2011-11-21 - Village Board Regular Meeting - Minutes 12578
11/21/2011
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,NOVEMBER 21,2011
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein •
and Ottenheimer.
Also present were: Dane Bragg,Village Manager; William Raysa,Village Attorney;Ghida Neukirch,Deputy
Village Manager;Leisa Niemotka,Assistant to the Village Manager;Robert Giddens,MIS Director; Scott
Anderson,Director of Finance;Katie Skibbe,Assistant Director of Finance;Art Malinowski,Director of Human
Resources;Greg Boysen,Director of Public Works;Rick Kuhl,Superintendent of Public Works;Brett Robinson,
Public Works Technical Services Manager;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;
Carol Berman,Deputy Building Commissioner-Administration;Brian Sheehan,Deputy Building Commissioner-
Operation;Fire Chef Vavra;Deputy Fire Chief Ciecko;Deputy Fire Chief Postma;Police Chief Balinski;Deputy
Police Chief Husak;CommanderJim Newton;Commander Mike Szos; Carmen Molinaro,Director of Golf
Operations.
APPROVAL OF MINUTES
Moved by Ottenheimer, seconded by Stein,to approve the minutes of the November 7,2011 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1177
Mr.Anderson read Warrant#1177. Moved by Sussman,seconded by Terson,to approve Warrant#1177 in the
amount of$3,098,279.78, authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman, Terson, Stein,Ottenheimer
A
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman congratulated Adrienne Johnson,the newest member of the Buffalo Grove Park District
Board,and noted that the Village Board looks forward to working with her.
President Braiman recognized,congratulated and thanked all of the nominees in the various categories for the
"Heart of Buffalo Grove"awards.
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VILLAGE MANAGER'S REPORT
President Braiman noted the submittal and posting to the website and the e-library of the Monthly Management
Report for October 2011;there were no questions on the report.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there
were none.
TRUSTEE REPORTS
There were no reports from Trustees at tonight's meeting.
CONSENT AGENDA
There is no Consent Agenda at tonight's meeting.
FISCAL 2012 BUDGET PRESENTATION
Mr. Bragg presented opening comments and the budget structure for this evening,details of which are contained in
his Budget Letter to the Corporate Authorities of October 27,2011.
Mr.Bragg sincerely thanked each and every department head for their efforts and support to present this budget
tonight.
President Braiman noted that the budget document will be available online throughout the year,as well as the fact
that this is a planning document,and does not necessarily mean that these dollars will be spent.
President Braiman wanted to point out that the Village will be levying less this year than last year,and he would
hope that this fact will be noted by the media.
President Braiman stated that the budget compilation is an ongoing process, and he thanked the entire staff for
their efforts in presenting the budget.
President Braiman also pointed out that the Board has had the budget in hand previously and has asked questions
of staff,which is the reason that it may seem as though there are not a lot of questions being asked during tonight's
presentation.
Trustee Berman commended Mr.Bragg and the entire staff for putting together a well crafted document.
Mr. Bragg confirmed to Trustee Berman that this year's budget was constructed from scratch as strategies were
reformulated;he also noted that the Village's total employee count is at the lowest level in approximately 15 years,
and yet there has been no reduction in services. At this time,there are no new fees or taxes included in the
proposed budget.
President Braiman also noted that our number of employees per capita is one of the lowest in not only our area,but
also throughout the State. Mr. Bragg then answered several other questions from the Board.
Trustee Sussman stated that she has written and read budgets for the past 33 years,and this is the best budget that
she has ever seen or read. The narrative story from every single department explains everything that is going on in
every department in a very simple,clear and concise manner.
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Trustee Terson also commended Mr. Bragg and staff on the document,and thanked them for their patience in
working with a new Trustee to answer questions.
Mr. Anderson then reviewed the process of developing revenues for the 2012 budget, after which he reviewed the
proposed expenditures.
Mrs.Neukirch presented the Legislative and Office of the Village Manager budget,and highlighted a brief
overview of each of the departments contained in this budget.
Mr.Giddens reviewed the budget for Emergency Management Agencies,noting that the major projects for the
year were the replacement of the mobile communications center and enhancements to the emergency operations
center,creation of the electronic Village Board packets,and a new telephone system.
Mr.Anderson reviewed the budget for the office of Finance&General Services. Upgrading of the Village's 17-
year old financial software package is currently under way.
Mr.Malinowski presented the budget for the Human Resource Department,after which he answered questions
from the Board.
Chief Vavra reviewed the budget for the Buffalo Grove Fire Department,after which he answered questions from
the Board.
Chief Balinski first thanked the Board for being responsive and financially attentive to the Police Department over
the years, and also thanked his staff for their dedication in compiling this budget. Chief Balinski noted that the
Department received its 7th National Accreditation Award in 2011.
Deputy Chief Husak then reviewed the 2012 goals and budget for the Department,and also highlighted the
accomplishments of the Department for 2011.
Commander Szos further reviewed some of the budget highlights for 2012. In answer to a comment from
President Braiman,Chief Balinski assured the Board that the Department is always cognizant of overtime costs.
Mrs. Berman and Mr. Sheehan summarized the budget for Building&Zoning,after which they answered
questions from the Board. One of the goals for 2012 is to increase the public awareness the number and quality of
the various services that the department offers to the residents and the business community.
Mr. Boysen presented the budget for Public Works and then answered questions from the Board.
Mr.Anderson then reviewed the fmal budgets in the Corporate Fund.
President Braiman confirmed the fact each and every item in the Capital Improvement Plan will be handled
separately and approved on its own.
Mr. Molinaro presented the budget for Golf Operations and answered questions from the Board. The Marketing
Plan is complete and will be presented to the Board in December. President Braiman thanked Mr.Molinaro for
containing costs.
Mr.Anderson reviewed the budget for the Water Fund.
At the conclusion of the Enterprise Fund,Mr.Anderson summarized the Special Revenue and Fiduciary Funds.
Mrs.Neukirch addressed economic development strategies, followed by comments and questions from the Board.
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Mr.Bragg presented final thoughts,thanking the Board for their comments and questions,and sincerely thanked
staff for their efforts. Going through the budget review process allows one to realize all of the excellent projects
being undertaken by staff. The total Village budget has been reduced by just shy of 2%. The corporate fund
budget is flat. The tax levy is flat. There are no new taxes or fees proposed in 2012. These are significant
accomplishments and could not be done without all departments working together. Cost containment remains a
challenge. Personnel expenses for 2012 will decrease by more than$100,000.
President Braiman noted that the Board gave staff a charge to come back with the leanest budget possible, and
they did that,and the Board applauds the entire staff for their efforts.
ADJOURNMENT
Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:05 P.M.
Janet rabian,Village Clerk
APPROVED BY ME THIS 5th DAY OF December ,2011
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Vil age Pr sident
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