2008-02-04 - Village Board Regular Meeting - Minutes 11969
02/04/08
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 4,2008
CALL TO ORDER
President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,and
Trilling. Trustee Rubin was absent.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;
Leisa Niemotka,Management Assistant; Gregory Boysen,Director of Public Works;Rick Kuenkler,Village
Engineer;Acting Fire Chief Ciecko, and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the January 21,2008 Regular Meeting.Upon
roll,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
WARRANT#1090
Mr.Tenerelli read Warrant#1090. Moved by Kahn,seconded by Berman,to approve Warrant#1090 in the
amount of$1,399,466.90,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 -Rubin
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
On behalf of the entire Village Board,President Hartstein presented Village Manager William Brimm with a
token of appreciation from the individual members in recognition of his 30 years of dedicated service to the
Village of Buffalo Grove. Mr.Brimm thanked the Board for this remembrance and for their support.
President Hartstein noted that Lake County is making plans to shape the County's future,and is in the process
of holding several forums throughout the County that are open to the public to learn about County services,and
attendees will be welcome to offer their input on the subject;he then announced the times and locations of these
forums. Commissioner David Stolman also briefly commented on these forums.
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TRUSTEE REPORTS
Trustee Braiman noted that February 3-9,2008 is National Burn Awareness Week,and the Buffalo Grove Fire
Department reminds parents and care givers that fire is just one of the causes of burn injuries. Children may also
be seriously injured by hot liquids,heating appliances,electrical currents and chemicals.
VILLAGE MANAGER'S REPORT
Mr.Brimm noted that the Fire Department has received a grant to provide equipment that has been prioritized by
the Department. The piece of equipment being supplied to the Department has been identified as a Ramp
Biodetection System,which is designed to test various liquids,powders and invisible agents for any type
biological agents or contamination that is in the air.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there
were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Braiman,seconded by Glover,to approve the Consent Agenda.
ORDINANCE#2008-4—TITLE 19
Motion to pass Ordinance#2008-4 amending Title 19,Park,School and Library Donations of the Village of
Buffalo Grove Municipal Code.
ORDINANCE#2008-5—SIGN CODE
Motion to pass Ordinance#2008-5,granting variations from Section 14.20.050,pertaining to Industrial Districts,
and Section 14.20.080,pertaining to Wall Signs of the Buffalo Grove Sign Code for Peerless Bridge,LLC, 1650
Leider Lane.
ORDINANCE#2008-6—SIGN CODE
Motion to pass Ordinance#2008-6,granting variations from Section 14.20.050,pertaining to Industrial Districts,
and Section 14.20.070,pertaining to Ground Signs of the Buffalo Grove Sign Code for Peerless Bridge,LLC,
1700 Leider Lane.
ORDINANCE#2008-7—SIGN CODE
Motion to pass Ordinance#2008-7,granting variations from Section 14.20.050,pertaining to Industrial Districts,
Section 14.40.025,pertaining to Changeable Copy Signs,and Section 14.40.145,pertaining to Off-Premises
Signs of the Buffalo Grove Sign Code for Peerless Bridge,LLC, 1701 Leider Lane.
ORDINANCE#2008-8—AUSTIN KOO'S
Motion to pass Ordinance#2008-8,amending Chapter 5.20 Liquor Controls,Class E,Austin Koo's Take Outs
Co., 1663 Buffalo Grove Road.
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RESOLUTION#2008-02—PRIVATE ACTIVITY BOND
Motion to pass Resolution#2008-02(referred to as 2008-A when read),transferring$3,674,635.00 Private
Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool,hosted by the Village of Buffalo
Grove.
RESOLUTION#2008-03—CONTRACTUAL STREET MAINTENANCE
Motion to pass Resolution#2008-03,(referred to as 2008-B when read)Calendar 2009 Village Wide Contractual
Street Maintenance Program Motor Fuel Tax Resolution.
LINDEN AVENUE LIFFT STATION
Motion to bid Linden Avenue Lift Station Improvements.
Trustee Braiman stated that he does not have a problem bidding for the lift station improvements,as long as the
Board receives detailed information as to the need before work progresses.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling Rubin
NAYS: 0—None
ABSENT: 1 -Rubin
Motion declared carried.
ORDINANCE#2008-9—ROHR-ALPHA,INC.
Mr.Brimm briefly reviewed the two economic incentive agreements between the Village and the Rohrman
Group cited in this and the following ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mrs.Neukirch.
Mark Battista,director of the Rohrman Group,also reviewed the agreements,as well the efforts made by the
Rohrman Group to keep a dealership in Buffalo Grove. Mr.Battista also noted the Buffalo Grove Police&Fire
Departments have been the most supportive of any of the municipalities that they deal with,and he wants to
publicly thank them for their dedication;he also thanked all of the other Village Departments for their continued
cooperation.
Moved by Braiman,seconded by Kahn,to pass Ordinance#2008-9,approving an Economic Incentive
Agreement by and between the Village of Buffalo Grove and Rohr-Alpha,Inc.,pursuant to the Exhibit A dated
2-4-08 in the upper left-hand corner.
Trustee Berman stated that he appreciates the commitment that the Rohrman Group has made to the Village of
Buffalo Grove,and further explained why the Board would give this economic incentive for just one year. Mr.
Battista then answered some questions posed by Trustee Berman.
Mr.Battista clarified that the agreement should be between Robert B. Rohrman, Inc.,and explained the details
with regard to the difference in the corporate name.
Mr.Battista answered further questions from the Board.
Trustee Trilling asked that the Building Department give priority to these plans when they are submitted so that
income may be generated as soon as possible.
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Mr.Raysa asked that the record show that Ordinance#2008-9,that Exhibit A is dated 2-4-2008 in the upper left-
hand corner,and the Exhibit A for Saturn which will be Ordinance#2008-10 is dated 1-31-2008 in the upper
left-hand corner.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
ORDINANCE#2008-10—ROBERT B.ROHRMAN
Moved by Glover,seconded by Braiman,to pass Ordinance#2008-10,authorizing an Economic Incentive
Agreement by and between the Village of Buffalo Grove and Robert B.Rohrman,which will be amended by the
Village Attorney.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
President Hartstein thanked Mr.Battista for working with the Village and noted that the Village looks forward to
working with them in the future.
RESOLUTION#2008-04—2008 STREET MAINTENANCE PROJECT
Moved by Trilling,seconded by Berman,to pass Resolution#2008-04(referred to 2008-C when read),
approving an Agreement for Construction Engineering Services for the 2008 Village Wide Contractual Street
Maintenance Project.
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Kuenkler.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
RESOLUTION#2008-05—2009 STREET MAINTENANCE PROJECT
Moved by Trilling,seconded by Braiman,to pass Resolution#2008-05(referred to as 2008-D when read)
approving an Agreement for Design Engineering Services for the 2009 Village Wide Contractual Street
Maintenance Project.
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Kuenkler.
Trustee Berman asked that staff communicate with a resident questioning why his streets were not being
considered,and to keep the Board apprised of the resolution.
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Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
VILLAGE WEBSITE
Mrs.Niemotka made apresentation regarding the proposal to enter into a contract with Civic Plus to update the
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Village's website,details of which are contained in the Village Board Meeting Agenda Item that she prepared.
Trustee Glover stated that she likes the idea that the website will be becoming more interactive,as well as the
idea of having 24-hour dedicated web service.
Mrs.Niemotka stated that this company is dedicated to municipal government only.
Moved by Glover,seconded by Berman,to enter into a contract with Civic Plus to update the Village's website,
in an amount not to exceed$14,600,and with a monthly maintenance fee not to exceed$500.
Trustee Braiman noted that Mrs.Niemotka and Mrs.Neukirch recently spoke at a seminar regarding intemet
access,which was very well done and very well received,and he noted that the Board appreciates that
presentation. Trustee Braiman thinks the upgrade is important,and he will be voting in favor.
Trustee Kahn stated that he is also very supportive of this,however,he did question what is being done
internally with regard to the website,and he is somewhat disappointed that outside resources need to be used.
Trustee Berman stated that,to some extent,he shares Trustee Kahn's disappointment,but he also agrees that the
current site does not meet out goals;he believes the proposed cost is reasonable,and he believes the proposal is
worthwhile.
Mrs.Neimotka responded to a question from Trustee Trilling with regard to video streaming Board meetings and
podcasts,and the cost of those services.
President Hartstein also believes that this is a positive development in terms of creating a user-friendly web for
the community.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1—Rubin
Motion declared carried.
POLICE VEHICLES
Moved by Braiman,seconded by Kahn,to authorize bid waiver and purchase of replacements Police Pursuit
Vehicles through the State of Illinois Department of Central Management Services,in accordance with the
memo before the Board.
Mr.Brimm reviewed the proposal,
osa details of which are contained in theVillage
p p Board Meeting Agenda Item
Overview prepared by Mr.Whalen,noting that staff recommends purchase of the vehicles in amount not to
exceed$129,420.
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Mr.Brimm confirmed to Trustee Braiman that the reason for the bid waiver is because of the State bid,and there
are funds for this purchase in the Capital Reserve Fund.
Trustee Berman stated that the Department and the Village Manager's office is doing a fairly creative rotation of
vehicles to satisfy the needs of the Department,and he commended the Chief and Mr.Brimm for creatively
solving a problem that does not require new cars for every one of the cars that need to be replaced.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
FIRE VEHICLES
Moved by Braiman,seconded by Glover,to authorize bid waiver and purchase replacement Fire Service
Vehicles through he Suburban Purchasing Cooperative in accordance with the memorandum before the Board.
Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Whalen,noting that staff recommends purchase of the vehicle in amount not to
exceed$34,760. Mr.Brimm confirmed that the reason for the bid waiver is because of the Cooperative bid,and
there are funds for this purchase in the Capital Reserve Fund.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
2008 CONTRACTUAL STREET MAINTENANCE
Moved by Trilling,seconded by Glover,to award bid for Calendar 2008 Village Wide Contractual Street
Maintenance program(A Lamp Concrete Contractors,Inc.).
Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda
Overview prepared by Mr.Kuenider,noting that staff recommends award of the contract in an amount not to
exceed$2,761,560.10;he then answered questions from Trustee Braiman.
In answer to a question from Trustee Trilling,Mr.Kuenlder reviewed the bid bond.
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1—Rubin
Motion declared carried.
FIRE CHIEF
Mr.Brimm announced that a new Fire Chief has been chosen. It is staff recommendation that Terry Vavra be
appointed as the next Fire Chief of the Buffalo Grove Fire Department to be effective March 3,2008.
President Hartstein extended thanks to Acting Chief Ciecko for his service over the past few months,and also
extended a welcome to Terry Vavra.
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EXECUTIVE SESSION
Moved by Berman,seconded by Kahn,to move to Executive Session for the purpose of discussing Pending
Litigation,Section 2.C. 11.,and Personnel, Section 2. C. 1.of the Illinois Open Meetings Act. Upon roll call,
Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSENT: 1 —Rubin
Motion declared carried.
The Board moved to Executive Session from 8:46 P.M.until 9:22 P.M.
ADJOURNMENT
Moved by Braiman,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 9:23 P.M.
Janet A: irabian,Village Clerk
APPROVED BY ME THIS 25th DAY OF February ,2008
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Vi age President
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