lot. Mr. and Mrs.Marks stated that they would be agreeable to this configuration. President Hartstein stated that the petitioners will withdraw their requested appeal,and are requesting the modification as stated by the Village Attorney. Mr.Brimm stated that the fence will still be behind the bushes. Moved by Braiman, seconded by Glover,to allow the fence configuration as outlined by Mr.Raysa. Upon roll call, Trustees voted as follows: AYES: 6—Braiman,Glover,Berman, Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 562 CHATHAM CIRCLE Mr.Brimm presented a brief summary of this request,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Schar. President Hartstein swore in Svetlana Polyatskaya to give testimony. Mrs. Polyatskaya then proceeded to explain why she believes they need the 6' fence. 11760 06/05/06 ZBA Commissioner Andy Stein the presented the deliberations that took place at the ZBA meeting. After further discussion, it was moved by Kahn and seconded by Trilling to approve the appeal of the Zoning Board of Appeals decision for variance of Fence Code, Section 15.20.040. Upon roll call,Trustees voted as follows: AYES: 0—None NAYS: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin Motion defeated. It was requested that staff look into the evaluation process so that compliance is ensured and that residents do not proceed to build in violation of a permit. EQUIPMENT PURCHASE-GOLF Moved by Braiman,seconded by Berman,to authorize purchase of equipment for the Buffalo Grove and Arboretum Golf Course,and further to waive bidding in order to purchase identified equipment through General Services Administration(GSA)Contracting, in accordance with the memo from Carmen Molinaro to William Brimm dated May 26,2006. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. Trustee Braiman thanked Mr.Brimm and Mr.Molinaro for the substantial cost savings,and also for thoroughly explaining the reason for the bid waiver in the memo. EQUIPMENT PURCHASE-TRUCKS Moved by Braiman,seconded by Kahn,to authorize purchase and waive bids for the purchase of three International Model 7400 4x2 160"W/B 85"CA Chassis trucks through the Illinois Department of Central Management Services Joint Purchasing Program(CMS Contract PSD 4013470)in accordance with the terms noted in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Trilling,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:16 P.M. J'arry M. Sirabian,Village Clerk APPROVED BY ME THIS, ` DAY OF ( j Li ,2006 Village President