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2008-02-25 - Village Board Regular Meeting - Minutes • 11976 02/25/2008 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 25,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. After a moment of silence to honor the Northern Illinois University community,those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Kahn,Trilling,and Rubin. Trustee Glover was absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy Village Manager;Scott Anderson,Director of Finance;Ed Schar,Building&Zoning Commissioner; Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Carmen Molinaro,Director of Golf Operations. APPROVAL OF MINUTES Moved by Kahn,seconded by Berman,to approve the minutes of the February 4,2008 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 -Rubin ABSENT: 1 -Glover Motion declared carried. WARRANT#1091 Mr.Anderson read Warrant#1091. Moved by Braiman,seconded by Kahn,to approve Warrant#1091 in the amount of$3,318,220.87 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein read a Proclamation declaring March 2008 as Poison Prevention Month in Buffalo Grove, and encouraged all residents to educate themselves about the potentially dangerous substances in their homes and take steps to keep themselves and their children safe from these poisons. President Hartstein learned of a Reverse 9-1-1 System where residents receive notification when there is some type of emergency,and he asked staff to explore that possibility and report back to the Board. VILLAGE TRUSTEE REPORTS Trustee Kahn stated that the next Blood Drive on Saturday March 8,2008 at the Alcott Center,and he urged all resident who are able,to donate this life-saving resource. 11977 02/25/08 Trustee Braiman reported on the Florescent Light Bulb Recycling provided by the Village,and noted that residents with specific questions may call the Village Health Department. Trustee Rubin further reported on the efforts of the Fire Prevention Bureau with regard to poison prevention, particularly in small children. The Village Clerk reported on the plans for the 50th Anniversary celebration,beginning with an Open House to be held in he Council Chambers on Saturday&Sunday,March 8&9,2008 from 1:00-4:00 P.M. VILLAGE MANAGER'S REPORT Mr.Brimm noted the submittal and posting of the Monthly Management Report for the month of January 2008;there were no questions on this report. Andy Stein, 17 Chevy Chase Drive,presented a$500.00 donation,on behalf of the Allstate Foundation,toward the Buffalo Grove Arts Festival. President Hartstein extended special thanks and appreciation to Mr.Stein for pursuing this grant,as well as to the Allstate Foundation. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Braiman,to approve the Consent Agenda. CONTRACT CUSTODIAL SERVICES Motion to authorize bid for contract custodial services. UNIFORM RENTAL Motion to authorize bid for uniform rental Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. ZBA APPEAL—2 CRESTVIEW TERRACE President Hartstein explained the procedure to be followed. Bob Grunwald,representing his aunt,Jean Deal,2 Crestview Terrace,presented testimony as to why they request a variance of Zoning Ordinance,Section 17.20.030,pertaining to Building Height,Bulk and Lot Coverage,reversing the decision of the Zoning Board of Appeals. 11978 02/25/2008 ZBA Chairman Entman and Commissioners Stein and Windecker reviewed both sides of the deliberations that took place at the ZBA meeting,providing some clarification as to why there was a 3-3 split in the vote. Lengthy discussion took place with regard to the circumstances surrounding this situation. Moved by Berman,seconded by Braiman,to grant the appeal of the Zoning Board of Appeals decision to deny the request made by Jean Deal,2 Crestview Terrace,for variance of Zoning Ordinance, Section 17.20.30, pertaining to building height,bulk and lot coverage,subject to completion of the various code corrections that have been submitted and approved by the Building&Zoning Department. Trustee Berman stated that he believes the changes to the structure itself are relatively insignificant,he does not believe this change is detrimental to the neighborhood,and he believes this structure would have been otherwise allowed,and he supports giving the benefit of the doubt to the petitioner. Trustee Trilling agrees with Trustee Berman,and pointed out to the audience that a permit is required for most changes made to a structure,and he strongly recommends that everyone check with the Building Department to find out and understand the requirements. President Hartstein noted that the purposes of codes and ordinances are not to be punitive or create a burden for residents,but to ensure that structures are built correctly and to ensure life safety within the community. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. Mr.Grunwald thanked the Board for their decision,and stressed that he did misunderstand what he was told,and did not try to circumvent the permit process. The Village Clerk noted that representatives from the Building&Zoning Department will be available to answer questions at the April 27,2008 Open House on the Village campus. AFFINITY HEALTHCARE Mr.Brimm reviewed the proposal for Affinity Healthcare,seeking Plan Commission referral,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mark Tritschler,P.E.,Executive Vice President of McShane Construction,reviewed the site plan,and then answered questions from the Board. Dr. Susan Nelson presented a background of Affinity Healthcare,noting that there are 28 physicians,and this plan offers them an opportunity to pull two of their sites together. Trustee Braiman stated that his concern is the use of the property,as he was led to believe that this site would be a commercial use,and he is concerned about sending this proposal to the Plan Commission until there is a proposal for the entire parcel. Dr.Nelson stated that they anticipate that the rest of the property will be commercial. Trustee Berman has the same concerns as Trustee Braiman;this parcel was part of a larger corridor;he does not wish to move forward with just this one parcel;he does think it is essential that the Village continue to plan for this along with the Milwaukee Avenue frontage,and make sure that the plan is compatible with future retail uses;he does appreciate the willingness to provide the easements and to allow access and utilities for the parcel to the north;however,he is troubled by the fact that this is coming before the Village without the rest of the package. 11979 02/25/2008 In answer to a question from President Hartstein,Mr.Raysa stated that a referral to the Plan Commission just signifies that the Board has directed the petitioner to start the process at the Plan Commission and would not bind the Board as far as how they will vote on any type of development. Mrs.Neukirch stated that the petitioner has been told that Mr.Greenberg's signature is required before the Plan Commission process is started. Trustee Kahn shares the same concerns as previously stated;he is disappointed that Mr.Greenberg is not present;he believes the proposal brings in something that is a benefit to the community;he does not wish to hold the petitioner back,but he also does not want them to spend time and energy on a plan that will not be approved unless it is part of the entire package. Trustee Trilling stated that his real concern is providing access to the parcel to the north,and until he knows how that access will be given,it would be very difficult for him to move forward on this site,unless the access were on the proposed property. Moved by Braiman,seconded by Berman to refer the Affinity Healthcare,proposed office building on Lots 95- 99 in the Corporate Grove Business park(portion of 1500 Busch Parkway,to the Plan Commission for review, with the understanding that Mr.Greenberg will be working with Affinity Healthcare and with the Plan Commission to provide a comprehensive plan for the entire parcel. Mr.Trischler stated that their response is that this parcel is currently zoned;they are not asking for changes or variations;he does not believe it is fair to attach a time frame to the rest of the parcel when it is something over which they have no control. Mr.Pfeil stated that this property does need a Preliminary Plan review;the zoning is in place and this is a permitted use in the Industrial District. The Board made clear that there are reservations with this property,and the petitioner would be taking a risk that the plan will not be supported when it comes back before the Board. President Hartstein stated that Scott Greenberg needs to come in and sit down and work with the Village with regard to the remainder of the property. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. GPS SYSTEM Moved by Kahn,seconded by Berman,to award bid for GPS System for Buffalo Grove Golf Club Gas Powered Golf Carts to Ranger Plus,in an amount not to exceed$139,776.00 and in conjunction with memo dated February 25,2008 in the Board packets. Mr.Brimm summarized this proposal,details of which are contained in the Village Board Meeting Agenda item Overview prepared by Mr.Molinaro. Mr.Molinaro answered questions from the Board. Upon roll call,Trustees voted as follows on the motion: 11980 02/25/2008 AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. POLICE SERVICE VEHICLE Moved by Braiman,seconded by Kahn,to authorize bid waiver and purchase of replacement Police Service vehicle through the Suburban Purchasing Cooperative,in accordance with the memorandum before the Board. Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Whalen. Trustee Braiman confirmed that the cost for the vehicle is$28,740.00 and is provided for in the Police reserve. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. FIRE STAFF VEHICLE Moved by Braiman,seconded by Kahn,to authorize bid waiver and purchase of replacement Fire Staff Vehicle through the State of Illinois Department of Central Management Services,in accordance with the memorandum and at a cost not to exceed$22,040.97. Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Whalen. Trustee Braiman confirmed that the cost for the vehicle is provided for in the reserve. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. PAVEMENT CRACK SEALING PROGRAM Moved by Braiman,seconded by Kahn,to authorize participation in the Northwest Municipal Conference 2008 Pavement Crack Sealing Program,in accordance with the memo before the Board. Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl,and it is staff recommendation to participate in the program in an amount not to exceed$75,000.00. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. 11981 02/25/2008 EXECUTIVE SESSION Moved by Braiman,seconded by Kahn,to move to Executive Session for the purpose of discussing Pending Litigation,Section 2. C. 11.,and Personnel, Section 2. C. 1.of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. The Board moved to Executive Session from 9:00 P.M.until 10:05 P.M. ADJOURNMENT Moved by Trilling,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the meeting was adjourned at 10:06 P.M. Janet M. irabian,Village Clerk APPROVED BY ME THIS 3rd DAY OF March ,2008 all‘d/Affif Village President