2011-12-19 - Village Board Regular Meeting - Minutes 12586
12/19/2011
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON MONDAY, DECEMBER 19,2011
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to
the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,
and Ottenheimer. Trustee Stein was absent.
Also present were: Dane Bragg,Village Manager;William Raysa, Village Attorney; Ghida Neukirch,
Deputy Village Manager; Scott Anderson, Director of Finance; Katie Skibbe, Assistant Director of
Finance; Art Malinowski, Director of Human Resources;Greg Boysen, Director of Public Works; Fire
Chef Vavra;Police Chief Balinski; Police Commander Newton;Carmen Molinaro, Director of Golf
Operations.
APPROVAL OF MINUTES
Moved by Sussman, seconded by Berman,to approve the minutes of the December 5,2011 Regular
Meeting. Upon roll,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
Moved by Berman, seconded by Trilling,to amend the minutes of August 22,2011 and September 12,
2011.
The Village Clerk noted that the change to these minutes is that the August 22,2011 minutes should show
the warrant number as 1172, and the September 12, 2011 minutes should show the warrant number as
1173. The warrant numbers are the only changes being amended in these minutes.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman, Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
WARRANT#1179
Mr. Anderson read Warrant#1179. Moved by Terson, seconded by Ottenheimer,to approve Warrant
#1179 in the amount of$2,611,838.22,authorizing payment of bills listed. Upon roll call, Trustees voted
as follows:
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12/19/2011
AYES: 5—Berman,Trilling, Sussman, Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation recognizing the Heart of Buffalo Grove Nominees and Winners,
thanking each of them for their service and dedication to the Village.
VILLAGE MANAGER'S REPORT
Mr. Bragg reviewed the 2012 Compensation Recommendations,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr. Malinowski.
Trustee Berman thanked staff and the Fire Department for allowing the Village to move forward with a
ground-breaking program. This program will be trend-setting,and it demonstrates an outstanding effort
and cooperative gesture from the fire service as well as staff to allow the Village to proceed in a way that
allows the Village to manage the largest part of the budget, and it is a great accomplishment.
Mr. Bragg noted the submittal and posting to the website and the e-library of the Monthly Management
Report for November 2011;there were no questions on the report.
PUBLIC HEARING—FISCAL YEAR 2012 APPROPRIATION ORDINANCE
President Braiman opened the Public Hearing for the Fiscal Year 2012 Appropriation Ordinance at 7:42
P.M. Notice of this Public Hearing was published in the Daily Herald.
Mr. Anderson made a presentation to the Board, details of which are contained in his memo to Mr. Bragg
of December 15,2011.
At 7:50 P.M., President Braiman continued the Public Hearing until later in the meeting when this item is
on the agenda.
SPECIAL OLYMPICS PRESENTATION
Chief Balinski made a short presentation on the background of the involvement of the Buffalo Grove Police
Department in the Special Olympics organization. Chief Balinski thanked the Department and Commander
Newton for their hard work and dedication, and then asked Commander Newton to present a check for
$20,000 to Dave Green, President and CEO of Special Olympics of Illinois on behalf of the Buffalo Grove
Police Department. Mr. Green thanked the Village and the Department and the community for the
contribution. Chief Balinski thanked the Board for their continued support of this campaign. President
Braiman asked the Chief to convey the thanks of the Board to the entire Department.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda;
there were none.
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TRUSTEE REPORTS
There were no reports from Trustees at tonight's meeting.
CONSENT AGENDA
President Braiman explained the Consent Agenda, stating that any member of the audience or the Board
could request that an item be removed for full discussion;there were no such requests. The Village Clerk
read a brief synopsis of each of the items on the Consent Agenda.
Resolution#2011-38—Personnel Accrued Leave
Motion to approve Resolution#2011-38,approval of policy,cash out of personnel accrued leave.
Crystal Maintenance Services
Motion to authorize execution of the second year maintenance contract option with Crystal Maintenance
Services Corp.
Mobile Data Computers
Motion to authorize bid for Mobile Data Computers.
Drainage Improvements Project
Motion to accept Change Orders#5 and#6 for Village wide Drainage Improvements Project
Moved by Ottenheimer, seconded by Trilling,to approve the Consent Agenda. Upon roll call, Trustees
voted as follows on the Consent Agenda:
AYES: 5—Berman,Trilling, Sussman,Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE#2011-59—APPROPRIATIONS
Moved by Berman,seconded by Sussman,to pass Ordinance#2011-59,authorizing Appropriations for the
Village of Buffalo Grove for the period January 1,2012 through December 31,2012, in accordance with
the draft ordinance contained in Board packets.
Mr. Anderson reviewed the proposed ordinance,details of which are contained in the Village Board
Meeting Agenda Item Overview that he prepared.
President Braiman closed the Public Hearing at 7:50 P.M.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
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12/19/2011
ORDINANCE#2011-60—TAX ABATEMENTS
Moved by Berman, seconded by Trilling, to pass Ordinance#2011-60 abating taxes levied for the Village
of Buffalo Grove,Cook and Lake Counties, Illinois, in accordance with the draft ordinance contained in
Board packets.
Mr. Anderson reviewed the proposed ordinance,details of which may be found in the Village Board
Meeting Agenda Item Overview that he prepared.
Trustee Berman commended Mr. Anderson and staff for the hard work that was put in to make it possible
to essentially give back to the community in this way.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE#2011-61 —VILLAGE MANAGER SALARY
Moved by Berman, seconded by Trilling,to pass Ordinance#2011-61, establishing the annual salary of the
Village Manager.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman, Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
GOLF CART LEASES
Mr. Molinaro reviewed the proposed contract for Golf Cart Leases for Arboretum and Buffalo Grove Golf
Clubs,details of which are contained in the Village Board Agenda Item Overview that he prepared.
Moved by Terson, seconded by Sussman,to award contract for Golf Cart leases for Arboretum and Buffalo
Grove Golf Clubs.
Mr. Molinaro then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Trilling, Sussman, Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
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12/19/2011
FINANCIAL SYSTEMS SOFTWARE
Mr. Anderson reviewed the proposed contract for Financial Systems Software,details of which are
contained in his memo to Mr. Bragg of December 15, 2011.
Moved by Berman, seconded by Sussman,to approve the wording of the bid as recommended by staff to
New World Systems Corporation in an amount not to exceed$475,600.00 as detailed by Mr. Anderson in
his presentation.
Mr. Anderson then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman, Terson, Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE
Moved by Berman, seconded by Trilling,to authorize staff to bid the 2012 Village Wide Contractual Street
Maintenance Program, in accordance with the memorandum contained in Board packets and the proposal
contract covered bid documents also contained therein.
Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Kuenkler.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman, Terson,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
2012 GOLF BUSINESS AND MARKETING PLAN
Mr. Molinaro reviewed the highlights of programs used at both golf courses in 2011, and previewed the
performance goals for 2012, and the marketing to attain those goals. Mr. Molinaro's presentation included
a PowerPoint display as well as the complete plan contained in the Village of Buffalo Grove Golf
Department Business/Marketing Plans 2012.
Mr. Molinaro then answered questions from the Board.
Mr. Molinaro thanked Joe Bridges and Jeff Tollefson for all that they do for the golf program.
The Board thanked and commended Mr. Molinaro for his comprehensive presentation.
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ADJOURNMENT
Moved by Sussman, seconded by Berman, to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 8:56 P.M.
Ja`rref M. Sirabian, Village Clerk
APPROVED BY ME HIS 9th DAY OF January ,2012
\JilIe President
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