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2008-06-16 - Village Board Regular Meeting - Minutes 12024 06/16/2008 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 16,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling,and Rubin. Trustee Kahn was absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy Village Manager;Art Malinowski,Director of Human Resources;Gregory Boysen,Director of Public Works;Brett Robinson,Public Works Technical Services Manager;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Fire Chief Vavra;Deputy Police Chief Dunne;and Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the June 2,2008 Regular Meeting. The Village Clerk announced corrected numbers for the ordinances read at that meeting. Trustees Glover and Braiman accepted these changes. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. WARRANT#1099 Mr.Tenerelli read Warrant#1099. Moved by Trilling,seconded by Glover,to approve Warrant#1099 in the amount of$3,877,588.93,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein urged residents to join in celebrating Buffalo Grove's 50th Anniversary by attending the Car Show and Sock Hop to be held this Saturday,June 21,2008 on the Village campus. President Hartstein also urged everyone to join in our 4th of July celebration by attending the Buffalo Grove Symphonic Band concert at 7:00 P.M.at the Rotary Village Green,followed by a spectacular fireworks display. President Hartstein thanked and commended the students at Buffalo Grove and Stevenson High Schools for their efforts in putting on another terrific Relay for Life event this past weekend. 12025 06/16/2008 TRUSTEE REPORTS Trustee Rubin noted that the Federal Highway Traffic Safety Administration has reported that the Illinois seat belt usage rate was 90.1%,the highest rate since records have been kept. The rate for the Village of Buffalo Grove was 95.2%. The high rate is generally recognized as a result of the Click It or Ticket campaign,which is a statewide effort with in excess of 500 departments participating for the purpose of increasing seatbelt use and thereby decreasing traffic fatalities and injuries. Trustee Trilling thanked the 57 donors for their support in exceeding the goal of the Blood Donor Commission at the blood drive this past weekend. The next blood drive will be held on August 30,2008 during Buffalo Grove Days. Trustee Berman commended the students of Buffalo Grove and Stevenson High Schools for the tremendous job that they did with the Relay for Life this past weekend. The event was well attended,and according to information received today,it was a tremendous success in terms of fund raising. Trustee Berman also thanked all of the Village staff and elected officials,as well as the adult teams,for their support of the students' efforts. The Village Clerk reported on the plans for the 50th Anniversary celebration. The next event will be our Car Show&Sock Hop to be held on the Village Campus on June 21,2008. VILLAGE MANAGER'S REPORT Mr.Brimm noted the submittal of the Monthly Management Report for May 2008;there were no questions on the report. GOLDEN BISON AWARD-BEST SALON&SPA President Hartstein noted a brief summation of the history of the Best Salon&Spa during their years in business in the Village of Buffalo Grove. President Hartstein then presented the Golden Bison Award to Marilyn Wagner,who,along with her husband,has owned and operated the Best Salon&Spa for the past 25 years. Mrs.Wagner thanked the Village for this honor,and stated how much she appreciates the recognition. In honor of the Village's 50th Anniversary,Mrs.Wagner has prepared discount certificates for staff,and will also donate $1 to the American Cancer Society for every retail haircut sold at the salon throughout the summer. Mrs.Wagner then presented a plaque to the Village of Buffalo Grove in appreciation for the opportunity to do business in the Village for the past 25 years. HARPER COLLEGE PRESENTATION Judy Thorsen,Vice President of Administrative Services at Harper College,congratulated Buffalo Grove on its 50th anniversary,and noted that Harper College just celebrated its 40th anniversary. Ms.Thorsen reviewed Harper's PATH—Providing Advice for Tomorrow's Harper. Through PATH,Harper is seeking community input regarding the Harper current and future facilities needs. Ms.Thorsen invited the community to participate in offering input into decisions that will shape the school's `/ future. Harper does have a website,and Mr.Brimm confirmed that Buffalo Grove will put that link on the Village website. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. 12026 06/16/2008 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Glover,to approve the Consent Agenda. ORDINANCE#2008-39—WATER MAIN/SANITARY SEWER Motion to pass Ordinance#2008-39,providing for the recoupment of advances for construction of water main and sanitary sewer along Main Street. ORDINANCE#2008-40-FLOODPLAIN Motion to pass Ordinance#2008-40,amending the Village's Floodplain Ordinance. ORDINANCE#2008-41—PREVAILING WAGES Motion to pass Ordinance#2008-41,concerning prevailing wages. RESOLUTION#2008-19—ILLINOIS FINANCE AUTHORITY Motion to pass Resolution#2008-19,transferring$1,400,000 of Private Activity Bond Volume Cap of the Village of Buffalo Grove(including Volume Cap transferred from other Lake County Home Rule units)to the Illinois Finance Authority. 2008 SANITARY&STORM SEWER TELEVISING Motion to authorize bid for 2008 Sanitary&Storm Sewer Televising Project. AT&T PROJECT LIGHTSPEED Motion to approve AT&T Project Lightspeed Request for Easement. WATERFORD POINT Motion to approve Certificate of Initial Acceptance&Approval—Waterford Point(Werchek Professional Center). Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Glover,Berman,Trilling,Kahn NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. ORDINANCE#2008-42—COLLECTIVE BARGAINING With great pleasure,and thanks to Chief Vavra and Mr.Malinowski,it was moved by Rubin,seconded by Braiman,to pass Ordinance#2008-42,authorizing the Village Manager to enter into a Collective Bargaining Agreement with the Buffalo Grove Professional Firefighter/Paramedic Association,Local 3177. Mr.Brimm noted that it is with great pleasure and satisfaction that staff brings forth the proposed Collective Bargaining Agreement for consideration tonight. The efforts of Chief Vavra and Mr.Malinowski,as well as the committee representing the employees covered by this agreement,have done an outstanding job of bringing this 12027 06/16/2008 forward. Further detail is contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Malinowski. Upon roll call,Trustees voted as follows motion: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. President Hartstein thanked and commended everyone involved for their efforts in reaching this resolution so expeditiously. RESOLUTION#2008-20—PUBLIC SERVICE ADDITION Moved by Braiman,seconded by Rubin,to pass Resolution#2008-20,approving an Architectural Service Agreement for the Buffalo Grove Public Works Fleet Services Addition,in accordance with the memorandum before the Board. Mrs.Neukirch made a presentation relating to the proposed agreement with SRBL Architects Ltd.,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Mrs. Neukirch reviewed the changes in scope that have occurred since it was first presented on the CIP. Trustee Berman confirmed with staff that the facility that is being proposed for expansion relates directly to housing and maintenance of fleet vehicles and other equipment used in performing essential Village services, and the scope of the expansion now being proposed is the minimal amount necessary to insure that we can continue to house and maintain our fleets and equipment such that there is not a deterioration in the quality and quantity of services performed by Public Works and other departments on behalf of the Village. Trustee Berman stated that the magnitude and cost of this project still troubles him,but he has seen that we have gotten terrific service in the past from this architectural firm,and he agrees with staff's desire to continue the relationship and to move forward on a no-bid basis. Trustee Trilling confirmed with staff that there are actually funding sources for the construction. Mrs.Neukirch confirmed that the expense is budgeted for this fiscal year. Mr.Brimm stated that,if the project does move ahead to construction,it has been noted to the Finance Committee in the past that it would involve the necessity for public financing,and if the design is complete and the project is accepted,staff would proceed to the public capital markets for financing. Ray Lee,SRBL Architects,Ltd.principal,answered a question from Trustee Trilling with regard to the fee structure. Mr.Lee and Mr.Boysen answered questions from the Board. Mr.Lee confirmed to the Board that they will continually work with and meet with staff to insure that everyone is aware of the status of the project and to be sure that everything is working to the satisfaction of all involved parties. Staff will,in turn,keep the Board apprised of progress in phased stages so as to maintain a consensus in moving the project forward as proposed. Li Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Trilling,Kahn NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. 12028 06/16/2008 ORDINANCE#2008-43—619 COBBLESTONE LANE Moved by Berman,seconded by Rubin,to approve reauthorization of a Special Use to operate a Child Day Care Home at 619 Cobblestone Lane,Zoned R-6A,subject to staffs recommendation to extend this term for another two years. Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Trilling,Kahn NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. AUTOMATED EMERGENCY NOTIFICATION SYSTEM Moved by Rubin,seconded by Trilling,to authorize purchase,and execution of a contract with waiver of bidding for an Automated Emergency Notification System. Mrs.Neukirch made a presentation with regard to staff recommendations as to the proposed automated emergency notification system,details of which are contained in the Village Board Meeting Agenda Item Overview. Trustees noted several issues that were important in the choice of Connect-CTY. Mrs.Neukirch confirmed to Trustee Berman and that this system will be used only for emergencies and circumstances where time is of the essence,and will not be used for general notices,promotions and the like. Mrs.Neukirch also confirmed to Trustee Berman that this will not be programmed into the general budget,and that it will be an operating expense of the Water Fund. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Trilling,Kahn NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. President Hartstein thanked staff and the Trustees involved for their efforts in expeditiously reviewing all the vendors to come up with a good recommendation that is both cost efficient and effective in giving notice as needed to the community. EXECUTIVE SESSION Moved by Berman,seconded by Rubin,to move to Executive Session for the purpose of discussing Pending �•/ Litigation,Section 2.C. 11. of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. The Board moved to Executive Session from 8:38 P.M.until 9:15 P.M. 12029 06/16/2008 ADJOURNMENT Moved by Trilling,seconded by Rubin,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the meeting was adjourned at 9:16 P.M. Jane Sirabian,Village Clerk APPROVED BY ME THIS 7th DAY OF July ,2008 Vi age resident