2008-07-21 - Village Board Regular Meeting - Minutes 12034
07/21/2008
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 21,2008
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,
Trilling,and Rubin.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt,Village
Attorney; Scott Anderson,Finance Director;Katie Skibbe,Assistant Finance Director;Art Malinowski,Director
of Human Resources;Brett Kriska,Administrative Intern;Gregory Boysen,Director of Public Works;Rick
Kuhl,Superintendent of Public Works-Operations;Fire Chief Vavra;Police Chief Balinski;Carmen Molinaro,
Director of Golf Operations;and Joe Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Trilling,to approve the minutes of the July 7,2008 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSTAIN: 1—Berman
Motion declared carried.
WARRANT#1101
Mr.Tenerelli read Warrant#1101. Moved by Glover,seconded by Braiman,to approve Warrant#1101 in the
amount of$3,034,840.81,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein made the following appointments to the Board of Health: Stuart Kersky,Sherri Loeb,and
Sheila Walters.Moved by Braiman,seconded by Berman,to concur with President Hartstein's appointments.
Upon voice vote,the motion was unanimously declared carried.
President Hartstein then appointed Amy Au to the Zoning Board of Appeals. Moved by Glover,seconded by
Braiman to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously
declared carried.
President Hartstein extended thanks to each and every volunteer and staff member who worked so hard to make
the Fine Arts Festival such a huge success this past weekend. Comments from the artists continually are
received stating that there is no community like Buffalo Grove in the way that the artists are welcomed and
treated.
President Hartstein noted that there is still an opportunity to see the Park District production of The Music Man
this coming weekend. It is a tremendous production and well worth seeing,and he encouraged residents to come
out and enjoy the performance. President Hartstein also commended the Park District and Trustee Berman for
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using this venue to collect funds and lend assistance to our neighbors in Iowa and other states affected by the
recent floods.
As still another part of our 50th Anniversary celebration,President Hartstein encouraged everyone to attend the
50's Concert and Ice Cream Social to be held at Stevenson High School on Sunday afternoon,August 3,2008.
President Hartstein noted that the annual Fire Department Boot Drive for Muscular Dystrophy will be held on
Friday,August 22,2008 at Lake Cook and Arlington Heights Roads,and on Friday August 29,2008 at the
corner of Dundee and Buffalo Grove Roads,and he urged residents to be sure to drive by those intersections and
support the Fire Department in their fundraising efforts for this worthy cause.
�•/ President Hartstein encouraged everyone to be sure to be registered to vote before the November Election.
TRUSTEE REPORTS
Trustee Berman also encouraged everyone to attend the performances of The Music Man this coming weekend.
It is a terrific show,and he also urged the community to participate in the fundraiser that the cast and crew are
sponsoring to raise funds to assist the victims of the horrific floods that have recently devastated the Midwest.
Trustee Rubin acknowledged and expressed appreciation to the Buffalo Grove Police Department for their
leadership and educational role in Autism Awareness,as the entire Department has attended training sessions on
autism awareness.
The Village Clerk reported on the plans for the 50th Anniversary celebration. The next event will be our 50's
Concert&Ice Cream Social to be held at Stevenson High School on August 3,2008.
VILLAGE MANAGER'S REPORT
Mr.Brimm noted the submittal of the Monthly Management Report for June 2008;there were no questions on
the report.
Mr.Brimm presented a status report on the updated Village Website,which was initially rolled out on Monday,
July 7,2008;he asked viewers to respond to Village Hall if there are any comments or issues,positive or
negative,that they have with regard to the new site.
Mr.Brimm introduced and welcomed new intern Brett Kryska,who will serve the Village for the next two years.
Mr.Anderson presented the FY 2008 Mid-Year Budget Status Report,details of which are contained in his
memo to Mr.Brimm of July 16,2008,as well as the Village Board Meeting Agenda Item Overview. Mr.
Anderson then answered questions from the Board.
PUBLIC WORKS AWARD
Bryan Beitzel,Utility Field Supervisor,presented a brief history and description of the application sent to IRMA
for this award. Buffalo Grove's Public Works Department Traffic Safety Corner program was recognized with a
1'Place Award by the Intergovernmental Risk Management Association for the Agency's 2007 Best Risk
Management Program. Mr.Beitzel presented the plaque to President Hartstein and thanked the Board and Mr.
Brimm for their continued support of the Public Works Department and the Public Works Employee Safety
Committee.
UNITED WAY AWARD
On behalf of the Village United Way Campaign,Carol Lieber presented the Top Campaign Award for
Municipalities to President Hartstein and the Village Board;this award goes to a public agency where the
employees contribute over$10,000 during the annual United Way Fund Campaign.
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QUESTIONS FROM THE AUDIENCE
Rob Sherman,resident,commented on the following issues:
• Village website—he believes it is the best government website of all time.
• Dundee and Crofton Roads—this intersection has been fixed and is very well done.
• TV screens at gas pumps-he is concerned about safety issue and questions if it is permitted use.
• There is construction debris on the east side of Old Arlington Heights Road.
• He is asking that businesses located in residential neighborhoods provide sufficient facilities for their
clients,so that there is enough space for the local residents to use park or open space.
• The Lord's Love playground is inundated with weeds.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Berman,seconded by Kahn,to approve the Consent Agenda.
ORDINANCE#2008-49—SURPLUS VILLAGE PROPERTY
Motion to pass Ordinance#2008-49,authorizing the disposal of Surplus Village Personal Property.
RESOLUTION#2008-49—STATE CAPITAL BILL
Motion to pass Resolution#2008-49,encouraging the Illinois General Assembly and Governor to adopt and
approve a State Capital Bill.
WHITE PINE TRAIL BIKEWAY PROJECT
Motion to authorize bid for the White Pine Trail Bikeway Project.
2008 SANITARY&STORM SEWER TELEVISING PROJECT
Motion to approve award of bid for the 2008 Sanitary&Storm Sewer Televising Project.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
FIRE STATION 26
Mr.Brimm reviewed the background behind the proposed resolution,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Chief Vavra.
�•/ Lengthy discussion took place with regard to the fmancial feasibility of undertaking this project at the present
time.
Trustee Braiman stated that he believes it would be beneficial for the Board to take a tour of the facility to gain
further understanding of the scope and urgency of the project.
Moved by Braiman,seconded by Berman,to defer action on approving a Design Development Stage
Architectural Services Agreement for the Fire Station 26 addition and renovation project until further
information is available. Upon voice vote,the motion was unanimously declared carried.
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ZBA APPEAL-3260 INDIAN CREEK DRIVE
President Hartstein stated that this item has been withdrawn by the petitioner and is no longer before the Board
for action at this meeting.
PARKWAY TREE REPLACEMENT
Moved by Braiman,seconded by Berman,to authorize purchase of trees for Parkway Tree Replacement—
Calendar 2008 Option Authorization to St.Aubin Nursery at a cost not to exceed$42,800,in accordance with
the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl. Upon roll call,Trustees voted as
follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
COMPREHENSIVE ANNUAL FINANCIAL REPORT
Moved by Braiman,seconded by Kahn,to accept the Comprehensive Annual Financial Report for the year
ending December 31,2007.
� I
Trustee Braiman commented that overall,the financial condition of the Village is very strong,and the Board and
the Village appreciate the outstanding diligence of the Finance Department
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
EXECUTIVE SESSION
Moved by Trilling,seconded by Kahn,to move to Executive Session for the purpose of discussing Pending
Litigation,Section 2.C. 1.of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 8:32P.M.until 10:05 P.M.
ADJOURNMENT
Moved by Kahn,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 10:06 P.M.
et M. Sirabian,Village Clerk
APPROVED BY ME THIS 4th DAY OF August ,2008
Village President