2011-09-12 - Village Board Regular Meeting - Minutes*
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09/12/2011
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY, SEPTEMBER 12,2011
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein
and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy
Village Manager;Katie Skibbe,Assistant Director of Finance;Art Malinowski, Director of Human Resources;
Greg Boysen,Public Works Director;Carol Berman,Deputy Building Commissioner-Administration; Brian
Sheehan, Deputy Building Commissioner—Operations;Brett Robinson,Public Works Technical Services
Manager;and Police Chief Balinski..
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Sussman,to approve the minutes of the August 22,2011 Rescheduled
Regular Meeting.Upon roll,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman, Terson,Ottenheimer
NAYS: 0—None
ABSTAIN: 1 -Stein
Motion declared carried.
WARRANT#1172
Mr.Anderson read Warrant#1172. Moved by Berman,seconded by Trilling,to approve Warrant#1172 in the
amount of$1,872,096.90,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer //72
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring Monday,October 31,2011 from 2:00 P.M.to 7:00 P.M.as Trick
or Treat Day in Buffalo Grove,and encouraged the cooperation of all citizens,young and old, in making this a
happy and safe occasion for children.
President Braiman thanked Rick Kahen for his long and dedicated service to the Commission for Residents with
Disabilities. President Braiman then appointed Larry Swieca as Chairman and Marty Sussman as Vice Chairman
of the Commission,with Rick Kahen remaining as a member of the Commission. President Braiman thanked all
of these gentlemen for their commitment to serving the community on this Commission
Moved by Trilling,seconded by Berman,to concur with President Braiman's appointments. Upon roll call,
Trustees voted as follows:
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AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman thanked everyone involved(staff,volunteers, vendors,residents)in making last weekend's
Buffalo Grove Days celebration such a success and outstanding community event for all of our residents.
President Braiman thanked all who attended and planned the 9/11 Commemorative Event held yesterday,
September 11,2011 at Buffalo Grove High School. It was the culmination of a great deal of work and the result
was spectacular.
President Braiman reported on the first meeting of the Tollway Route 53 Blue Ribbon Commission that he
attended this afternoon.
President Braiman reported on an ongoing criminal investigation taking place with regard to the GQ SPA.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report
for August 2011;there were no questions on the report.
Mrs.Neukirch presented a brief update with regard to communications with ComEd in the wake of the July
storms,after which she answered questions from the Board.
Mr.Bragg reported that,on Monday, September 19,2011,there will be a swearing in ceremony for Fire
Department personnel at 6:00 P.M., followed by a Committee of the Whole/Finance Committee meeting in the
EOC Conference Room at 6:30 P.M.
Mr. Malinowski provided a summary of the update to the Village's Personnel Manual.
Mr. Malinowski provided an overview of the Intergovernmental Risk Management Agency(IRMA),of which
the Village is a charter member. Originally formed in 1979,IRMA is a self-funded pool of over 70 municipalities
and special districts in Illinois that have joined together to prevent,control and pay for the members covered
property and casualty risks. IRMA is not an insurance company,but rather a professionally managed
intergovernmental agency which is owned and governed by its members. IRMA is self funded through the
contributions of its members.
Mrs. Skibbe presented a status update on all projects originally approved within the FY 2011 portion of
the Capital Improvement Plan(CIP),details of which are contained in her memo to Mr.Bragg of September 7,
2011.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there
were none.
GOLDEN BISON AWARD—DEERFIELDS BAKERY
President Braiman reviewed the Golden Bison Award and its purpose.
President Braiman then reviewed the history of Deerfields Bakery,as well as the multitude of contributions that
Deerfields Bakery has made to the Village of Buffalo Grove.
In recognition of the 125th Anniversary of Deerfields Bakery,President Braiman stated that Buffalo Grove is proud
to have them in our community and presented Tim Schmitt with the Golden Bison Award.
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09/12/2011
Tim Schmitt,on behalf of his family and all of the team members,thanked the Village of Buffalo Grove and its
residents for the wonderful award. Mr. Schmitt stated that it is an honor to do business in Buffalo Grove and noted
that their relationship with the community is very important.
TRUSTEE REPORTS
Trustee Stein reported on the Farmer's Market that is held each Sunday morning from 8:00 A.M.until 12:30
P.M. in the Spray&Play parking lot on Route 83.
Trustee Trilling reported on the National Pollutant Discharge Elimination System (NPDES)permit program
public education meeting to be held on September 22,2011 in the Council Chambers.
Trustee Trilling reported that there will be an Electronics Recycling Event on September 24,2011 at 151
Hastings Drive in Buffalo Grove,and urged residents to use this opportunity to dispose of old televisions,
computers and numerous other electronic items.
Trustee Terson reported that the annual Fire Department Open House will be held from 10:00 A.M.to 2:00 P.M.
on Saturday, September 24,2011,and urged resident to attend and get an in-depth view of our Fire Department.
Trustee Sussman stated that she has worked closely with Rick Kahen on the Commission for Residents with
Disabilities for many years, and she noted what a pleasure and honor it has been to work with him,and thanked
him for his devoted service to the Village of Buffalo Grove.
CONSENT AGENDA
President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2011-42—The Arbors
Motion to approve Ordinance#2011-42,granting variations to the Buffalo Grove Sign Code for The Arbors
Condominium Association, 1-12 Oak Creek Drive.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2011-43—BUFFALO GROVE MUNICIPAL CODE
Moved by Trilling,seconded by Ottenheimer,to pass Ordinance#2011-43,amending Title 15 of the Village of
Buffalo Grove Municipal Code—Buildings and Construction,as amended recently by the verbiage that was
presented to the Board eliminating the 3' setback requirement for fencing.
Mr. Sheehan reviewed the changes that will take place with the adoption of the proposed ordinance,details of
which are contained in the Village Board Meeting Agenda Item Overview the he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
Motion declared carried.
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09/12/2011
ORDINANCE#2011-44—ETHICS COMMISSION
Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item.
Moved by Berman, seconded by Sussman,to pass Ordinance#2011-44,approving Rules of Procedure by the
Village of Buffalo Grove Ethics Commission for Hearing of a Complaint.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TWIN SUPPLIES,LTD.
Moved by Stein,seconded by Berman,to authorize acceptance of contract with Twin Supplies for efficient
lighting initiative at Village facilities.
Mr.Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Brett Robinson.
Trustee Berman commended staff for negotiating with the supplier to agree to wait for payment until the Village
receives the grant funding.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
CAMBRIDGE ON THE LAKE LIFT STATION
Moved by Stein, seconded by Sussman,to defer action on the Cambridge on the Lake Lift Station Rehabilitation—
Group B&C Work,until the next meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ARLINGTON HEIGHTS ROAD FENCING
Mr.Bragg reviewed the proposal.
In answer to a question from Trustee Berman,Mr. Boysen explained the reason that the proposal is more than
what has been reimbursed by the insurance company of the motorist that damaged the fence.
Moved by Stein,seconded by Terson,to authorize bid waiver and purchase a pedestrian fence along Arlington
Heights Road in an amount not to exceed$17,736.25.
Upon roll call,Trustees voted as follows on the motion:
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AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
1 Motion declared carried.
EXECUTIVE MEETING
Moved by Ottenheimer, seconded by Stein,to move to Executive Meeting for the purpose of discussing Pending
and Probable Litigation in accordance with Section 2(c)(l I)of the Illinois Open Meetings Act. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 8:28 P.M. until 10:09 P.M.
ADJOURNMENT
Moved by Sussman, seconded by Terson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:10 P.M.
Janet irabian,Village Clerk
APPROVED BY ME THIS 3`d DAY OF October ,2011
Vi age President