2021-05-19 - Planning and Zoning Commission - Agenda Packet m' Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
g Buffalo Grove, IL 60089-2100
L u' Planning and Zoning Commission Phone:847-459-2500
Regular Meeting
May 19, 2021 at 7:30 PM
I. Call to Order
2. Open Meetings Act Compliance
Pursuant to orders issued in response to the COVID-19 pandemic, this Public Hearing is
closed to in-person, public attendance. The hearing is being held via Zoom web
conference meeting, which permits the public to fully participate in the virtual Public
Hearing via Zoom on a computer, tablet or phone. Details on how to access and
participate in this online virtual hearing are available below. More information
pertaining to the meeting information and links to the virtual meeting can be found at
<h ttps://us02web.zoom.us/i/86907623465>
Or One tap mobile:
US:+13126266799„86907623465# or+19294362866„86907623465#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US:+1 312 626 6799 or+1 929 436 2866 or+1 301 715 8592 or+1 346 248 7799 or+1 669
900 6833 or+1 253 215 8782
Webinar ID:869 0762 3465
International numbers available:<https://us02web.zoom.us/u/kcxM86mPOC>
II. Public Hearings/Items For Consideration
1. Consider a Variation to Allow a Proposed Sunroom Addition to Encroach into the Rear
Yard Setback at 1566 Countryside Dr. (Trustee Johnson) (Staff Contact: Nicole Woods)
2. Consider a Variation for a 6 Foot Solid Fence that was Installed in the Rear Yard at 754
Carriageway (Trustee Weidenfeld) (Staff Contact: Nicole Woods)
III. Regular Meeting
A. Other Matters for Discussion
B. Approval of Minutes
1. Planning and Zoning Commission - Regular Meeting -Apr 21, 2021 7:30 PM
C. Chairman's Report
D. Committee and Liaison Reports
E. Staff Report/Future Agenda Schedule
F. Public Comments and Questions
IV. Adjournment
The Planning and Zoning Commission will make every effort to accommodate all items on the
agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of
matters to another meeting should the discussion run past 10:30 p.m.
V. Information Items
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
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Action Item : Consider a Variation to Allow a Proposed Sunroom
Addition to Encroach into the Rear Yard Setback at 1566
Countryside Dr.
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Recommendation of Action
Staff recommends approval, subject to the conditions in the attached staff report.
The Petitioner, who resides at 1566 Countryside Dr. is seeking a variation for a proposed sunroom
addition to encroach into the rear yard setback.
ATTACHMENTS:
• Staff Report-1566 Countryside (DOCX)
• Plan Set (PDF)
Trustee Liaison Staff Contact
Johnson Nicole Woods, Community Development
Wednesday, May 19, 2021
Updated: 5/14/2021 11:41 AM Pagel
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VILLAGE OF BUFFALO GROVE "
PLANNING&ZONING COMMISSION
STAFF REPORT
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MEETING DATE: May 19, 2021
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SUBJECT PROPERTY LOCATION: 1566 Countryside Dr
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PETITIONER: Envy Home Services on behalf of the homeowner Sathish Devaraj s
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PREPARED BY: Rati Akash,Village Planner
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REQUEST: A variation forthe proposed sunroom addition which encroaches 0
into the rear yard setback of the subject property. o
EXSITING LAND USE AND ZONING: The property is improved with a single-family home currently
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zoned R5. c
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COMPREHENSIVE PLAN: The approved Village Comprehensive Plan calls for this property 3
and the immediate neighborhood to be single-family detached.
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PROJECT BACKGROUND co
The Petitioner is requesting a variation for the purpose of constructing the proposed sunroom addition o
which encroaches into the rear yard setback of the subject property. The R5 Zoning Code requires a 35' a
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rear yard setback, and hence a variation is required to install the sunroom addition.
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PLANNING&ZONING ANALYSIS
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• The subject property has an existing ;
patio in the rear yard which will be
replaced by the sunroom addition ` " c
and an open patio. v
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• The proposed sunroom addition will
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be located in the rear yard of the
subject property.
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• This proposed sunroom addition
measures 16' in length and 11'-6" in LO�
width, with is a total area of 184 c
square feet. Q-
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• This expanded sunroom addition will G-�1
encroach 11'-6" into the required
35' rear and setback. c
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• The proposed sunroom addition will be located approximately 23'-6"from the rear property line.
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• The rear yard of the subject property abuts
the Arlington Heights Golf Course to the
west, and an open space to the north of
the property.
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• The Planning and Zoning Commission is °T 42Bg�4�4F
107.00(R)107.06(u) *" L
allowed to grant sunroom additions which
encroach up to 33% into the depth of the �, ��� „ � � °
required rear yard depth of the setback. InLU
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this case, the proposed sunroom rear yard 0@, i
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encroachment of 11'-6" constitutes 32.8%
of the required 35 rear yard setback and .�
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... ._.,107.00'()..106.s1 ,Iq N. .........._
meets the requirement. '("')
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LOT 40
Variations requested 0
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A rear yard variation from Section 17.40.020 from the Buffalo Grove Zoning Code to allow the =
encroachment of a sunroom addition.
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The following is a recently approved setback variations for rear yard setback variations: 0
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Address Sunroom addition Percentage encroachment
encroachment o
67 W Fabish 5'-4" 18% Q
425 Mayfair 13'-4" 33%
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860 Holly Stone Lane 10, 33%
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958 Parker Lane 5'-6" 17%
2324 Acorn Place 12' 30%
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DEPARTMENTAL REVIEWS 0
Village Department Comments
Engineering The Village Engineer has reviewed the proposed sunroom addition,and
does not have any engineering concerns with the location of the +
proposed sunroom. 3
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SURROUNDING PROPERTY OWNERS
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Pursuant to Village Code, the contiguous property owners were notified and a public hearing sign was
posted on the subject property. The posting of the public hearing sign and the mailed notifications were
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completed within the prescribed timeframe as required.As of the date of this Staff Report,the Village has
received one call inquiring about the proposed rear yard setback variation, however no objections were
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expressed. 0
STANDARDS
The Planning & Zoning Commission is authorized to grant variations of the Zoning Code based on the s
following criteria: U
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1. The plight of the owner is due to unique circumstances; t°
2. The proposed variation will not alter the essential character of the neighborhood;
3. There are practical difficulties or particular hardships in carrying out the strict letter of this
Chapter which difficulties or hardships have not been created by the person presently having an
interest in the property; and, $
4. The proposed variation will not be detrimental to the public health safety and welfare.
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The petitioner has provided a written response to the standards for a variation which are included in
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STAFF RECOMMENDATION c
Village staff recommends approval for the purpose of constructing a sunroom addition that would
encroach 11'-6" into the rear yard setback: a
1) The proposed sunroom addition shall be installed in accordance with the documents and plans c
submitted as part of this petition. _
ACTION REQUESTED
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The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony 0
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concerning the variation.The PZC shall make a final decision on whether or not to approve the variation. o
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Suggested PZC Motion 3
PZC moves to grant a variation to Section 17.40 of the Buffalo Grove Zoning Code to allow for a proposed
sunroom addition in the rear yard which encroaches 11'-6" into the required rear yard setback on the c
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subject property. The sunroom shall be constructed in accordance with the documents and plans submitted c
as part of this petition.
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To the Planning and Zoning commission of Buffalo Grove regarding the variance at 1566 Countryside Dr:
We are requesting a variance because we are trying to construct a 11'-6,,x16 3 season sunroom Q
addition, the rear yard setback requirement is 35 feet, and we would be 23 feet away.The construction Y
being done on the site will consist of a 11'-6"x16 room addition with a 11'-6"x42"trench foundation
underneath.The hardship that will arise if the variance is not granted is that there will be no room for N
any sort of addition work.This issue is because of the location of the home on the lot. As previously -a
mentioned because of the home's location there is no room to make improvements on the home since
any sort of addition work would not be able to fit since from the back of the home to the property line is
35 feet which is the same length as the required rear yard setback of 35 feet. So, this would lead to no
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space to make any sort of improvements to the back of the home.
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Response to Standards
1. The plight of the owner is due to unique circumstances; a
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Your Evidentiary Statement:
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The home's location has no room to make improvements on the home since any sort of N
addition work would not be possible from the home since the rear yard setback
requirement is 35 feet which is not an adequate amount of space to work with. This is
not adequate space because the proposed room addition is 12 feet in length and that W
would leave no room to build since that would be encroaching the rear yard setback by z
12 feet leaving no room to build anything. o
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2. The proposed variation will not alter the essential character of the neighborhood; °
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Your Evidentiary Statement: It will not alter the essential character of the
neighborhood. 0
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3. There are practical difficulties or particular hardships in carrying out the strict letter of L
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Your Evidentiary Statement:The particular hardships have not been created by the41
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person having interest in the home.There is no space allowed for any addition work c
to be done because of the home's location on the lot and this is not an adequate a
amount of space for any addition work to be done.
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4. The proposed variation will not be detrimental to the public health safety and welfare.
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Your Evidentiary Statement: It will not be detrimental to the public health, safety, or
welfare of the neighborhood. o
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For whoraa of may concern, 1 wnaaf9 not be We to make ut:to the variance meeting on May 1, 1a,for the
vadance for the proposed su room project at my property 1566 Countryside Dr.So, p as the homeowner
am authorizing ; aarra inge a and arch Ziehnski with Envy Hume Services to represent me fear the Q
meefirig, Thank you,
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Sincerely, �
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Sa"ath'rsh Devaaraj a
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2.2
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Action Item : Consider a Variation for a 6 Foot Solid Fence that was
Installed in the Rear Yard at 754 Carriageway
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Recommendation of Action
Staff recommends approval, subject to the conditions in the attached staff report.
The Petitioner, who resides at 754 Carriageway Way Dr., is seeking a variation for a 6 foot solid fence
that was installed in the rear yard and abuts other single-family lots.
ATTACHMENTS:
• Staff Report—Updated (DOCX)
• Plan Set (PDF)
Trustee Liaison Staff Contact
Weidenfeld Nicole Woods, Community Development
Wednesday, May 19, 2021
Updated: 5/14/2021 11:36 AM Page 1
Packet Pg. 15
VILLAGE OF BUFFALO GROVE "
PLANNING&ZONING COMMISSION
STAFF REPORT
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MEETING DATE: May 19, 2021
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SUBJECT PROPERTY LOCATION: 754 Carriageway Way Dr C)
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PETITIONER: Mark&Susan Maddox
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PREPARED BY: Rati Akash,Village Planner `d
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REQUEST: A variation to keep an existing 6 foot solid fence in the rear
yard. s
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EXSITING LAND USE AND ZONING: The property is improved with a single-family home currently
zoned R5.
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COMPREHENSIVE PLAN: The approved Village Comprehensive Plan calls for this property N
and the immediate neighborhood to be single family detached. 3
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PROJECT BACKGROUND Ui
The Petitioner is requesting to keep an existing 6 foot ��� '� %..
solid fence on two sides enclosing the rear yard. � co
Pursuant to fence code any fence greater than 5 feet o
must be of an open design. As the Petitioner is U_
proposing a solid fence greater than 5 feet and the
property abuts single-family lots, a variation is w
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PLANNING&ZONING ANALYSIS
• A 5 foot solid fence once surrounded the entire
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property. It was in a poor condition and some
sections the fence fell down. In 2020, the
homeowner replaced the sections that fell down c
with 6 foot solid fence. The Petitioner is seeking a
variance for this 6 foot solid fence, which was
installed along the eastern and northern property M
lines. As shown in the image, some portions of the ,,, Q-
5 foot solid fence is still existing along the west and
north section of the property. a
:, Installed 6'solid fence that needs a variance
• The Fence Code was recently updated to allow for w
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umu Existin 5'solid fence y
6 foot solid fences that abut major arterial roads,
railroad right of was multi-family, parks or non-
residentially zoned lots. In this case, the fence £
abuts single-family lots and hence requires a variance.
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• The Petitioner is requesting this 6 foot solid fence for privacy.
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• Other than the variation for the height,the existing fence meets all outlined fence code requirements. 0
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VARIATIONS REQUESTED
A fence height variation from Section 15.20 from the Buffalo Grove fence code states that fencing materialLO
that is over five feet in height shall be of a design that is open so as to allow visibility. ~
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The following is a list of approved fence height variations in the rear yard:
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Address Year Approved Approved Fence Height Material and Type
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677 Aspen 2020 6 Solid vinyl fence
466 Raphael 2019 61 Solid vinyl fence c�a
23 Columbus Pkwy 2018 6' Solid wood fence 5
5 Cambridge Ct 2016 6' Solid vinyl fence
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6 Strathmore 2015 6' Solid wood fence ca
7 Strathmore Ct 2015 6' Solid fence
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DEPARTMENTAL REVIEWS o
Village Department Comments o
Engineering The Village Engineer has reviewed the existing fence location and does U0
not have any engineering or line of sight concerns or objections with W
the location of this fence.
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SURROUNDING PROPERTY OWNERS 0
Pursuant to Village Code, the contiguous property owners were notified and a public hearing sign was `6
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posted on the subject property. The posting of the public hearing sign and the mailed notifications were j
completed within the prescribed timeframe as required.As of the date of this Staff Report,the Village has
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received three calls inquiring about the existing fence, and one caller raised an objection to 6 foot solid
fences in residential neighborhoods. in
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STANDARDS
The Planning & Zoning Commission is authorized to grant variations of the Fence Code based on the
following criteria:
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1. The plight of the owner is due to unique circumstances;
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2. The proposed variation will not alter the essential character of the neighborhood;
3. There are practical difficulties or particular hardships in carrying out the strict letter of this
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Chapter which difficulties or hardships have not been created by the person presently having an in
interest in the property; and,
4. The proposed variation will not be detrimental to the public health safety and welfare.
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Packet Pg. 17
2.2.a
The petitioner has provided a written response to the standards for a variation which are included in
this packet. 3
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STAFF RECOMMENDATION
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Village staff recommends approval of a variation for an existing 6 foot solid fence for the property at 754
Carriageway Way Dr,subject to the following condition:
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1) The fence shall be in conformance with the documents and plans submitted as part of this
petition.
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ACTION REQUESTED
The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony s
concerning the variation.The PZC shall make a final decision on whether or not to approve the variation.
Suggested PZC Motion
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PZC moves to grant a variation to Section 15.20 of the Buffalo Grove Zoning Code to allow for an existing n
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6 foot solid fence at 754 Carriageway Way Dr; provided the fence shall be in conformance with the N
documents and plans submitted as part of this petition.
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Mark& Suzan Maddox
754 Carriage Way Dr
Buffalo Grove, IL 60089
M 224.230,0005
March 26th, 2021
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Village of Buffalo Grove
Department of Building and Zoning
Fifty Raupp Blvd
Buffalo Grove, 11-60089
Ph 847.459.2530
Re: Variance; Chapter 15.20.090C
Dear Dept of Building &Zoning,
We are seeking a variance per Village Code Chapter 15.20.090C to allow for a Eft paneled fence in back
yard and partial side yard as outlined in the attached Plat of Survey and highlighted in yellow.
Last summer we had to replace rotting sections of our fence which blew down in various sections due to
both wood rot and windstorms. We had sought to apply for a permit at that time but due to Covid-1 9, we
were told by the Village that no permits were being issued. Being that we had a large 1301b family dog
that used the yard daily, we needed to proceed with replacing the damaged sections of the fence. Upon
inspection, we saw that the entire back and side fence were in such disrepair that we decided to replace
section by section. U
Although the fence is Oft and closed paneled in the back yard and partial side yard, the yard grade is such U-
that a 5ft fence offered no privacy and would have allowed for the dog to engage with the neighbor's own :2
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privacy. As it is, if standing On Our own patio and our back neighbor standing on their own patio, we can (n
easily see and greet each other; the fence really is not an eye sore nor intrusive. Again, the grade at the 0
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adjoining yards is so low that the Eft fence really has the appearance of a 5ft fence. On the side yard we U-
tapered the Eft fence down to 5ft meeting the front, street facing 5ft fence at equal heights.
We consulted both neighbors while replacing the old fence and both neighbors were and, I believe still
are, very pleased with the appearance.
.2
We are seeking a variance for the reason and circurnstances note above and hope that the Village will
agree. We have been in this neighborhood for over 25 years and have always been conscientious >
neighbors. Always helping a neighbor in need; be it shoveling driveways of our elderly neighbors,
vacationing neighbors, or neighbors recovering fronn illness. We have always been there to help in any
way we can. Helping with those same neighbor's home repairs, or just helping move heavy furniture or
garden supplies; we have always stepped in to offer a hand. We are good neighbors and proud to be part 0
of the Buffalo Grove community.
At this time, I have also filled out a request for permit as required. co
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Thank you for your consideration! a.
Mark& Suzan Maddox E
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External use permitted Packet Pg. 19
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2.2.b
During your testimony at the public Hearing you need to testify and present your case for the variance being
requested. During your testimony you need to affirmatively address the four (4) standards listed below. I have
completed the first one for you since it is not applicable. I have left you room to write down your statements in
advance of the meeting.
The Planning &Zoning Commission is authorized to grant variations to the regulations of the Fence Code based
upon findings of fact which are made based upon evidence presented at the hearing that:
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1. The plight of the owner is due to unique circumstances; v
Your Evidentiary Statement: Our fence was rotting away and was knocked down during a late 2020
spring windstorm.The Village was not allowing for permits at the time due to Covid-19. Being that we
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had a 1501b dog in the yard,we needed to repair and replace the fence without delay.The back of the }
yard is at a low grade,whereas a 5ft fence would not offer any privacy, so we chose the 6ft fence. The
spaced panels on each side of the fence per the village's code would have caused issues with our dog(s)
barking at the neighbors anytime they were in their backyard, so we opted for side by side panels on
a single side. (photos attached)
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2. The proposed variation will not alter the essential character of the neighborhood; N
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Your Evidentiary Statement:The fence is certainly an upgrade to the rotting away fence we replaced.
3
We tapered the fence down to 5 ft on the side yard and front gate facing the street.The fence fits and
joins into our neighbor's fence in perfect unity.The backyard fence is barely seen from outside of our
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yard and our neighbor's yard—whom I believe are very happy with the new fence
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3. There are practical difficulties or particular hardships in carrying out the strict letter of this Chapter which
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difficulties or hardships have not been created by the person presently having an interest in the property; W
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Your Evidentiary Statement:
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It would be very costly and challenging to change the present style of the fence.
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4. The proposed variation will not be detrimental to the public health safety and welfare. >
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Your Evidentiary Statement:
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The fence is not visually appear offensive or intrusive to our neighborhood.
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Mark& Suzan Maddox
754 Carriage Way Dr a
Buffalo Grove, IL 60089 c
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224 230 0005 E
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3.B.1
04/21/2021
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON WEDNESDAY, APRIL 21, 2021
Call to Order
The meeting was called to order at 7:30 PM by Chairman Frank Cesario
2. Open Meetings Act Compliance
Pursuant to orders issued in response to the COVID-19 pandemic, this Public Hearing is
closed to in-person, public attendance. The hearing is being held via Zoom web r<,
conference meeting, which permits the public to fully participate in the virtual Public
Hearing via Zoom on a computer, tablet or phone. Details on how to access and
participate in this online virtual hearing are available below. More information o
pertaining to the meeting information and links to the virtual meeting can be found at
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tt s: us02 Web.zoom.us ` 84365972273> a
Or One tap mobile: a
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US:+13126266799„84365972273# or+19294362866„84365972273#
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Or Telephone: N
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Dial ffor higher quality, dial a number based on your current location): `V
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US:+1 312 626 6799 or+1 929 436 2866 or+1 301 715 8592 or+1 346 248 7799 a
or+1 669 900 6833 or+1 253 215 8782 Q
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Webinor ID:843 6597 2273 w
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International numbers available: <hgpa ../ has yn® a raps a:ps/u/�C �V N j9 c
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Public Hearings/Items For Consideration
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Regular Meeting
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Other Matters for Discussion
1. Preliminary Plan Approval for a New Industrial Building at 1305 Busch Parkway
(Trustee Johnson) (Staff Contact: Nicole Woods)
Village Planner Akash provided a brief description of the preliminary plan design
for discussion.
Deputy Community Development Director provided the Commissioners with
additional detail regarding the item for discussion.
Mr. Paul provided an overview for the preliminary plan approval for a 50,516
square foot office industrial building. Building,parking, storm water, landscaping
and elevation plans were included in the overview.
Packet Pg. 25
3.B.1
04/21/2021
Chairperson Cesario shared that the plan design is great and looks like a really
nice building. He noted that his plan design is subject to approval of final plans.
Com. Richards thanked Mr. Paul. He asked if he could clarify the landscape plan.
Mr. Paul provided more detail on the landscape and stormwater.
Com. Richards asked if they had any ideas on a tenant.
Mr. Paul responded that it would most likely be someone already in the park, but
noted there was nothing at this time.
Chairperson Cesario referenced packet page 8 and asked Mr. Paul to walk
through the mechanics. y
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Mr. Paul explained the parking lot and the doors the employees would use. He
also explained the docks for the big trucks. He noted that there will not be a high
quantity of trucks maneuvering there. 0
Chairperson Cesario reference packet page 15, the preliminary truck c
movements. Q.
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Mr. Paul explained the preliminary truck movements and noted that one of the a
preliminary truck movements included afire truck on packet page 16. a
Com.Au reference packet page 18. M
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Com.Au asked about the use of the deck/patio spaces. N
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Mr. Paul explained they are not near any other buildings and would be used as a `*4
place employees can go outside with their laptop or take a break. N
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Com. Weinstein asked about handicap accessible parking spots. Q
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Mr. Paul responded that the number of handicap accessible parking spots is 0
correct.
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Chairperson Cesario asked Mr. Paul if he had any questions for the Commission.
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Mr. Paul thanked the Commission for their input. c
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Com. Spunt reference packet page 15. C
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Com. Spunt asked if there was enough room for two trucks to maneuver at the a;
some time. c
Mr. Paul responded that there is room, but unlikely that trucks will be passing
each other at any given time.
Com. Goldspiel commented that the plan is very thought out and overall a very
nice plan.
Com. Weinstein made a motion for a positive recommendation to the Village
Board for a preliminary plan approval for a 50,516 square foot industrial
building at 1305 Busch Parkway subject to the conditions listed on packet page
6.
Com. Richards seconded the motion.
Packet Pg. 26
3.B.1
04/21/2021
Chairperson Cesario commented in favor of the motion.
RESULT: APPROVED [UNANIMOUS]
AYES: Spunt, Cesario, Goldspiel, Weinstein, Au, Richards, Worlikar
ABSENT: Adam Moodhe, Zill Khan
Approval of Minutes
1. Planning and Zoning Commission - Regular Meeting -Apr 7, 2021 7:30 PM
RESULT: ACCEPTED [6 TO 0]
AYES: Spunt, Cesario, Goldspiel, Weinstein, Au, Richards
ABSTAIN: Neil Worlikar
ABSENT: Adam Moodhe, Zill Khan 3
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Chairman's Report
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Chairperson Cesario spoke briefly about virtual PZC meetings and the reason they will continue. >
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Deputy Community Development Director noted staff will continue to evaluate the situation as it CL
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changes.
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Committee and Liaison Reports o
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Com. Worlikar provided a brief report.
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Staff Report/Future Agenda Schedule
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Village Planner Akash provided details on the upcoming PZC schedule. Q
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Deputy Community Development Director Woods spoke to the commission about the new liasion
assignments. Additional she spoke about the projects the Community Development department is
working on including the Comprehensive plan. c
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Public Comments and Questions
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Adjournment
The meeting was adjourned at 8:10 PM
Chris Stilling
APPROVED BY ME THIS 21st DAY OF April 2021
Packet Pg. 27