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2011-11-07 - Village Board Regular Meeting - Minutes 12573 11/07/2011 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 7,2011 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman; Trustees Berman,Trilling, Sussman, Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Greg Boysen,Director of Public Works;Robert Pfeil,Village Planner;Brian Sheehan,Deputy Building Commissioner —Operations;Carol Berman,Deputy Building Commissioner—Administration;and Brett Robinson,Public Works Technical Services Manager. APPROVAL OF MINUTES Moved by Sussman, seconded by Ottenheimer,to approve the minutes of the October 17,2011 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. I Moved by Berman,seconded by Sussman,to approve the minutes of the October 24,2011 Committee of the Whole Meeting.Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1176 Mr.Anderson read Warrant#1176. Moved by Terson, seconded by Sussman,to approve Warrant#1176 in the amount of$3,300,126.28,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation designating the month of November 2011 as American Diabetes Month to recognize and join the American Diabetes Association's Stop Diabetes movement to confront,fight and most importantly,change the future of this deadly disease. President Braiman recognized the Cooper Middle School Boys Cross-Country Team that was crowned State Champion in the Class AA of the Illinois Elementary School Association for the second consecutive year,placing first out 30 teams. Each of the boys was recognized and presented with a certificate as they were congratulated by the audience and the Board. 12574 11/07/2011 VILLAGE MANAGER'S REPORT Mr.Anderson presented the Truth in Taxation Act—Tax Year 2011 Levy Determination Notice,which requires the Corporate Authorities to make a determination of the amounts necessary to be raised by taxation for the given levy year(tax year 2011)upon the taxable property within the Village. If a proposed levy is more than 105%of the amount extended,or estimated to be extended,plus any amount abated prior to extension from the prior tax year,the Village shall give notice and conduct a public hearing. Based on the calculation listed in the report, it will not be necessary to publish for and hold a Public Hearing as required by the Truth in Taxation Act. Further details may be found in Mr.Anderson's memo to Mr.Bragg of November 2,2011. Trustee Berman reiterated the fact that these are preliminary numbers and the actual levy will not be increasing. President Braiman noted that staff has done an incredible job of creating the 2012 budget. Mr.Bragg noted that the Buffalo Grove Days Financial Report will be removed from the Consent Agenda as there were some unexpected expenses that were not included in the report. J.V Springman and Paulette Greenberg,co-chairs of Buffalo Grove Days,thanked everyone who has given so much support to the Committee through the years. President Braiman thanked Mr. Springman and Mrs.Greenberg and all of the volunteers who contribute so much to make this weekend a success for our residents. Mr. Bragg noted that Ghida Neukirch,Deputy Village Manager,is celebrating a milestone birthday this week. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda. Jeff Lieberman,2250 Avalon Drive,commented on the Weiland Road Expansion;he thanked the various agencies for sharing the plans with residents. President Braiman and Mr. Bragg responded to Mr.Lieberman. TRUSTEE REPORTS Trustee Trilling noted that the Buffalo Grove Symphonic and Jazz Bands will hold their Tenth Annual Fall Concert on Sunday,November 13,2011 at Buffalo Grove High School. Trustee Sussman reported that she attended the Stevenson High School Award Assembly,where they received a LEED-EB(Leadership in Energy and Environmental Design—Existing Building)award. This award is presented by the United States Green Building Council. Trustee Terson urged residents to attend the annual Veteran's Day Celebration at 12:15 P.M. on Friday, November 11,2011 at Buffalo Grove High School. Trustee Berman noted that the Buffalo Grove Chamber of Commerce and Buffalo Grove Bank&Trust have worked together on the"Heart of Buffalo Grove" awards. Trustee Berman reviewed the categories and the nominees in each category. The awards will be presented at a banquet to be held on Saturday,November 19,2011 at the Arboretum Club. 12575 11/07/2011 CONSENT AGENDA President Braiman explained the Consent Agenda, statingthat member of the audience or the Board could p g any request that an item be removed for full discussion. It was noted that Item XI.C.has been removed from the Consent Agenda. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2011-50—PrimeSource Healthcare Motion to approve Ordinance#2011-50,approving modification of wall sign for PrimeSource Healthcare,2100 Lake Cook Road(Riverwalk). Ordinance#2011-51—Aetna Development Corporation Motion to approve Ordinance#2011-51,granting variations to the Buffalo Grove Sign Code for Aetna Development Corporation, 1205-1211 W.Dundee Road. Police Pension Fund Motion to accept Village of Buffalo Grove Police Pension Fund—Municipal Compliance Report—December 31, 2011. Firefighter's Pension Fund Motion to accept Village of Buffalo Grove Firefighter's Pension Fund—Municipal Compliance Report— December 31,2011. Residential Refuse and Recycling Services Motion to authorize bid waiver and request proposals for Residential Refuse and Recycling Services. Proclamation-Native American Heritage Month Motion to approve Proclamation declaring November 2011 as Native American Heritage Month. Fire Station 26 Motion to authorize bid for Fire Station 26 Overhead Door Improvement Phase II. Resolution#2011-31—Closed Session Minutes Motion to approve Resolution#2011-31,Resolution Relating to the Semi-Annual Review of Closed Session Minutes Moved by Ottenheimer,seconded by Sussman,to approve the Consent Agenda,minus Item XI. C. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2011-32—CAPITAL IMPROVEMENT PROGRAM Mr. Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Katie Skibbe. Mr.Anderson noted that the CIP is a planning document,and does not give authorization to move forward with any of the construction projects. • 12576 11/07/2011 Moved by Berman, seconded by Terson,to pass Resolution#2011-32,approving the Capital Improvement Program. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2011-33—ELECTRICITY SUPPLY Moved by Trilling,seconded by Berman,to pass Resolution#2011-33,initiating the submission of a Public Question to authorize the Village to adopt an"Opt-Out"Program for the supply of electricity to residential and small commercial retail customers. Mrs.Neukirch reviewed and summarized the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared,after which she answered questions from the Board. It was noted that there should be a window each year where residents can opt in or out. Mrs.Neukirch recognized John Kelly,Executive Director for the Galvin Electricity Initiative,who has been extremely helpful in providing insight and assistance to the Village as part of this initiative. Mrs.Neukirch also recognized members of the Environmental Action Team. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2011-52—PROGRESSIVE MANAGEMENT Moved by Berman, seconded by Trilling,to pass Ordinance#2011-52,amending Chapter 5.20,Liquor Controls, Class I,Progressive Management LLC. Trustee Stein stated that he has a hard time awarding a liquor license to someone to go in to the facility where the special use does not exist any more. In answer to a question from Trustee Ottenheimer, Mrs.Neukirch noted that the license being sought is of a temporary nature,likely 90 days to no more than one year. Upon roll call,Trustees voted as follows: AYES: 4—Berman,Trilling,Terson,Ottenheimer NAYS: 2—Sussman, Stein Motion declared carried. PLAZA VERDE EAST Larry Freedman,attorney representing the owners of Plaza Verde Shopping Center,reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Moved by Ottenheimer,seconded by Berman,to refer the Plaza Verde East,Request for a Special Use for a Drive- Through Facility, 1205 W. Dundee Road,to the Plan Commission for review. Mr. Mangurten, architect, stated that the trees to be removed are a result of the requested drive-through. �/ i i �1 12577 11/07/2011 Trustee Trilling asked that the Plan Commission carefully look at the landscaping. In response to a question from Trustee Sussman,Mr.Freedman confirmed that a traffic study will be done. Upon roll call,Trustees voted as follows: AYES: 6—Berman, Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried, FIRE HYDRANT PAINTING Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Boysen. Staff proceeded to answer questions from the Board. Moved by Stein, seconded by Sussman,authorize bid waiver and contract award for Fire Hydrant Painting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried, ADJOURNMENT Moved by Sussman, seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:45 P.M. ./ Janet Mf.Siiabian, Village Clerk APPROVED BY McHIS 21st DAY OF November ,2011 \ • 1 1 Vil .ge President