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2006-04-03 - Village Board Regular Meeting - Minutes 11733 04/03/2006 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 3,2006 CALL TO ORDER The Village Clerk called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: Trustees Braiman,Glover,Berman,Trilling and Rubin. President Hartstein and Trustee Kahn were absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Gregory Boysen,Director of Public Works;Rick Kuhl, Superintendent of Public Works Operations; Robert Pfeil,Village Planner;Fire Chief Sashko;Police Chief Balinski; and Commander Husak. TEMPORARY CHAIRMAN Moved by Glover, seconded by Berman,to appoint Trustee Braiman as Temporary Chairman for tonight's meeting. Upon roll call,Trustees voted as follows: AYES: 4—Glover,Berman,Trilling,Rubin NAYS: 0—None ABSTAIN: 1 —Braiman ABSENT: 1 —Kahn Motion declared carried. APPROVAL OF MINUTES Moved by Berman, seconded by Trilling,to approve the minutes of the March 20,2006 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,Rubin NAYS: 0—None ABSTAIN: 1 —Glover ABSENT: 1 —Kahn Motion declared carried. WARRANT#1046 Mr.Anderson read Warrant#1046. Moved by Glover,seconded by Berman,to approve Warrant#1046 in the amount of$1,508,418.22, authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. BG SINGERS Temporary Chairman Braiman noted that President Hartstein is absent tonight because he is rehearsing with the BG Singers for their upcoming show this weekend,and he urged everyone to get tickets to see this terrific show. 11734 04/03/2006 PROCLAMATION Temporary Chairman Braiman read a Proclamation declaring Friday,April 28,2006 as Arbor Day in the Village of Buffalo Grove and urged all citizens and civic organizations to support efforts to protect our trees and woodlands. Superintendent Kuhl reviewed the criteria that must be met in order to be eligible for the Tree City U.S.A. award. For the 18th consecutive year,the Village has been a recipient of this award, and Mr.Kuhl presented the award to the Board,and thanked them for their continued support for the forestry program. TRUSTEE REPORTS Trustee Rubin reminded everyone on behalf of the Fire Department to change the batteries in their Smoke Detectors. Trustee Rubin congratulated Deputy Fire Chief Dan Pearson,who was selected by the Illinois Community College Trustees Association for the 2006 Pacesetter Award. This award is given in recognition of outstanding success and distinction in one's professional field,humanitarian service,and support of education at community colleges. Trustee Rubin noted special recognition for Fire Chief Tim Sashko as he was named Fire Chief of the Year by the Illinois Fire Chief's Association. This prestigious award recognizes an individual's fire service accomplishments, including public education and life safety advancement,innovative and entrepreneurial efforts and accomplishments,education and scholastic achievements,significant public services performance,and contributions to the Illinois fire service. In past years,there have been multiple recipients of this award,but in light of Chief Sashko's accomplishments,he is the only recipient of the award for 2006. Both Deputy Chief Pearson and Chief Sashko were congratulated by the audience and the Board. In answer to a question from Trustee Berman,Mr.Brimm presented an update on the status of the Quiet Zone efforts. Trustee Berman thanked and congratulated Mr.Brimm for all of his hard work,not only on behalf of the Village of Buffalo Grove,but on behalf of the entire corridor. Mr. Brimm also presented an update on the proposed Route 22 closure at the railroad tracks. Temporary Chairman Braiman reported on the latest meeting of the committee to investigate a Smoking Ban. Temporary Chairman Braiman thanked staff for the Facilities Tour held on Saturday morning, noting that it was very beneficial VILLAGE MANAGER'S REPORT Mr.Balling noted that the APWA Lake Branch recognized the Village of Buffalo Grove for a 2006 Public Works Project of the Year for the Indian Creek Erosion Control and Flood Conveyance Improvements. Cindy Flower,APWA Lake Branch President,briefly described the project and the award,and then presented the award to Mr.Boysen and Mr.Kuhl. Mr. Balling thanked Mr.Boysen and Mr.Kuhl for their efforts in taking on this complicated project. 2006 STREET MAINTENANCE PROGRAM Mr.Balling reported that the public information meeting for the 2006 Street Maintenance Program will take place on Monday,April 10,2006 at 7:00 P.M.in the Council Chambers. 2006 FINE ART FESTIVAL Mrs.Neukirch made a presentation regarding the 2006 Buffalo Grove Invitational Fine Art Festival, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. 11735 04/03/2006 Andy Stein,representing the Allstate Foundation,presented a contribution of$500 to the Village as sponsorship of this year's Art Festival. LaSalle Bank has also committed to a$500 sponsorship of the Art Festival. PUBLIC HEARING—FY 2006-2007 APPROPRIATION ORDINANCE Temporary Chairman Braiman called the Public Hearing to order at 8:06 P.M.The Public Hearing on the FY 2006- 2007 Appropriation Ordinance was published in the Daily Herald on March 22,2006. Mr.Anderson was then sworn in to give testimony. Mr.Anderson made a presentation regarding the FY 2006-2007 Appropriation Ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Trustee Berman noted that,although the Appropriation Ordinance exceeds the budget,this excess is almost exclusively for contingencies and unexpected items, and will not be spent unless absolutely necessary and without notification and approval from the Board. Temporary Chairman Braiman asked if there were any questions from any other public bodies,members of the audience or the Board;there were none. At 8:11 P.M.,Temporary Chairman Braiman continued the Public Hearing until the agenda item later on in the meeting. QUESTIONS FROM THE AUDIENCE Temporary Chairman Braiman asked if there were any questions from the audience on items not on the agenda; there were none. CONSENT AGENDA Temporary Chairman Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman, seconded by Glover,to approve the Consent Agenda. RESOLUTION No.2006-9—Contractor's Equipment Storage Yard Motion to approve Resolution No.2006-9, objecting to the granting of Conditional Use permit to allow a contractor's equipment storage yard at 21761 Weiland Road,Prairie View,IL RESOLUTION No.2006-10—2006 Village wide Street Maintenance Motion to approve Resolution No.2006-10,approving an Agreement for Construction engineering Services for the 2006 Village wide Contractual Street Maintenance Project. RESOLUTION No.2006-11—Private Activity Bond Allocation Motion to approve Resolution No.2006-11,transferring$3,452,160.00 Private Activity Bond Allocation to the Private Activity bond Clearinghouse Pool,hosted by the Village of Buffalo Grove. PRINTING SERVICES—Request for Proposal Motion to authorize to issue a Request for Proposal for printing services. STREET LIGHT MAINTENANCE CONTRACT—Authorization to Bid Motion to authorize to bid the Street Light Maintenance Contract. 11736 04/03/2006 Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYES 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2006-16-APPROPRIATIONS Moved by Trilling,seconded by Berman,to authorize appropriations for the Village of Buffalo Grove for the period May 1,2006 through April 30,2007. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. After confirming that there were no further comments or questions,Temporary Chairman Braiman closed at the Public Hearing at 8:15 P.M. ORDINANCE#2006-17-VILLAGE MANAGER Mr.Balling summarized the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Brimm. Moved by Glover, seconded by Berman,to pass Ordinance#2006-17,appointing William H.Brimm as Village Manager and establishing the annual salary for the Village Manager.Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. Mr.Brimm thanked the Board and the staff for their confidence in giving him this opportunity. Temporary Chairman Braiman thanked Mr.Brimm for his many years of dedicated service,and noted the Board's confidence in him as Village Manager. WRB,LLC AGREEMENT Moved by Berman,seconded by Trilling,to defer action on this item until after the Executive Meeting; Upon voice vote,the motion was unanimously declared carried. RESERVOIR NO.7 Mr.Balling briefly reviewed the proposed contract,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Boysen. Moved by Rubin,seconded by Berman,to award contract for Reservoir No. 7 Scada Improvement Project. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. 1t.�= • 11737 04/03/2006 23173 N.PRAIRIE ROAD Mrs.Neukirch reviewed the petition for annexation by Herbert Ward,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Moved by Glover,seconded by Berman,to refer the property at 23173 N.Prairie Road in Prairie View to the Plan Commission for consideration of annexation and zoning. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. POLICE DEPARTMENT Moved by Rubin,seconded by Berman,to authorize approval of a sole source bid for improvements to the Police Department firearms range in an amount not to exceed$62,950. Commander Husak presented a brief summary of the proposed project,details of which are contained in his memo to Chief Balinski of March 1,2006. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. EXECUTIVE MEETING Moved by Berman, seconded by Trilling,to move to Executive Meeting to discuss Personnel. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. The Board moved to Executive Meeting from 8:26 P.M. 8:49 P.M. At 8:49 P.M.,it was moved by Berman and seconded by Glover,to return to the Regular Meeting. Upon roll call, • Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. WRB,LLC.AGREEMENT Moved by Berman, seconded by Rubin,to defer action on authorization of an agreement for general management services between WRB,LLC,and the Village of Buffalo Grove until the next meeting. Upon roll call,Trustees voted as follows: 11738 04/03/2006 AYES: 5-Braiman,Glover,Berman,Trilling, Rubin NAYS: 0-None ABSENT: 1 -Kahn Motion declared carried. 1 ADJOURNMENT 1 f Moved by Trilling, seconded by Glover, to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:50 P.M. Ja . Sirabian,Village Clerk APPROVED BY ME THIS I 7 DAY OF W//IA-e ,2006 iNalr %,,e6 ---- Village President Li