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2019-03-20 - Suburban Liability Insurance Pool - Minutes Suburban Liability Insurance Paul SUBURBAN LIABILITY INSURANCE POOL Meeting Minutes Date: Wednesday, March 20, 2019 Location: Buffalo Grove Village Hall Time: 9:30 am I. Call to Order and Roll Call— Christine Tromp II. Approval of Meeting Minutes from February 20, 2019 meeting—Scott Anderson a. Motion to pass—Scott Anderson i. Seconded by Christine Tromp III. Treasurers Report—Julie Logan a. Buffalo Grove is mailed bank statements,Julie at Highland Park has access to them online IV. Authorization of Payments and Service Agreements a. KEB—Accounting i. All agreed to approve pending review from Chuck b. Milliman -Actuarial i. All agreed to approve pending review from Chuck V. Claims Report a. No outstanding claims to discuss at the moment VI. Administrators Report a. Risk Partner Presentation—Tim Corr b. Building Appraisals i. The Pool previously received an alternate quote from Gallagher Basset that reflected a higher price ii. CBIZ will contact each municipality directly to schedule visits iii. Goal is to complete all appraisals prior to July 1, 2019 c. Board Docs i. Buffalo Grove will utilize Minute Tracker ii. All meeting packet items must be sent to Buffalo Grove no later than 1 week prior to the next meeting date d. Meeting Minute Taker i. Pool elected to continue documenting minutes as is Suburban Liability Insurance Paul SUBURBAN LIABILITY INSURANCE POOL Meeting Minutes VII. Other matters that May Come Before the Board a. Policies i. Investment Policy—Julie and Scott 1. Scott and Julie will email out a sample ii. FOIA Policy—Scott Anderson 1. Scott will email out a sample iii. Budget—Scott Anderson 1. Pool agreed to remove the miscellaneous expense of$2,500 and amend it to zero iv. Surplus Return Policy—Dan O'Malley 1. Dan advised he is still looking into this and we'll discuss at a later date v. Record Retention—Christine Tromp 1. Christine will begin uploading documents into their respective folders based on the structure provided vi. Purchasing Policy—Julie and Scott 1. Will look into a purchasing policy for the pool VIII. General Discussion a. Dykema Invoice#3245576 i. Motion to approve to pay—Julie Logan ii. Seconded by Scott Anderson IX. Motion to Adjourn Suburban Liability Insurance Paul SUBURBAN LIABILITY INSURANCE POOL Meeting Minutes Date: Wednesday, March 20, 2019 Location: Buffalo Grove Village Hall Time: 9:30 am Call to Order and Roll Call for Open Session: Time: 9:30 am Representative Municipality Present Absent Mr. Dane Bragg—Chair Mr.Scott Anderson Village of Buffalo Grove X Dane Bragg Mr. Evan Michael Mr. Dan O'Malley—Vice Chair Mr. Patrick Seager Village of Hoffman Estates X Mr. Kenneth Koop Mrs.Julie Logan—Treasurer City of Highland Park X Mrs. Christine Tromp—Secretary Village of Elk Grove Village X Attendee Organization Present Absent Rich Stokluska,Tamarah Holm, Gallagher X Tia Incapreo,and Tim Corr