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2006-03-06 - Village Board Regular Meeting - Minutes 11723 03/06/2006 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 6,2006 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Kahn,Trilling and Rubin. Trustee Glover was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director; Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;Rick Kuhl,Superintendent of Public Works-Operations;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Ed Schar,Building Commissioner;Brian Sheehan,Village Health Officer;Fire Chief Sashko;Deputy Fire Chief Pearson;Police Chief Balinski;Deputy Chief Wagner;Deputy Chief Dunne;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Trilling, seconded by Kahn,to approve the minutes of the February 6,2006 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. WARRANT#1044 Mr.Tenerelli read Warrant#1044. Moved by Berman, seconded by Kahn,to approve Warrant#1044 in the amount of$3,173,151.01,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. TRIBUTE President Hartstein expressed sympathies to the family and friends of Ila Bauer,Mayor of Round Lake Park,who passed away yesterday. Mrs.Bauer was a wonderful lady and leader,and she will be sorely missed by the entire Lake County community. COMMISSION APPOINTMENTS President Hartstein appointed the following residents to the Committee to Review Smoking Ban Initiative: Eric Smith., Chamber of Commerce, Byron Wigodner,Mark Heiss,Harry Goldberg,Board of Health Maggi Osborn—Omni Youth Services Pete Panayiotou,Continental Restaurant; George Theodosis,Dengeos;Ruth Liberio,Winberie's Restaurant,Tim Beechick,Hamilton Partners;Rick Roman,business owner Martha Weiss,Buffalo Grove Park District. 11724 03/06/2006 Moved by Berman, seconded by Kahn,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. TRUSTEE REPORTS Trustee Braiman stated that there will be a public forum seeking input from the community on the proposed Smoking Ban in the Council Chambers on March 8,2006. Trustee Berman commented on the new Metra North Central Line schedule,and noted that State Representative Mathias will host a meeting on the issue in the Council Chambers on March 9,2006. In answer to a question from Trustee Berman,Mr.Brimm presented an update on the status of the Quiet Zone efforts. Trustee Kahn noted there will be a Blood Drive at the Alcott Center on March 11,2006, and he urged residents to stop by and donate if at all possible. Trustee Braiman extended congratulations to Mrs.Neukirch on her election as an officer of the Illinois City Managers'Association. Trustee Braiman also congratulated Trustee Rubin on the recent birth of his first grandchild. The Village Clerk noted the March 21,2006 Primary Election,noting that the last day for early voting at Village Hall is March 16,2006. Further information on this election may be found on the Village website. The Village Clerk stated that the first meeting of the 50th Anniversary Committee was recently held. There were a good number of volunteers and a lot of good ideas exchanged. The next meeting will be April 4,2006 at 7:00 P.M., and she encouraged anyone interested to attend and observe to see if they would be interested in helping. VILLAGE MANAGER'S REPORT Mr.Balling noted that there will be a need for an Executive Session at the conclusion of the meeting Mr. Balling noted the submittal of the Management Report for January,2006;there were no questions on the report. Mr. Balling reported that the Village has again received the Certification of Achievement for Excellence in Financial Reporting has been awarded from the Government Finance Officers Association in connection with the annual audit and financial report for the period ending April 30,2005. This is the highest form of recognition in governmental accounting and financial reporting and represents a significant accomplishment. In connection with this award,the chief financial officer of the community also receives an award in financial reporting achievement, and Mr.Balling presented the Certificate of Financial Reporting Achievement to Mr. Brimm,who was congratulated by the audience and the Board. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman, seconded by Trilling,to approve the Consent Agenda. ORDINANCE No.2006-9—Liquor Controls,White Hen Pantry Motion to approve Ordinance No.2006-9, amending chapter 5.20,Liquor controls,Class D,White hen pantry, 1153 Arlington Heights Road. 11725 02/06/2006 RESOLUTION No.2006-2- NWC Appointment Motion to approve Resolution No. 2006-2, approving the appointment of a Commissioner to the Northwest Water Commission. RESOLUTION No.2006-3—SWANCC Appointment Motion to approve Resolution No.2006-3,appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County. RESOLUTION No.2006-4—Corridor Quite Zone Motion to approve Resolution No.2006-4, authorizing the engagement of Professional Engineering Services from Lower Cost Solutions,Inc.to evaluate the establishment of a Corridor Quiet Zone along the Canadian National Railroad from Antioch to Prospect Heights,IL and to further authorize the execution of a consulting contract. RESOLUTION No.2006-5—Intergovernmental Agreement for Corridor Quite Zone Motion to approve Resolution No.2006-5,approving an Intergovernmental Agreement among the County of Lake and the Village of Antioch,the Village of Lake Villa,the Village of Round Lake Beach,the village of Grayslake, the Village of Libertyville,the village of Mundelin,the village of Vernon Hills,the Village of Buffalo Grove and the Village of Wheeling for the equally shared costs for initial work towards the creation of a Quiet corridor along The Canadian National Railroad. 2006 FORD EXPLORER 4X4—Authorization to purchase and waive bids Motion to authorize the purchase and waive bids for a model year 2006 Ford Explorer 4x4 through the Illinois Department of Central management Services Joint Purchasing Program(CMS Contract PSD 4013449). JOINT PURCHASE OF BULD ROK SALT: FY 2006-2007—Authorization to purchase and waive bids Motion to authorize the purchase and waive bids for the Joint Purchase through the Illinois Department of Central Management Services of Bulk Rock Salt: FY 2006-2007. SPACE NEEDS ANALYSIS FOR THE PUBLIC SERVICE CENTER Motion to authorize waive bids and request to authorize the Village Manager to execute a Professional Services Agreement with Sente,Ruel,Bosman&Lee to undertake a Space Needs analysis for the village's Public Service Center. KME Model Predator—Authorization to Purchase Motion to authorize the purchase of a KME 1500 GPM Predator Pumper from Lakeland Fire Equipment,LLC. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Beman,Kahn,Trilling,Rubin NAYS 0—None ABSENT: 1 —Glover Motion declared carried. QUESTIONS FROM THE AUDIENCE Mark Elias, 664 White Pine Road,made an appeal to the Board to do whatever possible to enact a law that mandates that school busses are equipped with seat belts. President Hartstein stated that staff would consult with the Police Department and present a report to the Board. 11726 02/06/2006 CONTRACTUAL STREET MAINTENANCE PROGRAM Mr.Balling reviewed the recommendation,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Moved by Trilling, seconded by Braiman,to approve the bid award,with the stipulation that, if the bid award is overturned because of a technicality on the apprenticeship program,staff will automatically rebid the project. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin `./ NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 2006-2007 BUDGET PRESENTATION Mr.Balling reviewed his Fiscal 2006-2007 Budget Message to the Board dated March 6,2006,noting that this is the 30th budget presentation made to the Village Board by Mr.Brimm and Mr. Balling. Mr. Balling also pointed out that the proposed budget is approximately$3M lower than the current budget. Staff then proceeded to present the budgets to the Board. All staff members present answered questions from the Board,and the Board offered a variety of comments and feedback. Trustee Berman commended the staff for their hard work in paring down the cost to provide this community with governmental services,and he is very pleased to see the budget that has been presented this year. It is a wonderful message that the Village is able to send to the community that the budget is close to 7%less than last year,and less than the budget of five years ago in terms of expenditures. President Hartstein added that this has all been done without sacrificing any service to our residents. Trustee Braiman stated that he believes working with the Finance Committee before budget presentation, as well as the material presented to the Board,has made the process much more efficient. EXECUTIVE MEETING Moved by Kahn,seconded by Trilling,to move to Executive Meeting to discuss Pending Litigation. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion defeated. The Board moved to Executive Meeting from 9:40-10:16 P.M. 11727 2/06/20006 ADJOURNMENT Moved by Braiman, seconded by Rubin,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:16 P.M. T ++Lwv 4t M. Sirabian, Village Clerk APPROVED BY ME THISIC U DAY OF/ / / ,2006 Village President