2008-12-15 - Village Board Regular Meeting - Minutes 12075
12/15/08
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 15,2008
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling
and Rubin.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt,Village
Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance;Robert Giddens,MIS
Director;Brett Kryska,Administrative Intern;Gregory Boysen,Director of Public Works;Ed Schar,Building&
Zoning Commissioner;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Carmen Molinaro,
Director of Golf Operations;Police Chief Balinski;Fire Chief Vavra;and Joe Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Berman,seconded by Braiman,to approve the minutes of the December 1,2008 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
WARRANT#1111
Mr.Tenerelli read Warrant#1111. Moved by Glover,seconded by Berman,to approve Warrant#1111 in the
amount of$2,990,837.36,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn*,Trilling,Rubin
NAYS: 0—None
*Trustee Kahn abstained from voting on the$499.63 for water operations,as he is employed by this company.
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein wished the entire community the very best for the holiday season and for the upcoming new
year.
President Hartstein urged residents to drop off items at the Police Department for the Toys for Tots program
sponsored by the United States Marine Corps,and he thanked the Buffalo Grove Police Department for their
efforts in collecting toys for this worthy cause.
President Hartstein reported on presentations recently given by the Northwest Municipal Conference.
On December 3,2008,President Hartstein reported that he attended the Stormwater Management Commission
of Lake County,and the Village of Buffalo Grove was awarded the honor of Community of the Year. President
Hartstein read the plaque which was received and then presented the plaque to Mr.Boysen as he thanked him
and his department for the great work that they have done.
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TRUSTEE REPORTS
Trustee Kahn thanked all those who donated at the Blood Drive recently held at the Alcott Center,and reminded
residents to keep in mind the next drive to be held in March.
Trustee Rubin stated the Buffalo Grove Fire Department is asking residents to participate as Pluggies Pills. This
program helps maintain the area around fire hydrants by keeping them free of snow and vegetations and being
sure that there are no visible leaks or damage.
The Village Clerk reported that candidates are currently collecting signatures on petitions to fill the three Trustee
seats to be elected at the Municipal Election to be held on April 7,2009. Residents are urged to familiarize
themselves with the candidates and take the time to vote in this election.
VILLAGE MANAGER'S REPORT
Mr.Brimm noted the submittal of the Monthly Management Report for November 2008;there were no
questions on the report.
Mr.Kryska provided a status report on the proposed 2009 Buffalo Grove Farmers' Market,details of which
are contained in the Village Board Meeting Agenda Item Overview that he prepared;he then answered questions
from the Board.
BUFFALO GROVE POLICE DEPARTMENT
Chief Balinski announced the results of another special community policing program that benefits Special
Olympics Illinois,which it has supported for over 20 years. During the year 2008,the members of the
Department participated in several events to raise money for this cause,and he thanked each of them for their
outstanding commitment,particularly Commander Newton for his leadership,as he is very instrumental in the
success of this program.
Chief Balinski then introduced Anne Kisting,Vice President of Marketing and Development for Special
Olympics Illinois,and asked Commander Newton to present the check in the amount of$40,000 to Ms.Kisting.
Ms.Kisting thanked the Board for the opportunity to be present tonight,and expressed appreciation to the
Buffalo Grove Police Department for the tremendous support that they give to the agency;she summarized some
of the fundraising events that take place,and reviewed the programs that these funds support. Ms.Kisting stated
that Chief Balinski is a marvelous supporter for Special Olympics and sets an incredible example for other police
departments,and presented an award to the Chief for his dedication.
As the parent of a Special Olympian,Trustee Rubin expressed his appreciation and gratitude to Chief Balinski
and the Department for going above and beyond for the dedication that they give to these athletes.
RESOLUTION#2008-41—ED SCHAR
President Hartstein read a proposed resolution honoring Ed Schar,Building Commissioner,for his dedication
and years of service to the Village of Buffalo Grove.
Moved by Braiman,seconded,by Berman,to pass Resolution#2008-41,honoring Ed Schar for his years of
service to the Village of Buffalo Grove. Upon voice vote,the motion was unanimously declared carried.
Mr. Schar was congratulated by the audience and the Board,after which he thanked the Board and the staff for
their support over the past 30 years. President Hartstein thanked Mr.Schar for his dedication and service to the
Village.
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BUFFALO GROVE POLICE DEPARTMENT
Sergeant Kristiansen reviewed the priority that arresting intoxicated motorists is to the Buffalo Grove Police
Department,the Village Board and the residents of the community. During 2007,the Buffalo Grove Police
Department arrested 501 intoxicated motorists,which ranked 4th in the entire State of Illinois. The Illinois
Department of Transportation has developed a traffic safety award for continuing recognition for officers who
excel in the arrest of impaired motorists.
President Hartstein,Commander Newton and Sergeant Kristiansen then presented the award from IDOT to the
F`J officers,who were thanked and congratulated by the audience and the Board.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there
were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Berman,seconded by Trilling,to approve the Consent Agenda.
ORDINANCE No.2008-81—Commuter Parking Lot Fees
Motion to approve Ordinance No.2008-81,an Ordinance Amending Chapter 3.52,Municipal Commuter
Parking Lot Fees,of the Village of Buffalo Grove Municipal Code.
ORDINANCE No.2008-82—Building Commissioner
Motion to approve Ordinance No.2008-82,and Ordinance concerning the Building Commissioner of the Village
of Buffalo Grove.
ORDINANCE No.2008-83—Sign Code Variaiton,Jewel Osco
Motion to approve Ordinance No. 2008-83,an Ordinance Granting Variations to Certain Sections of the Village
of Buffalo Grove Sign Code for Jewel Osco,79 McHenry Road.
ORDINANCE NO.2008-84—Supplemental Appropriations
Motion to approve Ordinance No.2008-84,and Ordinance Authorizing Supplemental Appropriations for the
Village of Buffalo Grove for a period January 1,2008 through December 31,2008
RESOLUTION No.2008-42—Intergovernmental Agreement with Town of Vernon
Motion to approve Resolution No.2008-42,Approving an Intergovernmental Agreement between the Village of
Buffalo Grove and the Town of Vernon with Respect to Enforcement of Commuter Station Parking Violations at
the Prairie View Metra Station.
RSOLUTION No.2008-43—Traffic Signal,Aptakisic&Leider Lane
Motion to approve Resolution No.2008-43 Approving an Agreement for the Maintenance and Operation of a
Traffic Signal at Aptakisic Road and Leider Lane.
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RESOLUTION No.2008-44—Corporate Investment Account
Motion to approve Resolution No.208-44,a Resolution to Open a Corporate Investment Account(Fifth Third
Bank).
RESOLUTION No.2008-45—Corporate Investment Account
Motion to approve Resolution No.2008-45,a Resolution to Open a Corporate Investment Account(Charter One
Bank)
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RESOLUTION No.2008-46—Waste Management Contract
Motion to approve Resolution No.2008-46,a Resolution Authorizing the Execution of Amendments to the
Residential Scavenger Service Contract between the Village of Buffalo Grove and Waste Management-
Northwest,A Division of Waste Management of Illinois,Inc.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2008-85—TAX ABATEMENT
Moved by Braiman,seconded by Kahn,to pass Ordinance#2008-85,abating taxes levied for the Village of
Buffalo Grove,Cook and Lake Counties,Illinois,in accordance with the memorandum from Mr.Anderson dated
December 8,2008.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
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Moved by Braiman,seconded by Berman,to pass Resolution#2008-47,approving
pp g an agreement between the
County of Lake and the Village of Buffalo Grove for the Improvement of the Intersection of Aptakisic Road
(County Highway 33)at Brandywyn Lane,in accordance with the memorandum and the draft before the Board.
Mr.Brimm reviewed the purpose of the agreement,details of which are contained in the Village Board Meeting
Item Overview prepared by Mr.Boysen.
Trustee Berman stated that this is an improvement that has been requested by residents in this area for a long
time,and he believes it is a great credit to staff for working out an arrangement with the County that is beneficial
to both parties.
Mr.Brimm confirmed to Trustee Braiman that notification of these types of arrangements will be given I
beforehand in the future.
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Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
RESOLUTION#2008-48—FY 2009 BUDGET
Moved by Braiman,seconded by Kahn,to pass Resolution#2008-48,adopting the fiscal year 2009 budget for
the Village of Buffalo Grove.
Mr.Brimm reviewed the adjustments that were made to the document,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr.Anderson.
Trustee Braiman noted that,just because there are monies in the document for travel,he would hope that each
item is reviewed thoroughly beforehand to be sure it is a necessity.
President Hartstein commended staff in all departments,the Village Manager and all department heads for doing
a tremendous job in putting the budget together and trying to address all issues raised by the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
FIRE STATION#26
Trustee Rubin summarized what has transpired on this issue to date,emphasizing that,due to Board concerns
with regard to the economy,each component stands on its own.
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Mr.Brimm reviewed this issue,details of which are contained in the Village Board Meeting Agenda Item
Overview. The proposal tonight would not require any money to be spent;it is merely to receive an
authorization to pare down the eleven architects that submitted qualifications,to get a proposal from the five
firms chosen.
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Trustee Rubin clarified that this would incur staff time,and if proposals are received now,the numbers could be
outdated in 2-3 years. 1
Chief Vavra thanked the Board for the opportunity to continue to look at this project,and explained what the
Department is looking for in dealing with this project.
Moved by Rubin,seconded by Trilling,to authorize bid waiver and authorization to require architectural
proposals for the Fire Station#26 expansion and remodeling project.
Mr.Brimm reviewed the proposed timeline for the various steps in this project.
Lengthy discussion ensued with regard to the advisability of moving forward with spending time and money on
this project now,or waiting until the economy begins to recover and the Village is in a better economic position
to move forward with the project.
Mr.Raysa confirmed that,if the motion were not to waive bids,but just to have architectural proposals without
the expenditure of any funds,only a majority vote would be required.
Trustees Rubin and Trilling amended the motion to remove the request for bid waiver.
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Trustee Trilling asked that the motion request proposals to stipulate the amount of time that the proposal would
be valid,and also asking for what escalations there may be for a period of time beyond that date.
Trustee Trilling noted that his understanding is staff would have a discussion with each of the five firms chosen,
giving them what the overall specs of the project are,and to entertain a proposal from each one of them,so that a
comparison can be made between the five relative to cost,timing,and their ability. Staff would then want the
ability to go back to each of the five to actually compare apples to apples,so that a recommendation can then be
made to the Board for the best firm suited to the Village needs.
Trustee Berman does not object having a time line for the validity of the price,however,he does not believe that
a provision for escalations should be included.
Further discussion and clarification followed.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Kahn,Trilling,Rubin,President Hartstein
NAYS: 3—Braiman,Glover,Berman
Motion declared carried.
DUNDEE/ARLINGTON HEIGHTS ROAD
Mr.Brimm reviewed the proposed commercial development at 1200 Dundee Road(northwest corner of Dundee
and Arlington Heights Roads),details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mrs.Neukirch.
Michael Caldwell,Marcus Engineering,introduced Rick Heidner of Heidner,Inc.,used a PowerPoint
presentation to briefly review the development being proposed.
Trustee Berman stated that he is familiar with the development team and the quality of their work,but noted that
he does not believe that a strip mall should be constructed in front of another strip mall and across the street from
yet another strip mall,neither of which has 100%occupancy.
Mr. Caldwell stated that the owner makes sure that he has leases before moving forward,and also that it is in the
best interest of the owner to have a fully occupied property.
Trustee Trilling has a problem with a multi-tenant occupant on this site;he has a problem with the access;he
believes that this proposal is trying to squeeze too much on site;he sees this as a single-user site;he believe that
parking could be a problem.
President Hartstein noted that he agrees with both Trustees Trilling and Berman,and he believes this should be a
single-user site.
Mr.Caldwell stated that Mr.Heidner would be very happy to hear of any single users that would be interested in
that site. Mr.Heidner has attempted to fmd a single user for the site,but has not been successful. Mr.Heidner
further commented on his attempts to find users for the site.
Staff will work with Mr.Heidner to attempt to find a suitable use for this site.
STREET MAINTENANCE PROGRAM
Moved by Braiman,seconded by Berman,to authorize bid for the calendar 2009 village wide contractual street
maintenance program,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr.Kuenkler. Upon roll call,Trustees voted as follows on the motion:
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AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
TELEPHONE SYSTEM
Mr.Brimm summarized the proposal.
Mr.Giddens reviewed the proposal,details of which are contained in the Village Board meeting Agenda Item
�./ Overview that he prepared,after which he answered questions from the Board.
Moved by Braiman,seconded by Berman,to authorize bid waiver and authorization to request proposals for
replacement of the Village's telephone system. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
EXECUTIVE SESSION
Moved by Kahn,seconded by Braiman,to move to Executive Session for the purpose of discussing Pending
Litigation, Section 2.C. 11. of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 9:27 P.M.until 9:58 P.M.
ADJOURNMENT
Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried,and the meeting was adjourned at 9:58 P.M.
akJ.)-M
. Sirabian,Village Clerk
APPROVED BY ME THIS_5th DAY OF January ,2009
Elliott Hartstein,Village President