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2008-08-04 - Village Board Regular Meeting - Minutes 12038 08/04/2008 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 4,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling and Rubin. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt,Village Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance;Katie Skibbe, Assistant Finance Director;Art Malinowski,Human Resource Director;Robert Pfeil,Village Planner;Greg Boysen,Director of Public Works;Ed Schar,Director of Building&Zoning;Richard Kuenlder,Village Engineer;Fire Chief Vavra;Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Trilling,to approve the minutes of the July 21,2008 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. WARRANT#1102 Mr.Tenerelli read Warrant#1102. Moved by Glover,seconded by Berman,to approve Warrant#1102 in the amount of$2,631,266.20,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein thanked everyone involved in the terrific 50's Concert&Ice Cream Social held at Stevenson High School yesterday afternoon. Lake County Commissioner David Stolman and Marty Buehler,LCDOT,presented an update on the status of the transportation and road network improvements proposed for Lake County,with emphasis on those projects affecting Buffalo Grove. President Hartstein expressed thanks to the County for their continued support for the transportation network in the Village. TRUSTEE REPORTS Trustee Kahn announced that, on Saturday,August 30,2008,in conjunction with Buffalo Grove Days,there will be a Blood Drive at the Alcott Center,and he urged those residents who are able,to donate this life-saving gift. Trustee Kahn also thanked the Park District for their use of the Alcott Center for this event. 12039 08/04/2008 The Village Clerk reported on the 50's Concert and Ice Cream Social that was held at Stevenson High School yesterday afternoon. Special thanks to the Buffalo Grove Symphonic Band and conductor Howard Green,and the Encore Singers and Linda Rosen for their efforts. This was a concert that was in addition to their regular concerts and required more rehearsal time,but the performance was a big hit with the audience. President Hartstein and Trustee Glover thanked the 50th Anniversary Committee for the hard work that has been put in over the past two years. PUBLIC HEARING—BAJWA PROPERTY,20263 N.WEILAND At 7:50 P.M.,President Hartstein opened the Public Hearing for the Bajwa Property,20263 N.Weiland Road. Notice of Public Hearing was published in the Daily Herald on July 19,2008. Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil,and noted that staff recommends proceeding ahead with the ordinances this evening. Mr.Raysa pointed out that this Public Hearing is in reference to the draft Annexation Agreement dated 7/23/08 in the upper right-hand corner. Staff recommends adding the following language to the agreement at the end of Subsection K.on Page 8: The obligations of this section shall be a lien upon the Property until paid in full. Any installment not paid when due shall bear interest at the rate of 6%per annum. The revised agreement has been presented to the petitioners,and it has been signed and is currently in the possession of Mrs.Neukirch. President Hartstein asked if there were any comments or questions from members of the Board,other public bodies or members of the audience;there were none. At 7:53 P.M.,President Hartstein continued the Public Hearing until later on in this meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Kahn,to approve the Consent Agenda. ORDINANCE#2008-50—HARRIS BANK Motion to pass Ordinance#2008-50,granting certain variations to the Buffalo Grove Sign Code,for Harris Bank,500 Half Day Road. ORDINANCE#2008-51—BANK OF AMERICA Motion to pass Ordinance#2008-51,granting certain variations to the Buffalo Grove Sign Code for Bank of America, 1300 N.Arlington Heights Road. ORDINANCE#2008-52—EL POLLO LOCO Motion to pass Ordinance#2008-52,granting certain variations to the Buffalo Grove Sign Code for El Pollo Loco, 1200 W.Dundee Road. 12040 08/04/2008 ORDINANCE#2008-53-LITTLE UNIVERSITY Motion to pass Ordinance#2008-53 ,granting certain variations to the Buffalo Grove Sign Code for Little University, 1250 Radcliffe Road. ORDINANCE#2008-54-BUFFALO GROVE DAYS Motion to pass Ordinance#2008-54,granting certain variations to the Buffalo Grove Sign Code for the Village of Buffalo Grove for Buffalo Grove Days. ORDINANCE#2008-55-BUFFALO GROVE PARK DISTRICT Motion to pass Ordinance#2008-55,granting certain variations to the Buffalo Grove Sign Code for the Buffalo Grove Park District, 151 Raupp Boulevard. ORDINANCE#2008-56-WATERBURY PLACE Motion to pass Ordinance#2008-56,amending Title 10 of the Village of Buffalo Grove Municipal Code (designation of NO STOPPING, STANDING or PARKING within the Waterbury Place Subdivision). RESOLUTION#2008-26-OFFICER ROBERT SIZER Motion to pass Resolution#2008-26,commending Officer Robert Sizer for service to the Village of Buffalo Grove, 1997-2008. RIVERS EDGE LANDSCAPE FACILITY Motion to approve Development Improvement Agreement&Final Plat—Rivers Edge Landscape Facility(Land &Lakes East Parcel). BANKING SERVICES Motion to approve request to solicit RFP for Banking Services. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-57—BAJWA PROPERTY—ANNEXATION AGREEMENT Moved by Braiman,seconded by Glover,to pass Ordinance#2008-57,approving an Annexation Agreement for the Bajwa Property,20263 N.Weiland Road,to include the additional language noted by the Village Attorney during the Public Hearing. President Hartstein again asked if there were any further comments or questions from anyone;there were none. The Public Hearing was closed at 8:00 P.M. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 12041 08/04/2008 ORDINANCE#2008-58—BAJWA PROPERTY—ANNEXATION Moved by Braiman,seconded by Berman,to pass Ordinance#2008-58,annexing the Bajwa Property,20263 N. Weiland Road,in accordance with the memorandum and draft ordinance in Board packets dated July 31,2008. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-59 BAJWA PROPERTY—ZONING Moved by Braiman,seconded by Berman,to pass Ordinance#2008-59,approving zoning in the Residential Estate District for the Bajwa Property,20263 N.Weiland Road,and annexing it as a residential/estate/one- family dwelling district. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-60—T-MOBILE USA Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. In answer to a question from Trustee Brannan,Mr.Brimm confirmed that there are no residents near this facility. Moved by Braiman,seconded by Kahn,to pass Ordinance#2008-60,approving the Second Amendment to a Special Use for the Wireless Communications Facility at 351 Hastings Drive for an additional antenna and equipment cabinet by T-Mobile USA,in accordance with the draft ordinance contained in Board packets dated July 31,2008. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-61—AFFINITY HEALTH CARE Moved by Braiman,seconded by Kahn,to pass Ordinance#2008-61,amending Ordinance#2008-36(Affmity HealthCare LLC/1450 Busch Parkway,LLC),in accordance with the memorandum in Board packets. Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Discussion followed with regard to the public access easement. AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. Mr.Brimm stated that staff will continue to work with all the property representatives to resolve the issue of access. 121141 08/04/2008 EMMERICH PARK WEST Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mike Rylko,Park District Director,made a presentation regarding the Buffalo Grove Park District request for the Emmerich Park West Site Rehabilitation,primarily highlighting the proposed improvements Trustee Kahn stated that he thinks this is a very ambitious and exciting plan and it makes a lot of sense,and he wishes them the very best with the plan. In answer to a question from Trustee Trilling,Mr.Rylko stated that there is no additional lighting planned for the batting cages. Trustee Braiman agrees with Trustee Kahn;he believes this is a good plan,and confirmed with Mr.Rylko that they are not adding anything,but just updating the existing facilities. Trustee Glover thanked the Park District for the presentation;she believes it is a good idea to present the plan to the Village as a whole and sends a nice message to residents; she thinks this is a wonderful proposal and will add a lot to the park and she wishes them the very best. Trustee Berman agrees with all the comments made and also believes this is an excellent project. In answer to a question from Trustee Berman,Mr.Brimm stated that staff is requesting the Board to concur with recommendation for a minor change. Trustee Berman does concur with staff recommendation and believes all changes are relatively minor and appropriate for administrative review;he also concurs with staff recommendation to waive the ART review and he is also comfortable with staff recommendation with the one matter that goes to the ZBA. President Hartstein also congratulated the Park District for this initiative that not only enhances the aesthetics, but also increased the functionality and accessibility which is important for our residents,and he believes that it is a great project for the Park District and for the community. President Hartstein polled the Board: YES indicates favor of concurrence with staff recommendation outlined in the memo of August 4,2008;NO indicates opposition: YES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin I Mr.Rylko reviewed the plans for Buffalo Grove Days at this site. FIRE STATION#26 Moved by Rubin,seconded by Kahn,to authorize Request for Qualifications/Waiver of Bidding for Professional Architectural Services—Fire Station#26 Expansion and Remodeling Project. Mr.Brimm summarized the discussions on this proposal to date,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Chief Vavra. Lengthy discussion took place with regard to the feasibility of moving forward with this proposal at the present time. It was noted that perhaps there needs to be further discussion with regard to the entire concept. The Board appreciates the entire staff and the fact that Buffalo Grove has one of the best fire departments in the entire state, and also appreciates the initiative of Chief Vavra to review the entire department to make it even better. However,there are concerns with this proposal after hearing Mr.Anderson's recent 6-month financial status report. Although the Village itself is in very good financial shape,there was concern as to whether or not this is the time to spend this type of money.I t was suggested that it be deferred for six months to a year. 12043 08/04/2008 It was suggested that this come back at a fmance committee level prioritizing what elements of any of the proposed opportunities are really necessary right now,so as not to overlook the opportunity to make some beneficial improvements that may be relatively inexpensive to complete. Mr.Brimm stated that intent tonight is to engage an architect to work with staff to define the project and get it to a point where the cost estimates can be refined and be able to move forward when the time is right Another suggestion was made to send out an RFQ for review,and then be able to make an informed decision as to whether or not to move forward. However,it was pointed out that the RFQ proposals may not be valid in six months to a year,and it would be a waste of time to go through that process at this time. If it is determined to move ahead at this time,it was suggested that each of the elements be broken out independently of one another,so that it is fully understood what the impact of each of those elements would be. Upon roll call,Trustees voted as follows: AYES: 4—Berman,Kahn,Rubin,President Hartstein NAYS: 3—Braiman,Glover,Trilling Motion defeated(four affirmative Trustee votes required for passage on a waiver of bid). Moved by Rubin,seconded by Kahn,to request an RFQ for this project. Mr.Raysa clarified that the proposal is that staff would pre-qualify a certain number of architects,and then bring a proposal back to the Board to request a waiver of bids. Upon roll call,Trustees voted as follows: AYES: 4—Berman,Kahn,Rubin,President Hartstein NAYS: 3—Braiman,Glover,Trilling Motion declared carried. FIRE STATION#26 Moved by Braiman,seconded by Berman,to award bid for Fire Station#27 Basement Remodeling Project,in accordance with the memo before the Board dated July 17,2008 to Expedia Construction Corporation in an amount not to exceed$73,300. Trustee Braiman stated that this project differs from the previous proposal since this project is a minimal amount of money,and there are sufficient funds to cover the project,and he believes it is appropriate to move forward. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Trilling,seconded by Berman,to move to Executive Session for the purpose of discussing Pending Litigation,Section 2.C. 11.of the Illinois Open Meetings Act,and Approval of Executive Session Minutes, Section 2.C.21. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 12044 08/04/2008 The Board moved to Executive Session from 8:55 P.M.until 9:20 P.M. ADJOURNMENT Moved by Braiman,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 9:20 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 18th DAY OF August ,2008 Village President