2008-10-20 - Village Board Regular Meeting - Minutes 12060
10/20/2008
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 20,2008
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the
Flag as member of Cub Scout Troop 36 posted the Colors.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Kahn,Trilling and
Rubin. Trustee Glover was absent.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt,Village
Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance;Katie Skibbe,
Assistant Finance Director;Robert Pfeil,Village Planner;Greg Boysen,Director of Public Works;Rick Kuhl,
Superintendent of Public Works-Operations;Dave Haisma, Superintendent of Public Works-Utilities; and Joe
Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Braiman,seconded by Berman,to approve the minutes of the October 6,2008 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 4—Braiman,Berman,Trilling,Rubin
NAYS: 0—None
ABSTAIN: 1—Kahn
ABSENT: 1—Glover
Motion declared carried.
WARRANT#1107
Mr.Tenerelli read Warrant#1107. Moved by Kahn,seconded by Rubin,to approve Warrant#1107 in the
amount of$2,248,866.38,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1—Glover
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein urged residents to take advantage of Early Voting for the November 4,2008 national
election. Early voting is available through October 30,2008 at both Township offices.
VILLAGE MANAGER'S REPORT
Mr.Brimm noted the submittal of the Monthly Management Report for September 2008;there were no
questions on the report.
Mr.Kuhl presented the Salt Institute Excellence in Storage Award given to the Village as a repeat winner for
the 20`h Pp program.
consecutive year,and he thanked the Board and staff for their support of this ro ram.
Mr.Kuhl then presented the Snow and Ice Control Program for the upcoming 2008-2009 winter season.
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Mr.Kuhl confirmed to Trustee Berman that we do anticipate having enough salt for the coming winter.
LAKE COUNTY AWARD—STACI KUPSAK
Chief Balinski noted that it is an honor for him to recognize Officer Staci Kupsak with an award by the Lake
County Women's Coalition as one of Lake County's Women Who Shield and Protect Us.
Barbara Richardson,founder of the Lake County Women's Coalition and former Lake County Coroner,stated
that it is an honor to present this award to Officer Kupsak. Ms.Richardson then summarized the background of
the Coalition,after which she presented a biography of Officer Kupsak's achievements.
As Officer Kupsak was congratulated by the audience and the Board,Chief Balinski again noted that she is a
phenomenal police officer and does an exceptional job with police relationships with the schools and the Park
District.
HARPER COLLEGE PRESENTATION
Judy Thorsen,Vice President of Administrative Services at Harper College,presented an update on Harper's
PATH—Providing Advice for Tomorrow's Harper. Through PATH,Harper has sought community input on
Harper's current and future facilities needs,and noted that officials have listened to the community comments as
they prepared for the November 4,2008 referendum.
QUESTIONS FROM THE AUDIENCE
Marilyn Wagner,Buffalo Grove salon owner,noted that during the month of October,her salon has been
offering services where$8 of the$10 fee will be donated to the Avon Walk for Breast Cancer,and so far has
raised over$1,500. Also,in honor of the salon's 25th anniversary,and Buffalo Grove's 50th anniversary,Ms.
Wagner presented a$500 check to the Village made out to the American Cancer Society.
President Hartstein thanked Ms.Wagner for her generosity and noted that the Village is a team sponsor for the
American Cancer Society Relay for Life,so the donation will benefit that event.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
In answer to a question from Trustee Berman,Mr.Raysa confirmed that there are no substantive changes to the
proposed ordinance in Item A.
Moved by Kahn,seconded by Braiman,to approve the Consent Agenda.
ORDINANCE#2008-71—MUNICIPAL CODE
Motion to pass Ordinance#2008-71,amending Title 15 of the Village of Buffalo Grove Municipal Code
(National Fire Protection Association).
RESOLUTION#2008-35—IDENTITY THEFT PROTECTION POLICY
Motion to pass Resolution#2008-35,adopting an Identity Theft Prevention Policy.
BUFFALO GROVE DAYS FINANCIAL REPORT
Motion to approve the 2008 Buffalo Grove Days Financial Report.
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Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 —Glover
Motion declared carried.
MELROSE PYROTECHNICS
Moved by Braiman,seconded by Berman,to approve an agreement with Melrose Pyrotechnics,in accordance
with the proposed agreement dated September 24,2008.
Mrs.Neukirch reviewed the proposed three-year agreement with Melrose Pyrotechnics to provide fireworks
displays for July 4th and Buffalo Grove Days,details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 —Glover
Motion declared carried.
PUBLIC SERVICE CENTER
Mr.Brimm briefly introduced the Public Service Center Expansion Project—Phase I Completion.
Brian Wright of SRBL Architects first introduced his associate,Nick Bernardi,and then proceeded to present a
status report on this project,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mrs.Neukirch,as well as the packet provided by SRBL Architects.
Lengthy discussion took place with regard to the proposed changes to the building and the phasing of the project,
as well as the assurance that the entire Board be kept apprised of the progress during each and every phase.
There is also a desire to make the building as green as possible,for environmental as well as economic purposes.
Mrs.Neukirch responded with some statistics on the size of the current building and the number of vehicles
stored/serviced in this building and the level of efficiency that can be achieved under the circumstances,the
possible safety issues that might occur in the tight confines,and the ultimate benefit to the public if this project
were to proceed.
Mr.Brimm briefly summarized the financial status of the Village during this economy,noting that he does
believe that financing this project will require some commitment through the property tax levy because there will
not be another source of funds. Mr.Brimm noted that our current debt continues to fall off in a dramatic way,
and will be less than$8,000,000 in general obligation debt at the end of the year,which is exceptional for a
community of our size. Staff can provide analytics that can show impact on any type of financing to be
entertained. In this economy,Mr.Brimm believes the Village would get very good rates on any general
obligation,as our credit is outstanding,
Trustee Braiman stated that it seems to be clear that there is a need for this project,but timing is the concern. It
would be difficult to go forward with the actual build-out in this environment,however,he does agree with
going forward to the next phase,and then hopefully not commence construction until the economy as a whole is
better.
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Moved by Braiman,seconded by Kahn,to accept the Public Service Center Expansion Project-Phase I
Completion as presented,and move on to Phase II,with the hope that it will take a long time for Phase II to be
completed. Upon roll call,Trustees voted as follows:
AYES: 4—Braiman,Kahn,Trilling,Rubin
NAYS: 1 —Berman
ABSENT: 1 —Glover
Motion declared carried.
Mr.Brimm stated that staff will continue to work with the architects on Phase II and will bring more periodic
�./ updates to the Board,and will also provide anticipated costs and financing related to the project.
RED LIGHT PHOTO ENFORCEMENT
Trustee Rubin briefly introduced this project,and thanked staff for their tolerance and patience in working with
the Trustee liaisons.
Mrs.Neukirch thanked Trustees Rubin and Berman for their input on this issue,and presented a quick overview
of this initiative,details of which are contained in the Village Board Meeting Agenda Item Overview that she
prepared. The main goal of this program is to reduce the number of fatalities and injuries that result from traffic
collisions at selected intersections in the community.Mrs.Neukirch also explained the reason that staff is
requesting a bid waiver on this item.
Trustee Berman also acknowledged the tremendous work that was done by the committee. The Police
Department and staff have worked long and hard at evaluating both the need and the desirability of how to go
forward with a proposal of this type. Trustee Berman confirmed with Mrs.Neukirch that the first and only goal
of this pilot program is to enhance safety. Also,the compensation involved is simply intended to address the
cost of the equipment and the value of the services that we receive from this company is accordance with state
law. The program would begin with two intersections,and there would then be an opportunity to review and
make sure the program is working as it is intended and improving safety and meeting its goals before moving on
to other intersections. There is also an opportunity to withdraw from the program if it is determined that it is not
meetings its goals. A police officer will review every one of the citations before distribution.
Moved by Berman,seconded by Rubin,to authorize bid waiver for Automated Red Light Photo Enforcement
Services in accordance with the Request for Proposal and other information contained in Board packets dated
October 15,2008. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1—Glover
Motion declared carried.
FY 2009-2013 CAPITAL IMPROVEMENT PLAN
Mr.Anderson presented the FY 2009-2013 Capital Improvement Plan,details of which are contained in the
Village Board Meeting Agenda Item Overview that he prepared.
Trustee Braiman stated that he would just want to approve items that related to public health,safety and welfare.
Trustee Berman agreed with Trustee Braiman. This is a good planning tool,and while all items ultimately need
to be done,this economy dictates postponement of certain items.
Mr.Brimm stated that every project is cash financed,and none would require debt service.
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EXECUTIVE SESSION
Moved by Berman,seconded by Braiman,to move to Executive Session for the purpose of discussing Personnel,
Section 2.C. 1.of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1—Glover
Motion declared carried.
The Board moved to Executive Meeting from 9:05 P.M.until 9:25 P.M.
ADJOURNMENT
Moved by Kahn,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried,and the meeting was adjourned at 9:25 P.M.
auau Nx.:
7ranet M.Sirabian,Village Clerk
APPROVED BY ME THIS 3`d DAY OF November ,2008
Elliott Hartstein,Village President
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