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2008-10-06 - Village Board Regular Meeting - Minutes 12055 10/06/2008 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 6,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Trilling and Rubin. Trustees Glover and Kahn were absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy Village Manager;Scott Anderson,Director of Finance;Robert Pfeil,Village Planner;Greg Boysen, Director of Public Works;Richard Kuenkler,Village Engineer;Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Braiman,seconded by Berman,to approve the minutes of the September 22,2008 Rescheduled Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 2—Glover,Kahn Motion declared carried. WARRANT#1106 Mrs.Neukirch read Warrant#1106. Moved by Berman,seconded by Braiman,to approve Warrant#1106 in the amount of$2,213,028.45,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 2—Glover,Kahn Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein read from a Proclamation declaring the week of October 5-11,2008 as Fire Prevention Week,and urged all residents to participate in activities at home, school and work,and to follow the theme for 2008,which is Prevent Home Fires. TRUSTEE REPORTS Trustee Braiman reported that the Village,in conjunction with Northwest Community Hospital,will host a Flu Shot Clinic on Saturday,November 1,2008. The Village Clerk reported that voter registration closes tomorrow,October 7,2008,and that early voting runs from October 13-30,2008 at either County Clerk's office or at the Township offices for the November 4,2008 election. 12056 10/06/2008 The Village Clerk reported that there will be an Electronics Recycling event at the Motorola facility located in Schaumburg on Saturday,October 11,2008. PUBLIC WORKS DEPARTMENT RE-ACCREDITATION David Van Vooren,Naperville Director of Public Works and an APWA Regional Director,presented a brief background on the accreditation process,as well as the gains attributed to accreditation. On August 12,2008, the Buffalo Grove Public Works Depaitluent received official notification that the APWA Accreditation Council awarded re-accreditation. Mr.Van Vooren presented the APWA plaque recognizing re-accreditation to Mr. , Boysen,President Hartstein,and Mr.Brimm. Mr.Boysen thanked the Board for their support of all the Public �•/ Works programs. President Hartstein thanked and publicly commended our Public Works Department for their work on behalf of the residents of Buffalo Grove. LAKE COUNTY FOREST PRESERVE President Hartstein introduced Lake County Commissioner David Stolman and Nan Buckhardt,Director of Public Affairs. Commissioner Stolman thanked the Board for the opportunity to educate voters about the upcoming referendum,and also noted that 2008 is the 50th anniversary of the Lake County Forest Preserve District,as well as Buffalo Grove's 50th anniversary. Ms.Buckhardt made an informational presentation with regard to the Lake County Forest Preserve referendum to appear on the November 4,2008 ballot. Trustee Berman confirmed that the Village Board has a policy of not taking a position with regard to a referendum concerning another taxing body,but is pleased to be able to help educate the residents on the issue. QUESTIONS FROM THE AUDIENCE Brian Langerman,2214 Avalon Drive,asked the Village Board what their specific action plan is with regard to recent burglaries in the Village. President Hartstein,Mr.Brimm and Trustees responded to Mr.Langerman, noting that,at the request of the Police Department,it is policy not to discuss specific details in the public domain. Mr.Langerman was assured that the Police Department is very vigilant in resolving this situation. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman, seconded by Berman,to approve the Consent Agenda. ORDINANCE#2008-69—DASARONG KOREAN RESTAURANT Motion to pass Ordinance#2008-69,amending Chapter 5.20,Liquor Controls, Class E,Dasarong Korean Restaurant. ORDINANCE#2008-70—OISHII THAI RESTAURANT Motion to pass Ordinance#2008-70,amending Chapter 5.20,Liquor Controls,Class E,Oishii Thai Restaurant. RESOLUTION#2008-32—RECORD DESTRUCTION Motion to pass Resolution#2008-32,approving disposal of certain audio tape recordings of Open Meetings. 12057 10/06/2008 RESOLUTION#2008-33-INVESTMENT POLICY Motion to pass Resolution#2008-33,amending the Village of Buffalo Grove Investment Policy/ RESOLUTION#2008-34-VERNON AREA PUBLIC LIBRARY Motion to pass Resolution#2008-34,supporting the Vernon Area Public Library District 2009 year-long event, We the People...a Community of Immigrants. HIDDEN LAKE SUBDIVISION Motion to accept Warranty Deed and Authorization of Tax Agreement for Outlot A in the Villas at Hidden Lake Subdivision. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 4—Braiman,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 2—Glover,Kahn Motion declared carried. FIRE STATION#26 Trustee Rubin noted that this is an item first discussed at the August 4, 2008 Board Meeting, and he thanked Trustee Trilling for working with staff to bring this item back to the Board. Mr. Brimm summarized this program and presented an update, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Chief Vavra. Moved by Rubin,seconded by Trilling,to authorize bid waiver and request architectural proposals for the Fire Station#26 expansion and remodeling project. Trustee Trilling stated that he attended the meetings with Mr.Brimm,and they were at a consensus as to which firms to ask for the next phase. All of the firms have experience with fire station remodeling or new construction,as well as working in a governmental environment,and they are confident that one of the firms would be able to provide the services needed. Trustee Berman stated that he appreciates the hard work that the Chief,Trustee Trilling and staff have put into this proposal,however,he is unable to support the proposal because of the current economy,and he would ask that the Chief continue to consult with Mr.Brimm,and that staff bring this proposal back to the Board at a later date when conditions and circumstances are more conducive to proceeding. Trustee Braiman concurs with Trustee Berman and emphasized that he appreciates everything that the Fire Department does,however,he does not believe that this proposal has a direct effect on the services provided by the Fire Department. Because of the economy,he does not believe that this is the proper time to proceed with the proposal,and he does not believe that it makes sense to look at the cost now because he does not believe that it will have any relevance in two or three years down the road. Due to the fact that there are two Trustees absent tonight,it was moved by Rubin and seconded by Trilling to defer action on this item until there is a full Board present. Upon voice vote,the motion was unanimously declared carried. 12058 10/06/2008 FLOOD RISK REDUCTION Mr.Brimm briefly reviewed this issue,details of which may be found in the Village Board Meeting Agenda Item Overview that he prepared,also noting that this entire report may be found on the Village website. President Hartstein stated that,following this meeting,staff will schedule another meeting for residents in any of the areas who have specific questions,concerns or problems regarding their neighborhoods. Trustee Braiman noted that this report was very informative and detailed,yet easy to understand. Christopher Burke,Christopher B.Burke Engineering,Ltd.,introduced his associate Damn Olson. Mr.Burke then reviewed the report prepared by their firm, Village of Buffalo Grove—Flood Risk Reduction Assessment, referring to a Powerpoint presentation. Mr.Burke reviewed some of the methods that homeowners might undertake in order to alleviate flooding in their homes. Trustee Braiman suggested that the Village use the People,Places and Issues segment on Channel 6 to educate people on what they can do to prevent flooding in their homes,not only in the areas in this study,but throughout the Village. Discussion took place with regard to converting a sizeable portion of Lions Park to wet detention,noting that this is Park District land,so discussion with the Park District would need to be the first order of business. Mr.Burke stated that the next step would be a policy decision on behalf of the Board as to how to proceed and whether or not to pursue the stormwater management projects that they have identified. Mr.Burke stated that if the Board were to move forward,he would recommend doing it in at least one or two steps. Discussion also took place with regard to the issue of obtaining easements from residents,and Trustee Berman pointed out that the Village needs to be able to quantify to those residents the risk reduction that they will receive. Mr.Brimm noted that the objective tonight was to report the results of the study to the Board and the community. If the Board directs staff to continue to proceed,staff recommendation would be to start to get specific and prioritize solutions,to refine the designs,and to address issues of what may or not be able to be done on private property and work with affected homeowners,and to continue to proceed on and finalize the design work into a capital improvement approach,and then request funding. Several homeowners from the affected areas spoke and made the following points: • The detention at Lake Cook and Arlington Heights Road overflows. • There are raccoons living in the drains. • It was suggested that people who do not clean the storm drains should be punished. • Residents asked if the Village Engineer could provide suggestions for short-term solutions that homeowners could do themselves to improve the situation. • Reverse slope driveways are the most susceptible to flooding. • There should be pipes or storage to hold the water until it can drain safely. • The area near St.Mary's and Hiawatha has water coming down the street in torrents and floods the streets. Trustee Berman noted that the Village commissioned this study in order to determine what should be done,and to prioritize the situations. The Board is fully aware that these are factual situations in these areas.There will be further meetings with the residents to go over very specific issues contained in the report,and to have the residents work with the professional engineers who have studied these problems so that everyone has a better idea of the situations. 12059 10/06/2008 In answer to a question from Trustee Braiman,Mr.Burke stated that there is not a better type of grate for use in the streets. President Hartstein thanked everyone for their input,and stated that there will be further meetings on this issue, and the Village is committed to dealing with the problem,but we do want to find out the right approach. Trustee Braiman stated that the Village is only one of the parties involved in this process,and he suggested that residents also voice their concerns to the Park District. ADJOURNMENT �•/ Moved by Braiman,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 9:30 P.M. anet M. Sirabian,Village Clerk APPROVED BY ME THIS 20th DAY OF October ,2008 Elliott Hartstein,Village President