2008-03-17 - Village Board Regular Meeting - Minutes 11986
03/17/2008
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON
MONDAY,MARCH 17,2008
CALL TO ORDER
President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling and
Rubin. Trustee Kahn was absent.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;
Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;David Haisma,Superintendent of
Public Works-Utilities;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Joseph Tenerelli,
Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Trilling,to approve the minutes of the March 3,2008 Regular Meeting.Upon
roll,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
WARRANT#1093
Mr.Tenerelli read Warrant#1093. Moved by Berman, seconded by Braiman,to approve Warrant#1093 in the
amount of$2,015,977.61,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Happy Birthday Buffalo Grove!—President Hartstein noted that the Village's 50th birthday celebration kicked
off last weekend with many residents attending the Open House held in the Council Chambers to view the
displays,have some birthday cake,and to sign the Happy Birthday scroll to be placed in the Time Capsule to be
buried on the Village campus during Buffalo Grove Days.
President Hartstein read from a Proclamation declaring April 2008 as Sexual Assault Awareness Month,and
urged all citizens to commit to taking action against rape and sexual assault.
President Hartstein read from a Proclamation declaring April 2008 as Alcohol Awareness Month,and
encouraged all community members to pledge to take a stand to prevent underage drinking and alcohol and drug
abuse.
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WATER
With regard to the boil ordered by the IEPA this past weekend,President Hartstein thanked all the staff and
volunteers for their diligent efforts in informing the community of the issue,and doing everything they could to
answer resident questions over the course of the weekend.
Mr.Brimm provided further detail on the entire scenario that took place regarding this incident.
Trustee Berman commented that this situation allows an opportunity to review all procedures that were
�•/ implicated,and staff has already begun that process. Trustee Berman acknowledged and commended the
measured responsible and professional jobs that our staff did under difficult circumstances,as well as to the
CERT team members who provided outstanding support to Village staff. Even though most residents got news
of this incident promptly,there were a few who did not,and the task of looking into a more direct means of
notification,as in a reverse 9-1-1 system,should definitely be explored. Our lake water system is run very well
by our Public Works employees,and our lake water utility has never before been subject to a boil order. The
Village must seize the opportunity to learn from this situation and use this lesson to update to modify our
processes and procedures and the way we respond to extraordinary events. Although this process is already in
effect,Trustee Berman requested that staff undertake a through review of both the water testing process and our
emergency response protocols.
Trustee Braiman stated that he believes that Trustee Berman's comments speak for the entire Board. In response
to a headline in the newspaper noting that Buffalo Grove Water is Safe Again,Trustee Braiman wanted to be
sure that the public understands that the system was never compromised,and that the water supply was always
safe for consumption. Trustee Braiman also encouraged the community to join the Village e-mail list to learn
more about what is happening in the community.
Mr.Brimm confirmed to the Board that there will be a report forthcoming within 30 days.
President Hartstein noted that one positive effect that took place in this instance was the way the community
pulled together and how neighbors and friends reached out to one another to be sure that everyone was aware of
the situation,which once again illustrates what a terrific community we have. President Hartstein also praised
staff for their outstanding response in this situation.
A resident stated that there was no notice to her,and she feels there should be a system in place where residents
are notified by phone.
Jared Loeb,Birchwood Court,stated that the Village did an excellent job under the circumstances;he believes
the response on the part of the staff,the Board,and the volunteers was an extraordinary job of handling a
difficult situation and he does not believe it could have been handled better.
President Hartstein stated that ironically the reverse 9-1-1 system was discussed at the last Board Meeting,and
staff was already in the process of investigating the system.
Trustee Berman identified every channel of communication used by the Village,and noted that it was not a
lackadaisical response by the Village,and that staff and elected officials and volunteers did everything possible
to alert as many residents as possible,and residents also assisted by alerting each other.
TRUSTEE REPORTS
Trustee Rubin acknowledged that on March 15,2008,the Buffalo Grove Police Department received national
recertification for the 6th time from the Commission on Accreditation for Law Enforcement Agencies. Also,the
Police Department in 1987 was the 5v,department in the State of Illinois to be so recognized,and even today,a
relatively small percentage of departments have been able to receive this highly regarded accreditation.On
behalf of the Village Board and our residents,he congratulated and thanked the Department for demonstrating
this commitment to professional law enforcement in both policy and practice.
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Trustee Berman noted that this year's Relay for Life will be held at Stevenson High School at 7:00 P.M.on June
14-15,2008. This is a terrific event organized by our students at both Buffalo Grove and Stevenson High
Schools,and he urged residents to contribute to the cause,and form teams to support this event—it is a terrific
event,and a fun event as well.
VILLAGE MANAGER'S REPORT
Mr.Brimm introduced Dave Strahl,Director of External Affairs for AT&T to present an update on the progress
of the AT&T Lightspeed Project in Buffalo Grove.
Mr. Strahl then presented a background and a brief explanation of the project,as well as an update on the
progress of Project Lightspeed. Mr.Strahl also reviewed the experience that they have had in Buffalo Grove.
Mr. Strahl confirmed that their service will carry the local government channel,and they have been working with
Mr.Giddens to make that service available. Mr. Strahl also noted that they are working on an emergency alert
system.
Mr.Brimm noted that the Village Engineer has confirmed that the AT&T individuals have been outstanding,and
they have done everything that he has asked them to do.
Mr. Strahl confirmed that,as soon as weather permits,they will make sure that all landscaping will be restored.
Mr. Strahl also noted that the Village of Buffalo Grove has been head and shoulders above the rest in being
cooperative with AT&T on this project,and it has allowed them to bring service to our residents more quickly
than in other areas,and they are very appreciative of that cooperation.
Mr.Brimm noted the submittal and posting of the Monthly Management Report for the month of February
2008;there were no questions on this report.
Mr.Brimm introduced Katie Skibbie,who began work on March 10,2008 as the Assistant Finance Director,
and welcomed her to Village staff.
Mr.Brimm congratulated Scott Anderson for continuing the tradition of having the Village receive the
Certification of Achievement for Excellence in Financial Reporting award for the 25th year. This honor is
awarded by the Government Finance Officers Association in connection with the annual audit and financial
report for the period ending April 30,2007,and represents a significant accomplishment by the chief financial
officer of the community.
POLICE COMMENDATIONS
Chief Balinski summarized the criteria for the Police Officer of the Year and the Special Commendation
awards,and noted how proud he is to work with the two individuals receiving these awards. Chief Balinski also
thanked the Board for allowing the Department to recognize two of their outstanding officers,as well as the
Amvets Post and Commander Uggland,and all the members of the Buffalo Grove Police Department in
attendance tonight.
Chief Balinski read a brief biography of Officer Frank Horbus,and Commander Ted Uggland of Amvets Post
255 presented the 2007 Special Commendation Award to Officer Horbus.
Chief Balinski read a brief biography of Officer Bob Sizer,and Commander Uggland presented the 2007 Officer
of the Year award to him.
Both officers were offered hearty congratulations by the audience and the Board.
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QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there
were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
`•/ synopsis of each of the items on the Consent Agenda.
Moved by Berman,seconded by Braiman,to approve the Consent Agenda.
ORDINANCE#2008-11—LIQUOR CONTROLS
Motion to pass Ordinance#2008-11,amending Chapter 5.20 Liquor Control,Class E,Grande Jakes Fresh
Mexican Grill in BG,Inc.
ORDINANCE#2008-12—LIQUOR CONTROLS
Motion to pass Ordinance#2008-12,amending Chapter 5.20,Liquor Control,Class A,Buffalo Wings and Rings
and Mi Mexico Mexican Restaurant.
ORDINANCE#2008-13—LIQUOR CONTROLS
Motion to pass Ordinance#2008-13,amending Chapter 5.20,Liquor Controls,of he Village of Buffalo Grove
Municipal Code.
ORDINANCE#2008-14—SIGN CODE
Motion to pass Ordinance#2008-14,granting certain variations to Sign Code,Section 14.20.010,pertaining to
Residential Districts,for Lord's Love Community Church, 1250 Radcliffe Road.
ORDINANCE#2008-15—SIGN CODE
Motion to pass Ordinance#2008-15,granting certain variations to Sign Code,Section 14.20.050,pertaining to
Industrial Districts and Section 14.20.070,pertaining to Ground Signs,for CrossCom National,900 Deerfield
Parkway.
RESOLUTION#2008-9—ZONING MAP
Motion to pass Resolution#2008-9,approving the Annual Revision of the Official Village Zoning Map.
2008 SIDEWALK PROGRAM
Motion to authorize bid for the 2008 Sidewalk Removal&Replacement Program.
2008 BIKE PATH&PARKING LOT PROGRAM
Motion to authorize bid for 2008 Bike Path&Parking Lot Improvements Program.
WATEBURY PLACE/WC&CN RAILWAY
Motion to approve assignment for Wisconsin Central Ltd.Agreement—Waterbury Place.
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Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 5—Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Kahn
Motion declared carried.
UNIFORM RENTAL
Moved by Berman,seconded by Glover,to award bid for Uniform Rental to G&K Services,details of which
are contained in the Village Board Meeting Agenda Item Overview prepared by Vivien Katz. Upon roll call,
Trustees voted as follows:
AYES: 5—Brannan,Glover,Berman,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 -Kahn
Motion declared carried.
ZBA APPEAL
President Hartstein explained the procedure to be followed to the Wehrenbergs.
Darren and Denise Wehrenberg,409 Gardenia Lane,introduced their builder,who explained the basis for the
appeal of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr. Schar.
Laura and Mark Lobl,410 Chateau Drive,and Jack and Asha Hira,412 Chateau Drive,neighbors directly
behind the Wehrenberg property,explained their opposition to any further encroachment on the proximity to
their property.
Mr.Raysa noted the items in Board packets to clarify the documents in the possession of the Trustees.
ZBA Chairman Entman reviewed the deliberations which took place at their meeting regarding the subject
property.
Trustee Berman questioned how this property was able to be built out of conformance,and stated that he is
wrestling with the fact that this circumstance is not the fault of the petitioner.
Trustee Braiman stated that he is concerned that these few feet will have an impact on such a small lot.
Moved by Berman,seconded by Trilling,to grant the appeal of the Zoning Board of Appeals decision to deny
the request made by Darren and Denise Wehrenberg,409 Gardenia Lane,for variance of Zoning Ordinance,
Section 17.40.050,pertaining to R-9 Multiple Family Dwelling District,in accordance with the materials
contained in Board packets and the supplemental materials submitted to the Board as delineated by the Village
Attorney earlier.
Upon roll call,Trustees voted as follows on the motion:
AYES: 1—Berman
NAYS: 4—Braiman,Glover,Trilling,Rubin
ABSENT: 1 -Kahn
Motion defeated.
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EMERGENCY OPERATION CENTER
Mr.Giddens reviewed the staff request for the Board regarding this proposal,details of which are contained in
his memo to Mr.Brinun and Mrs.Neukirch of March 12,2008,as well as the Village Board Meeting Agenda
Item Overview that he also prepared.
Trustee Berman noted that he believes that this is an excellent way of dealing with the situation and is a good
plan.
Moved by Berman,seconded by Braiman,to authorize bid for the new Emergency Operation Center build out—
Village of Buffalo Grove,in accordance with the materials provided both in the packet and the supplemental
materials provided dated March 14,2008.
Trustee Braiman asked about the possibility of putting up a lightning detection system as long as a new antenna
must be put up anyway.
Mr.Giddens then answered several logistical questions for Trustees Glover and Trilling,and also reviewed the
functions for each of the rooms
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
EXECUTIVE SESSION
Moved by Glover,seconded by Berman,to move to Executive Session for the purpose of Personnel,Section 2.
C. 1.of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0—None
ABSENT: 1—Kahn
Motion declared carried.
The Board moved to Executive Session from 9:20 P.M.until 10:05 P.M.
ADJOURNMENT
Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 10:06 P.M.
•
Janet ISirabian,Village Clerk
APPROVED BY ME THIS 7th DAY OF April ,2008
Village President