2008-04-07 - Village Board Regular Meeting - Minutes 11992
04/07/2007
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON
MONDAY,APRIL 7,2008
CALL TO ORDER
President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Kahn,Trilling and
Rubin. Trustee Berman was absent.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager;Scott Anderson,Director of Finance;Katie Skibbe,Assistant Finance Director;Art
Malinowski,Director of Human Resources;Gregory Boysen,Director of Public Works;Brett Robinson,Public
Works Technical Services Manager;Rick Kuhl,Superintendent of Public Works-Operations;Richard Kuenkler,
Village Engineer;Fire Chief Vavra;Deputy Fire Chief Ciecko,Deputy Fire Chief Pearson;Joe Tenerelli,Village
Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Trilling,to approve the minutes of the March 17,2008 Regular Meeting.Upon
roll,Trustees voted as follows:
AYES: 4—Braiman,Glover,Trilling,Rubin
NAYS: 0—None
ABSTAIN: 1 —Kahn
ABSENT: 1 -Berman
Motion declared carried.
WARRANT#1094
Mr.Tenerelli read Warrant#1094. Moved by Braiman,seconded by Glover,to approve Warrant#1094 in the
amount of$2,767,268.62,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein read from a Proclamation designating the week of May 18-24,2008 at National Public
Works Week,and encouraged all residents to become aware of the vital services that our Public Works
Department provides.
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President Hartstein read from a Proclamation declaring the week of May 18-24,2008 as Emergency Medical
Services Week,and encouraged the community to observe this week with appropriate programs,ceremonies and
activities.
President Hartstein read from a Proclamation declaring April 25,2008 as Arbor Day in the Village of Buffalo
Grove. Mr.Kuhl then presented the 2011 Tree City USA Award for 2007 award to President Hartstein,and
thanked the Village Board for their support of the forestry program in the Village.
TRUSTEE REPORTS
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Trustee Rubin acknowledged that he has heard excellent reviews on the presentation made before the Chamber
of Commerce by Village Manager Brimm and Deputy Manager Neukirch on the state of Buffalo Grove,and he
thanked them for that presentation.
Trustee Braiman noted that the Board has not received documentation regarding the IT Department with regard
to current and future technology,and he asked that staff assemble some documentation for Board review.
The Village Clerk reported on the plans for the 50th Anniversary celebration. The next event will be our Open
House to be held on the Village Campus on April 27,2008 from 11:00 A.M.to 5:00 P.M.,where all Village
Departments will have displays and free food will be offered. Applications for the commemorative Illinois
license plates are available at Village Hall and will be available at the Open House.
STEVENSON HIGH SCHOOL CHESS TEAM
President Hartstein introduced the members of the Stevenson High School Chess Team,and recognized their
accomplishment of being the IHSA State Champions.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there
were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Glover,seconded by Braiman,to approve the Consent Agenda.
ORDINANCE#2008-16—BUFFALO GROVE DAYS COMMITTEE
Motion to pass Ordinance#2008-16,amending Chapter 2.60,Buffalo Grove Days Committee,of the Village of
Buffalo Grove Municipal Code.
RESOLUTION#2008-10-ARBORETUM CLUB
Motion to pass Resolution#2008-10,approving the Intergovernmental Agreement with the Lake County
Stormwater Management Commission related to the Arboretum Club Lakeshore Restoration Phase 1 Project.
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IEMA
Motion to approve the Illinois Emergency Management Agency Public Assistance Grant Agreement.
FIRE STATION#27
Motion to authorize bid for Fire Station#27 Basement Remodeling Project.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
MUNICIPAL CODE
Moved by Braiman,seconded by Glover,to pass an ordinance,amending Chapter 2.08,Village Manager,of the
Village of Buffalo Grove Municipal Code.
Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
After Board discussion,it was moved by Braiman and seconded by Glover to defer action on this item until the
next Regular Meeting. Upon voice vote,the motion was unanimously declared carried.
RESOLUTION#2008-11 -PAVEMENT EVALUATION
Moved by Trilling,seconded by Glover,to pass Resolution#2008-11,approving an Engineering Agreement to
provide Pavement Evaluation Services by Infrastructure Management Services.
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Kuenkler.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0-None
ABSENT: 1 -Berman
Motion declared carried.
APTAKISIC CREEK BRIDGE
Mr.Brimm reviewed both this resolution and the ensuing resolution relating to the Aptakisic Creek Bridge.
Moved by Braiman,seconded by Kahn,to pass a resolution,approving an Intergovernmental Agreement
between the Village of Buffalo Grove and the State of Illinois related to the Milwaukee Avenue(U.S.Route
45/Illinois Route 21)over Aptakisic Creek Bridge Improvement Project,in accordance with the document before
the Board and the agreement dated April 7,2008.
After lengthy discussion,it was moved by Braiman and seconded by Kahn to defer action on this item until the
next Regular Meeting. Upon voice vote,the motion was unanimously declared carried.
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APTAKISIC CREEK BRIDGE
Moved by Kahn,seconded by Braiman,to defer action on the proposed resolution approving funding concerning
the Intergovernmental Agreement between the Village of Buffalo Grove and the State of Illinois related to the
Milwaukee Avenue(U.S.Route 45/Illinois Route 21)over Aptakisic Creek Bridge Improvement Project until
the next Regular Meeting. Upon voice vote,the motion was unanimously declared carried.
RESOLUTION#2008-12-LINDEN AVENUE LIFT STATION
Moved by Trilling,seconded by Kahn,to pass Resolution#2008-12,approving an Agreement for Construction
Engineering Services related to the Linden Avenue Lift Station Improvements,consistent with the April 7,2008
memorandum.
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Boysen.
Mr.Brimm and Mr.Boysen then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
CUSTODIAL SERVICES
Moved by Braiman,seconded by Glover,to award bid for Contract Custodial Services to GFS,Inc.,&
Subsidiary in accordance with the memorandum before the Board.
Mr.Brimm explained reason that this contractor was not the low bidder,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr.Boysen.
Mr.Raysa stated that he has reviewed this with staff,and is comfortable with the reasons for not selecting the
low bidder.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
ELECTRIC SUPPLY QUOTATIONS
Moved by Braiman,seconded by Glover,to authorize solicitation for competitive electric supply quotations in
accordance with the March 24,2008 letter from Energy Choices,Inc.
Mr.Brimm reviewed the proposal letter from Energy Choices,Inc.dated March 24,2008.
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Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
ROCK SALT—FY 2008&2009
Moved by Braiman,seconded by Glover,to authorize purchase and waive bids for joint purchase through the
Illinois Department of Central Management Services of Bulk Rock Salt for FY 2008&FY 2009 in accordance
with the memo from Mr.Kuhl dated April 1,2008.
Mr.Brimm reviewed this proposal,details of which are contained in the Village Board Meeting Agenda
ItemOverview prepared by Mr.Kuhl.
In response to a request from Trustee Braiman,Mr.Brimm stated that a detailed report on salt usage for the
2007-2008 season will be prepared for Board review.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
LINDEN AVENUE LIFT STATION
Moved by Trilling,seconded by Braiman,to award bid for Linden Avenue Lift Station Improvement to Marc
Kresmery Construction in an amount not to exceed$343,500.
Mr.Brimm reviewed the project,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Trustee Trilling recommended to staff that they not use the credits that could be applied by purchasing directly,
as he believes the contractor should be responsible for the entire package.
Mr.Brimm agreed that the amount of saving was rejected because of the risks involved.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Berman
Motion declared carried.
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EXECUTIVE SESSION
Moved by Braiman,seconded by Kahn,to move to Executive Session for the purpose of discussing Pending
Litigation,Section 2.C. 11.of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
The Board moved to Executive Session from 8:35 P.M.until 9:20 P.M.
ADJOURNMENT
Moved by,seconded by,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the
meeting was adjourned at 9:20 P.M.
ZJane Sirabian,Village Clerk
APPROVED BY ME THIS 21st DAY OF April ,2008
//r/494 AStle•C --
Village President