2011-04-25 - Village Board Regular Meeting - Minutes 12498
04/25/2011
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
l VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
`J 50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 25,2011
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling,
Sussman and Smith.
Alsopresent were: Dane Bra Village Manager;William Village Attorney;Ghida Neukirch,Deputy
Bragg, g g Raysa, gP h'
Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;
Gregory Boysen,Director of Public Works;Rick Kuhl,Deputy Director of Public Works;Brian Sheehan,
Deputy Building Commissioner-Operations;Robert Pfeil,Village Planner;Fire Chief Vavra;Deputy Fire Chief
Daniel Pearson;Battalion Chief Gary Belfield;Public Education Officer Arthur"Skip"Hart;and Joseph
Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the April 4,2011 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
Moved by Glover, seconded by Braiman,to approve the minutes of the April 16,2011 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover, Berman,Trilling, Sussman
NAYS: 0—None
ABSTAIN: 1 —Smith
Motion declared carried.
WARRANT#1165
Mr.Tenerelli read Warrant#1165. Moved by Glover,seconded by Smith,to approve Warrant#1165 in the
amount of$2,869,429.02,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein noted that this is a bittersweet evening for him, as it is his last full meeting as Village
President, and he stated that he has thoroughly enjoyed working with the Board and the staff and the
community. President Hartstein congratulated President-elect Braiman,Trustees Berman and Trilling, and
Trustees-elect Terson and Stein. President Hartstein thanked Trustee Smith for stepping in to serve as Trustee
l during this interim period,and he also thanked Trustee Glover for her many years of service on the Board.
�./ Also,congratulations to Janet Sirabian on her re-election as Village Clerk.
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President Hartstein read from a Proclamation declaring the week of May 15-20,2011 as National Public
Works Week in the Village of Buffalo Grove,and called upon all residents and civic organizations to acquaint
themselves with the issues involved in providing our public works services and to recognize the contributions
that public works personnel make every day to insure our health,safety,comfort and quality of life.
RESOLUTION#2011-10—STATE COLLECTED REVENUES DUE MUNICIPALITIES
President Hartstein noted there have been several proposals that have come forth in Springfield that have
attempted to whittle away revenue to local governments by the State,and he asked residents to contact our
legislators to urge that they take no steps whatsoever that will diminish the current flow of revenue to
municipalities. These proposals could equate to a loss to the Village of Buffalo Grove of almost$1,000,000.00,
and would mean that either jobs would be lost or services would suffer.
President Hartstein then read the proposed resolution.
Moved by Braiman,seconded by Berman,to pass Resolution#2011-10,opposing reduction of State collected
revenues due municipalities. Upon voice vote,the motion was unanimously declared carried.
President Hartstein again urged residents to contact our legislators,and noted that this Resolution will be sent to
each of our legislators,as well as the Governor.
FIRE DEPARTMENT
President Hartstein read a Proclamation commending Deputy Fire Chief Daniel K.Pearson for service to the
Village of Buffalo Grove, 1977-2011.
Moved by Berman,seconded by Smith,to concur with the Proclamation honoring Deputy Fire Chief Daniel K.
Pearson. Upon voice vote,the motion was unanimously declared carried.
President Hartstein read a Proclamation commending Battalion Chief Gary Belfield for service to the Village
of Buffalo Grove, 1975-2011.
Moved by Braiman,seconded by Glover,to concur with the Proclamation honoring Battalion Chief Gary
Belfield. Upon voice vote,the motion was unanimously declared carried.
President Hartstein read a Proclamation commending Public Education Officer Arthur"Skip"Hart for
service to the Village of Buffalo Grove, 1995-2011.
Moved by Glover,seconded by Braiman,to concur with the Proclamation honoring Public Education Officer
Arthur"Skip"Hart. Upon voice vote,the motion was unanimously declared carried.
Fire Chief Vavra thanked these three gentlemen for their years of service to the Village of Buffalo Grove and
noted that they are phenomenal firefighters and human beings. With the retirement of these three men,the Fire
Department is going to lose almost 100 years of service and experience,and they leave behind so much of what
this department is today.
President Hartstein stated that the Village could not be prouder of our Fire Department. Recently he came
across the 1981 Ordinance that created the Village of Buffalo Grove Fire Department,and he noted that two of
these gentlemen have been there from the very beginning and were instrumental in the growth of our Fire
Department.
The men then received hearty congratulations from the audience and the Board.
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VILLAGE MANAGER'S REPORT
Bob Andres of Civil Tech Engineering provided a project update on the Weiland Road/Lake Cook Road
Phase I Engineering Study,briefly summarizing what has been done in terms of public involvement and
where we are headed in the coming months. Mr.Andres reviewed the input received to date and what has been
done to address that input.
The next public information meeting will be held on Thursday,May 19,2011.
Jeff Lieberman,2250 Avalon Drive,stated that he appreciates the update. At the May 19th meeting,he would
like to see discussion with regard to the railroad crossings and the schools.
Mr.Bragg stated that staff would send a reminder to the Board with regard to the May 19th meeting,and noted
that the public will be notified through mailings and public announcements.
Mr.Boysen presented a brief update on the Municipal Partnering Program initiative,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Bragg. Mr. Bragg then
answered questions from the Board.
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management
Report for March 2011;there were no questions on the report.
QUESTIONS FROM THE AUDIENCE
A resident of Madison Drive further commented on the Weiland Road study,and thanked the Board for the
public information meetings.
"WHY I LOVE BUFFALO GROVE"
President Hartstein summarized how the"Why I Love Buffalo Grove"contest idea was created by his
conversation with Rachel Becker during Buffalo Grove Days.
Rachel Becker then came forward and was congratulated by the audience and the Board. The contest winners
were then recognized: Vaishnavi Sankar,Willow Grove School;Adina Shaikh, Pritchett School;Jessica Topel,
Pritchett School;and Joseph Moskowitz and Jack Moskowitz,Woodlawn School. Each of the winners will
receive a$1 00 United States Savings Bond,and will be invited to participate in the Buffalo Grove Days 2011
Parade.
Trustee Trilling reviewed the Environmentally Friendly Bagster program,noting that the Bagster is now
available at Village Hall,details of which are available in the Village Board Meeting Agenda Item prepared by
Mrs.Neukirch.
Trustee Trilling summarized Earth Day activities in Buffalo Grove,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Trustee Smith reported on the Bloomin' Buffalo Grove event to be held at Village Hall on May 14,2011,
details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. Items Xl.,J., K., and L. were removed earlier in the
meeting and dealt with the Proclamations honoring our firefighters. The Village Clerk read a brief synopsis of
each of the items on the Consent Agenda.
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Moved by Glover, seconded by Berman,to approve the Consent Agenda.
Ordinance#2011-18—Prichett Elementary School
Motion to pass Ordinance#2011-18,amending Title 10 of the Village of Buffalo Grove Municipal Code
(Turning Restriction—Pritchett Elementary School).
Ordinance#2011-19—Sushiyaki,Inc.
Motion to pass Ordinance#2011-19,amending Chapter 5.20,Liquor Controls, Class B.
Resolution#2011-11—Banking Signatures
Motion to pass Resolution#2011-11,amending banking signatures to name Jeff Braiman as Village President
2011 Crack Sealing Project
Motion to approve waiver of bids and award of contract for 2011 Crack Sealing in accordance with Regional
Municipal Partnering Program.
2011 Sidewalk Project
Motion to award bid for 2011 Sidewalk Project to Suburban Concrete, Inc.
2011 Bike Path&Parking Lot Improvement Project
Motion to award bid for 2011 Bike Path&Parking Lot Improvement Project to North Suburban Asphalt
l Maintenance.
V
Electric Supply& Services
Motion to authorize bid for Electric Supply and Services.
Proclamation—Senior Celebration Day
Motion to approve Proclamation for the 23`d Annual Senior Celebration Day—May 11,2011
Proclamation—Municipal Clerk's Week
Motion to approve Proclamation for Municipal Clerk's Week—May 1-7,2011
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
eSkape
Moved by Trilling, seconded by Smith,to pass Ordinance#2011-20,Twenty-Second Amendment to
the Town Center Planned Unit Development Ordinance,approving an amendment to the Planned unit
Development and approving an amendment to the special use for a family entertainment center in the
Commercial/Recreational sub-district of the B-5 Town Center District—eSkape Entertainment Center,
350 McHenry Road(originally approved as"Cosmic Zone Family Entertainment Center"by Ordinance#2002-
28).
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Mrs.Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared.
�./ Mr. Raysa stated that the proposed ordinance is dated 4/25/2011 in the upper left-hand corner.
After some discussion, it was moved by Braiman, seconded by Glover,to defer action on this issue until Mr.
Feldgreber is present to answer questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 4—Braiman,Glover, Sussman,President Hartstein*
NAYS: 3—Berman,Trilling, Smith
*President Hartstein stated that his vote is in deference to the incoming Village President
Motion declared carried.
WELL#7
Mr.Bragg reviewed staff's recommendation to reject bids,waiver of bids and authorization to negotiate
purchase of Well#7 improvement,details of which are contained in the Village Board Meeting Agenda Item
Overview.
In answer to a question from Trustee Trilling,the project manager of the design firm elaborated as far as the
specification for that particular pump,why it was necessary to make it proprietary,and whether they feel that
this is in the best interest of the Village of Buffalo Grove.
Trustee Berman suggested that the Village negotiate with both companies so that each has an opportunity to
make its best presentation.
Mr. Raysa confirmed that this approach is acceptable.
Moved by Braiman, seconded by Sussman,to reject bids and waive bids and authorize negotiations with both
the lowest and second lowest bidders.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
EXECUTIVE SESSION
Moved by Berman,seconded by Sussman,to move to Executive Session for the purpose of discussing Approval
of Closed Session Minutes, Section 2(c)(21),and Appointment of Public Officers, Section 2(c)(3)of the
Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover, Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried
The Board moved to Executive Session from until 8:55 P.M. until 10:17 P.M.
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ADJOURNMENT
Moved by Sussman, seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:18 P.M.
Jane Sirabian,Village Clerk
APPROVED BY ME THIS 2"a DAY OF May ,2011
Village President
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