Loading...
2011-04-04 - Village Board Regular Meeting - Minutes _ _ 12491 04/04/2011 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 4,2011 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling, Sussman and Smith. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;Rick Kuhl, Superintendent of Public Works -Operations;Brett Robinson,Public Works Technical Services Manager,Mike Skibbe,Civil Engineer;Carol Berman,Deputy Building Commissioner-Administration;Brian Sheehan,Deputy Building Commissioner- Operations;Robert Pfeil,Village Planner; Carmen Molinaro,Director of Golf Operations; Rick Reed,Golf Superintendent;Police Chief Balinski;Fire Chief Vavra;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Smith,to approve the minutes of the March 21,2011 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover, Berman, Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. WARRANT#1164 Mr. Tenerelli read Warrant#1164. Moved by Berman, seconded by Sussman,to approve Warrant#1164 in the amount of$1,977,580.40,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein read a Proclamation declaring April 29,2011 as Arbor Day in the Village of Buffalo Grove, and called upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. President Hartstein noted that he and Mr. Bragg,Mrs.Neukirch and Trustee Sussman recently attended the grand opening of Leica Microsystems,and he noted how proud he is that they chose Buffalo Grove for their headquarters. President Hartstein reminded residents that the Buffalo Grove Symphonic Band 10th Anniversary Concert will take place on April 9,2011 at Stevenson High School. Li 12492 04/04/2011 VILLAGE MANAGER'S REPORT Mr. Bragg noted that staff is testing some new technology this evening, and the Agenda is posted on the screen behind the dais. Mr. Bragg reminded everyone that the Regular Meeting of the Village Board scheduled for April 18,2011 is being postponed until April 25,2011. QUESTIONS FROM THE AUDIENCE Frank Sears, Lake Boulevard,complimented the Board,and especially Trustee Glover,for her comments regarding the proposed sign at the Twin Rinks Ice Arena and the effect that it will have on the surrounding residents. Mr. Sears also complimented Trustee Trilling for his review of the proposal set forth by Baxter&Woodman regarding the amount of work needed to be done to prepare their recommendations for resurfacing the Raupp • Boulevard Bridge. TRUSTEE REPORTS Trustee Smith further elaborated on the Buffalo Grove Symphonic Band 10th Anniversary Concert this coming Saturday. Trustee Sussman urged residents to attend the 3rd annual Health&Wellness Fair to be held at the Arboretum on Saturday,April 9,2011 from 9:00 A.M.until 12:00 P.M. Trustee Sussman noted that she attended the 40th anniversary celebration of Cooper Middle School,and reviewed the activities that took place to commemorate the occasion. Trustee Trilling reviewed the scenario and timetable involved in the Arlington Heights Road reconstruction currently taking place,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman, seconded by Sussman,to approve the Consent Agenda. Ordinance#2011-15—Oishii Thai Motion to pass Ordinance#2011-15,amending Chapter 5.20 of the Liquor Control,Class A. Ordinance#2011-16—Oishii Thai Motion to pass Ordinance#201 1-16,amending Chapter 5.20 of the Liquor Controls,Class E. 2011 Sewer Televising Motion to authorize bid Sanitary and Storm Sewer Televising for the year 2011. 12493 04/04/2011 Whispering Lakes Estates Motion to accept Warranty Deed conveying ownership of Lot 24, Whispering Lakes Estates Subdivision, Aptakisic Road,to the Village of Buffalo Grove. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Trilling,Sussman, Smith NAYS: 0—None Motion declared carried. FENCE CODE Moved by Braiman,seconded by Berman,to pass Ordinance#2011-17,amending Chapter 15.20,Fence Code, of the Village of Buffalo Grove Municipal Code,Village of Buffalo Grove,Cook and Lake Counties,Illinois,in accordance with the draft ordinance dated 3/30/2011 included in Board packets. Mr. Sheehan reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Trustee Berman asked about having a limit on the height of the decorative caps on fences,suggesting that he believes there should be some sort of limit. If 6' fences are going to be allowed,Trustee Glover asked about requiring the board-on-board fences that might help our Police Department with regard to visibility. Trustee Sussman stated that it does not appear that 6' or 7' fences in neighboring communities have caused any problems. Chief Balinski stated that, in their research,the Department found that there were no issues with 5' fences versus 6' fences. Trustee Braiman stated that he does not believe that a 16"or 18"cap is necessary,and he believes that 6"or 8" should be sufficient. Trustee Trilling stated that he feels very strongly about not having 6' fences throughout the Village; he believes each homeowner has a right to privacy,and he believes that there are circumstances that warrant 6' fences,but he believes this is an aesthetic issue that is happening in the community;he would like to see Buffalo Grove keep its open atmosphere and he believes that a 6' fence begins to close our yards in and stops interaction between neighbors. Trustee Sussman stated that she has never put up a fence,but she believes it is everyone's right to put up a 6' fence and she does not believe people should have to appear before the Board and give personal information in order to get a 6' fence. Trustee Berman stated that he believes the Board has to recognize that contemporary standards change over time,and he agrees with Trustee Sussman. The Village received a great deal of feedback and it appears that there is interest in 6' fences. Trustee Berman does agree with Chief Balinski's recommendation that a 6' fence should provide at least some visibility for law enforcement. Trustee Trilling commented that,if 6' fences are allowed, ornamental fences should also be allowed. Trustee Braiman moved to amend the motion to change the language from"not greater than"to"whichever is less",and also to include the provision with regard to board-on-board or decorative fences. Trustee Glover seconded the amendment. 12494 04/04/2011 After discussion, it was moved by Braiman,seconded by Berman,to defer action on this issue until more information is available and another draft from staff is presented. Trustee Trilling suggested that a rule should be either board-on-board or 75-80%free space,and he also suggests that the decorative post cap be changed from 6"maximum to whichever is less than 8"or 10". Upon voice vote,the motion to defer was unanimously declared carried. PUMP HOUSE NO.7 Mr.Bragg noted that staff is requesting that this item be deferred until the April 25,2011 Board Meeting. Moved by Smith,seconded by Sussman,to defer action on the proposed resolution approving an agreement for construction engineering services for the Pump House No. 7 Deep Well Project. Upon voice vote,the motion was unanimously declared carried. ORDINANCE#2011-17-SOLICITATION Moved by Braiman,seconded by Berman,to pass Ordinance#2011-17,amending Title 10 of the Village of Buffalo Grove Municipal Code(Pedestrians Soliciting Rides or Business),in accordance with the draft ordinance in Board packets dated 3/28/2011. Mrs.Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. In answer to a question from Trustee Berman,Mr. Raysa confirmed that the proposed ordinance does comply with the First Amendment and other constitutional safeguards. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. PUMP HOUSE NO.7 Mr. Bragg noted that staff is requesting that this item be deferred until the April 25,2011 Board Meeting. Moved by Berman,seconded by Glover,to defer action on the award of bid for Pump House 7 Deep Well Construction until the April 25,2011 Board Meeting. Upon voice vote,the motion was unanimously declared carried. UNIFORM RENTAL ' F Mr. Bragg reviewed the staff recommendation to reject bids and award contract for uniform rental services, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Moved by Braiman, seconded by Berman,to award contract for uniform services to Aramark Uniform Services 1 in accordance with the documentation contained in Board packets in an amount not to exceed$48,238.10. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover, Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. 12495 04/04/2011 VILLAGE PHONE SYSTEM Mr. Bragg reviewed the proposed Village phone system,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Giddens. In answer to a question from Trustee Berman,Mr. Giddens explained the reasons for the request to waive bids and seek proposals for the new phone system,as well as how staff can verify whether or not the best price and functionality is achieved. Mr.Giddens confirmed that staff will show the Board that they are finding the least expensive,most responsible solution. Moved by Braiman,seconded by Berman,to waive bids and seek request for proposal for the Village telephone system in accordance with the documentation contained in Board packets. Trustee Trilling stated that he would want staff to request the same phone system/manufacturer from multiple dealers. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried GOLF COURSE FLEET Mr. Bragg reviewed the request of staff,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Molinaro. Mr. Molinaro emphasized that all of these pieces of equipment were scheduled to be replaced in 2008,and he thanked Bob Whalen and Rick Reed and Lupe Solis,as well as the operators of this equipment,since it was through their care that staff was able to squeeze three more years out of the equipment. Mr.Anderson stated that this purchase would be 100%funded. Mr. Molinaro stated that there will also be some funding that will be realized in the resale of the used units which will go back in to the Capital Reserve Fund. The life expectancy of these units is approximately 8 years. Because the mowers are used virtually every day,and because the Arboretum and the Buffalo Grove Golf Course require two different types of mowers, it is not possible to have the same mowers used at both courses. Moved by Smith,seconded by Sussman,to authorize bid waiver and purchase two fairway mowers and one sprayer for the Golf Course Fleet,as documented in Board packets. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover, Berman, Trilling, Sussman, Smith NAYS: 0—None Motion declared carried XTREME TRAMPOLINES Greg Hansen, General Manager of Xtreme Trampolines in Carol Stream, representing Eric Beck,made a presentation to the Board of an overview of the proposed facility,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil. Mr. Hansen then answered questions from the Board. Moved by Braiman, seconded by Glover to refer the Xtreme Trampolines, 900 Busch Parkway, Special Use for a Recreational Facility in the Industrial District,to the Plan Commission for review. Upon roll call, Trustees voted as follows: 12496 04/04/2011 AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith �./ NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Sussman,seconded by Smith,to move to Executive Session for the purpose of discussing Collective Bargaining, Section 2(c)(2),and Appointment of Public Officers,Section 2(c)(3)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried The Board moved to Executive Session from until 8:29 P.M.until 9:06 P.M. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:07 P.M. Janet 1VI. Sirabian,Village Clerk APPROVED BY ME THIS 25th DAY OF April ,2011 Village President