2011-06-20 - Village Board Regular Meeting - Minutes 12527
06/20/2011
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 20,2011
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy
Village Manager;Leisa Niemotka,Assistant to the Village Manager; Scott Anderson,Director of Finance;Art
Malinowski,Director of Human Resources;Brian Sheehan,Deputy Building Commissioner-Operations;Carol
Berman,Deputy Building Commissioner-Administration;Robert Pfeil,Village Planner;Mike Skibbe,Civil
Engineer;Police Chief Balinski;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Stein, seconded by Ottenheimer,to approve the minutes of the June 6,2011 Regular Meeting.Upon roll,
Trustees voted as follows:
•
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
�-/ WARRANT#1168
Mr.Anderson read Warrant#1168. Moved by Trilling,seconded by Berman,to approve Warrant#1168 in the
amount of$2,336,323.65,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
SAVING TINY HEARTS
Sandy Greenberg,representing the Arts Commission,reviewed the"Blooming Buffalo Grove"event held on May
14,2011,and noted that proceeds received from that event were donated to the Saving tiny Hearts Society. Ms.
Greenberg then presented a check for$2,075.12 to Brian and Francie Paul,whose son,Josh,benefited from this
Society.
Francie Paul then related the story of the heart surgeries endured by their newborn son,Josh,and she noted that she
cannot thank the Board and the Arts Commission enough for this contribution to fund research for this defect,which
is the#1 birth defect.
President Braiman thanked the Arts Commission and noted appreciation to the Paul family for all they are doing for
the organization.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation commending Carol Anderson for service to the Village of Buffalo Grove
Police Department from 1988 to 2011 and extending best wishes in her retirement.
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President Braiman read a Proclamation commending Deputy Chief Edward Wagner for his service to the Village
of Buffalo Grove Police Department from 1978 to 2011 and extending best wishes in his retirement.
President Braiman read a Proclamation commending Battalion Chief Larry Swieca for service to the Village of
Buffalo Grove Fire Department from 1974 to 2011 and extending best wishes in his retirement.
Each of these retirees were thanked and congratulated by the audience and the Board for their exemplary dedication
to the citizens of our community.
President Braiman appointed Larry Swieca to the Commission for Residents with Disabilities. Moved by Trilling,
seconded by Sussman,to concur with President Braiman's appointment. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
May 2011;there were no questions on the report.
Mr.Bragg reviewed Item XI.E.on the Consent Agenda,Award of Bid for Electric Supply and Services,updating
the Board on the final pricing.
Mr.Bragg reported that this year's first Farmer's Market was held yesterday with an outstanding turnout of
approximately 1,700 participants.
COMMUNITY COMMUNICATIONS SURVEY
Leisa Niemotka reviewed a presentation with regard to the Buffalo Grove Community Communications Survey.
Mrs.Niemotka noted the results of the survey and what that data meant,and summarized the improvements to be
made in our communications,as well as the cost-saving measures that have been implemented.
Mrs.Niemotka also thanked our residents for their responses to the survey. Statistics show that,in a community of
our size,500 returns could be expected,but there were actually over 2,000 surveys returned,thereby creating more
accurate results.
Taryn Roch,Director of Project Management at Metro Chicago Information Center,summarized MCIC,a research
firm founded in 1990,and reviewed what they do and how they do it. The Village can be 95%certain that the
responses of the survey fall within plus or minus three percentage points of what the full population would actually
respond.
Mrs.Niemotka then reviewed how staff will move forward,after which she and Ms.Roch answered questions from
the Board.
Mr.Bragg thanked Mrs.Niemotka and Ms.Roch for the effort they have put into this project.
BICYCLE COMMITTEE REPORT
Mr.Pfeil presented the six month report concerning the initial work of the Bicycle Committee,details of which are
contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as the report prepared by
the Committee.
Trustee Trilling thanked Mr.Pfeil for his work on this project,and he also recognized the members of the
committee. Trustee Trilling recommends that the Board establish a permanent Bicycle and Pedestrian Advisory
Committee,and also establish a budget for the committee and guidelines as to how the money should be spent.
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President Braiman stated that he also believes it is a good idea to make this a permanent committee,and he asked
staff to create an ordinance establishing the Bicycle and Pedestrian Committee as one of the Village's permanent
committees.
Mr.Bragg stated that some of the items needed,such as signage,may simply be line items,while others may be
more capital intensive and need to be addressed during the Board's review of the CIP program. Mr.Bragg noted
that the Bike to Work week was just completed,and there was 75%participation in the Village Manager's office,as
well as other staff members throughout the Village.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were
none.
TRUSTEE REPORTS
Trustee Ottenheimer urged everyone to mark their calendars for the 10`h annual Buffalo Grove Fine Art Festival to
be held on Saturday and Sunday,July 16 and 17,2011,at the Buffalo Grove Town Center.
Trustee Berman reminded residents that the Village will again sponsor July 4`h Fireworks on July 4,2011. The
Buffalo Grove Symphonic Band will present their traditional Independence Day Concert at the Rotary Village Green
at 7:00 P.M. The fireworks will be visible from the Village Green as well as the Buffalo Grove Golf Course and
Willow Stream Park.
Trustee Berman reported on the American Cancer Society's Relay for Life held last Friday,June 17,2011 at
Buffalo Grove High School. Trustee Berman thanked everyone for their participation in this event,particularly the
students from Buffalo Grove and Stevenson High Schools who worked so hard to make this event a success.
Trustee Terson reported on the Youth Action Coalition being formed by the Buffalo Grove and Wheeling
communities and dedicated to reducing alcohol and drug use among youth. This effort is being spearheaded by
Omni Youth Services. The first meeting will be held on June 27,2011 and he urged residents with an interest in this
effort to attend this meeting at Omni Youth Services.
Trustee Stein reported on the Farmer's Market that is held each Sunday morning in the Spray&Play parking lot
on Route 83. On June 26,2011,Cub Scouts will be collecting non-perishable food items to benefit the Vernon
Township Food Pantry.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2011-28—Prevailing Wages
Motion to pass Ordinance#2011-28,concerning Prevailing Wages.
Ordinance#2011-29—Wooil Restaurant
Motion to pass Ordinance#2011-29,granting variations to Buffalo Grove Sign Code,Sections 14.20.030 and
14.20.070,for Wooil Restaurant, 185 Milwaukee Avenue.
Ordinance#2011-30—Hamilton Partners
Motion to pass Ordinance#2011-30,granting variations to Buffalo Grove Sign Code,Sections 14.20.030,
14.20.070, 14.20.130 and 14.40.145 for Hamilton Partners, 185 Milwaukee Avenue.
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Resolution#2011-24—Patrick Engineering
Motion to pass Resolution#2011-24,authorizing professional engineering services agreement with Patrick
Engineering—Recertification of the Canadian National Quiet Zone.
Electric Supply&Services
Motion to award bid for Electric Supply and Services for Village of Buffalo Grove selected facilities (December
2012-December 2014).
Moved by Ottenheimer,seconded by Sussman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2011-31—TWIN RINKS ICE ARENA
Mr. Sheehan reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Moved by Trilling,seconded by Berman,to pass Ordinance#2011-31,granting a variation to Buffalo Grove Sign
Code,Section 14.40.025 for Twin Rinks Ice Pavilion, 1500 Abbott Court.
Trustee Terson stated that he recommends that,as the Sign Code is updated,the 20-second rule that appears to be
the consensus should be the norm and used across the board. Trustee Terson does not believe the graphics should be
an issue and he believes the petitioner should be able to utilize his sign to the fullest capability. Trustee Terson does
not see any reason to prohibit advertising.
Mr. Sheehan responded to Trustee Terson's comments.
Trustee Terson would be in favor of language that allows for a probationary period pertaining to how late at night
the sign is permitted to operate,so that if the neighbors have any issues,those issues may be addressed and changes
may be made as needed.
Trustee Berman suggested that staff needs to address the use of signage in the Village and the purpose of signage as
identification rather than advertising. Trustee Berman does agree with Trustee Terson's suggestion to the
probationary period to review the effect of the sign once it is erected.
Trustee Ottenheimer complimented the ZBA for the through job that they did by addressing all of the issues in
depth.
Trustee Trilling agrees with Trustees Terson and Berman with regard to resident response,and he suggested that in
Item H.,the motion be amended to add the following language: "for a six-month probationary period and may be
revised by the Village at its sole discretion". Trustee Berman seconded the amendment.
Trustee Stein stated that the movement that has occurred with this issue is tremendous,and he is in favor of
approving it as amended.
Trustee Terson stated that he would like to amend the motion to insert language allowing the petitioner to use
graphics to promote things other than team sports,subject to staff approval,thereby eliminating Item D;Trustee
Sussman seconded the amendment.
Trustee Trilling is personally reluctant to move those suggestions forward.
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Trustee Berman stated that he would suggest that we move forward,and after there is evidence as to how it works,
the petitioner can present to the Board changes that they would like to make,and the Board will have a much better
perspective on what may be approved. This was a very carefully crafted ordinance by the ZBA and he does not
believe the Board should dismantle it;he is not averse to Trustee Terson's suggestions,but he would rather see the
sign in place before going further than what is approved by the ZBA.
A representative from Twin Rinks stated that they would prefer to be able to put more graphics on the sign,but this
is the compromise that was reached,and they would rather have this sign than no sign at all.
In answer to a question from Trustee Sussman,Mr. Sheehan stated that the Village expanded the notification to
residents to double what is required,and there has been no communication by any resident,and there have been no
residents that have attended any of the meetings on this issue.
Trustee Terson clarified that his amendment would be to allow static graphics,.
The representative from Twin Rinks asked that the wording be the same as on Item 6.so that it would state"limit
the graphics to activities,products or services".
Trustee Terson stated that he would agree with that wording,however,Trustee Sussman retracted her second to the
amendment. There was no other second to the amendment.
Trustee Trilling reiterated the amended motion as follows:
• Approval of Ordinance#2011-31,granting a variation to Buffalo Grove Sign Code,Section 14.40.025,for
Twin Rinks Ice Pavilion, 1500 Abbott Court,with the following amendment,Section 3.H.to read as
follows:
The light intensity level shall not be more than 7,500 nits during the day and not more
than 500 nits at night for a six-month probationary period,and may be revised by the
Village at its sole discretion,and
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman asked Mr.Bragg to be sure that this is on the Board calendar in six months.
RESOLUTION #2011-25-IPBC
Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Malinowski.
Mr.Bragg and Mr.Malinowski then answered questions from the Board.
Moved by Berman,seconded by Trilling,to pass Resolution#2011-25.approving participation in the
Intergovernmental Personnel Benefit Cooperative(IPBC). Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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DEERFIELDBUSCH PARKWAY
Trustee Ottenheimer stated that he believes it is appropriate for him to recuse himself from this discussion and vote
because of a potential or perceived conflict of interest.
Jordan Glazov of Realtelligence LLC made a presentation to the Board with regard to the request of the petitioner
for proposed apartments at the southwest corner of Deerfield Parkway and Busch Parkway,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Mr.Pfeil stated that the maximum density in the R-9 district is approximately 24 units per acre. The Village does
not currently have any district that would allow for the density being proposed.
President Braiman stated that he is concerned with the requested parking variation of 40%.
Trustee Trilling stated that,in an area such as this,there are no amenities nearby which would allow residents to
walk to complete everyday errands. Trustee Trilling also questioned whether or not the height of the proposed
building would cause any interference with aircraft at the Chicago Executive Airport.
In answer to a question from Trustee Trilling,Mr.Glazov stated that he would be interested in acquiring any
available land for additional parking.
Trustee Berman stated that they need to carefully look at the building height because of the aircraft at the airport.
Trustee Berman also stated that he does not believe the TOD concept works on this site;he is highly leery of a
development that justifies excessive density based on TOD concepts at this location;he believes scaling back the
parking makes no sense as no one can walk anywhere from this development;he has concern with the projection of
only 12 school age children in the development;he does not think this is ready for referral;he believes it is too
dense and out of character with the area.
Trustee Sussman is against the proposal because of the traffic that it will generate;she finds it unrealistic that 52 out
of 208 units would only house one person;she does not like the building height and she does not like the parking
proposal.
Trustee Terson questioned why mixed use is not feasible at this location. Mr.Glazov stated that they do not believe
this is a retail site.
Mr.Pfeil stated that staff is also skeptical about mixed use on this site,although it was originally contemplated for
this location.
Mr.Kirk stated that retail will not work on this parcel;they looked at all aspects of the site and determined that the
only way to make this work financially is to increase the density. They will rework the plan and make a further
presentation to the Board when it is appropriate after that work is completed.
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ADJOURNMENT
Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:52 P.M.
Janet M. abian,Village Clerk
APPROVED BY ME THIS l lth DAY OF July ,2011
Vill ge President