2011-03-07 - Village Board Regular Meeting - Minutes 12476
03/07/2011
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 7,2011
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to
the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover, Berman,Trilling,
Sussman and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human
Resources;Gregory Boysen,Director of Public Works;Rick Kuhl, Superintendent of Public Works-
Operations;Richard Kuenkler,Village Engineer;Mike Skibbe,Civil Engineer; Brian Sheehan,Village
Health Officer/Deputy Building Commissioner-Operations;Carol Berman, Deputy Building
Commissioner-Administration;Robert Pfeil,Village Planner; Police Chief Balinski;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Berman, seconded by Braiman,to approve the minutes of the February 7,2011 Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 4—Braiman,Berman,Sussman, Smith
NAYS: 0—None
ABTAIN: 2—Glover,Trilling
Motion declared carried.
WARRANT#1162
Mr.Tenerelli read Warrant#1162. Moved by Glover,seconded by Sussman,to approve Warrant#1162 in
the amount of$3,593,733.68,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover, Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein thanked all the residents who came out for our Blood Drive this past weekend.
President Hartstein appointed the following members to the Buffalo Grove Days Committee: William
Cohen,Alan Danenberg,Carrie DeSoto, Scott DeSoto,Joanne Johnson, Brian Raphealson,and Fern
Russell.
Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon roll call,
Trustees voted as follows:
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AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
• NAYS: 0—None
Motion declared carried.
President Hartstein thanked all of these volunteers for their hard work and dedication to creating a
wonderful weekend for the entire community.
President Hartstein commented on the 2010 Census results and noted that we did have a slight decrease in
population,which will also result in a decrease in revenue. There was an increase in minority population,
and in regard to that,he noted that we can be very proud of the diversity in our community. President
Hartstein asked residents to share their ideas and thoughts on things that the Village can do with regard to
being proactive in welcoming all portions of our diverse community to become involved in the community.
VILLAGE MANAGER'S REPORT
With regard to Village Fire Prevention Programs,Mrs.Berman began by providing an overview of the
Building&Zoning and Health Departments,including what they do,historical data for the past five years,
and plans for 2011. Mr. Sheehan reviewed the permit and inspection process,as well as citizen inquiries.
Chief Vavra reviewed the Fire Department's cross-training program with the Fire Prevention Bureau.
Mr. Sheehan presented an update on the Fence Code,details of which are contained in the Village Board
Meeting Agenda Item Overview that he prepared.
Trustee Berman stated that the results of the survey,although not scientific, as well as Board positions,
indicate that there are people that have strong opinions on both sides of the issue, and he believes that it
would be appropriate for staff to prepare an ordinance and present it to the Board for a decision.
Trustee Braiman stated that there are clearly good arguments on both sides of the issue,and noted that he
would like to have the Police Department submit a written recommendation as to their preference and the
reasons for their recommendation.
President Hartstein directed staff to prepare an ordinance for the Board. There is clearly interest on this
issue,and he directed staff to use all available vehicles to publicize the agenda item to our residents.
Mr. Bragg recognized the following individuals who were honored during a recent ceremony when the
Above and Beyond the Call of Duty Awards were presented:
• Beth Martin—Police Department: Girl Scout cookies for military serving overseas.
• Andy Dziekanski&Jim Wargo—Public Works: Assistance to motorist needing medical
assistance.
• Frank Doll& Charlie Kolder&Scott Schwarz&Joe Wieser—Fire Department: Assistance to
homeless individual and provision of clothing, food and currency.
• John Klecka—Police Department: Department Santa Claus for"Make an Angel Smile"holiday
party,Cooper Jr. School Brownies, Lake Zurich Community Center.
Mr. Bragg expressed his appreciation to these individuals for their efforts on behalf of the Village
Mr. Bragg recognized and introduced newly promoted employees in the Buffalo Grove Police
Department,Commander Michael Szos and Sergeant Michael Rodriguez. Both men were congratulated
by the audience and the Board.
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Mr. Bragg noted that he wanted to be sure that the video showed that he wished his son, Wade,a Happy 4th
Birthday.
QUESTIONS FROM THE AUDIENCE
Tim O'Connor,2240 Avalon Drive,representing a typical group of residents,spoke regarding the Weiland
Expansion Project. An open letter to the Board has been included in their packets noting the following:
• To raise awareness of this project.
• To state that the group strongly opposes any further expenditure on this project.
• To ask the Board for a more direct,thorough and transparent meeting to discuss the full
implications of this project with the concerned citizens.
Mr. Boysen responded,noting that the project is progressing through the study phases,and there was a
public information meeting in December. Staff has received significant feedback concerning the project as
proposed. Staff will plan on a special meeting of that particular area to go over concerns that have been
raised and get feedback from the residents. Residents will be informed as to details of the meeting.
Denice Boceck,610 Mayfair Court North,reminded residents that the last date for Voter Registration is
March 8,2011.
PROCLAMATION—JAMIE DUNNE
President Hartstein read a Proclamation commending Deputy Chief James J. Dunne for service to the
Village of Buffalo Grove, 1980-2011. President Hartstein thanked former Deputy Chief Dunne for his
years of service and dedication to the residents of Buffalo Grove and wished him well in his future
endeavors. The audience and the Board congratulated Deputy Chief Dunne.
2010 POLICE OFFICER OF THE YEAR
Chief Balinski thanked the Board for the time afforded to the Police Department. The Chief thanked
Prospect Heights Police Chief Dunne for his years of service to Buffalo Grove,and also thanked and
congratulated Commander Szos and Sergeant Rodriguez for their achievements.
Chief Balinski then reviewed the process for the selection of Police Officer of the Year.
The 2010 Officer of the Year Award is Corporal Vince Positano,and the Chief invited Corporal Positano
and his family to come forward. On behalf of the Buffalo Grove Rotary Club,John DeRocher
summarized some of the achievements of Corporal Positano,after which he presented the award to
Corporal Positano,along with a donation in his name to the Rotary Foundation and also a donation to
Special Olympics.
TRUSTEE REPORTS
Trustee Berman reported on the 2011 Health & Wellness Fair to be held on Saturday,April 9,2011 at the
Arboretum Golf Club, and urged residents seeking information or businesses seeking to participate to
contact the Village Manager's office.
Trustee Sussman invited all Buffalo Grove students to participate in the"Why I Love Buffalo Grove"
contest, noting that the deadline for submissions is April 1,2011.
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Trustee Smith noted that the 10`h Annual Buffalo Grove Invitational Fine Art Festival to be held on July
16& 17,2011 at the Town Center,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mrs.Neukirch. Questions should be directed to the Village Manager's office
at 847-459-2518 or BGArts@vbg.org.
vbg.org.
Trustee Trilling urged residents to attend the Buffalo Grove Symphonic Band 10`h Anniversary Spring
Concert to be held on April 9,2011 at Stevenson High School,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Trustee Braiman reported that Buffalo Grove Cub Scouts and Boy Scouts are in the midst of their annual
project,"Scouting for Food",and urged residents to do their part by placing non-perishable food items at
their front door to be picked up by the Scouts.
Trustee Braiman noted that, since he is running unopposed for Village President on April 5,2011,there
will be a vacancy created for his Trustee seat. Therefore,he asked that residents interested in filling that
position submit resumes to the Village. The appointment will then be made through a consensus of the
Village Board,with the goal of making the appointment and swearing in the new Trustee along with the
newly elected Trustees at the May 2,2011 meeting.
The Village Clerk reported on the upcoming April 5,2011 Municipal Election,reviewing the dates for
voter registration and early voting,and urging everyone to be sure they are registered and to review the
candidates and to be sure to vote in this election.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board
could request that an item be removed for full discussion;there were no such requests. The Village Clerk
read a brief synopsis of each of the items on the Consent Agenda.
Moved by Glover,seconded by Braiman,to approve the Consent Agenda.
Ordinance#2011-6—Atrium Realty
Motion to pass Odinance#2011-6,granting a variation to the Buffalo Grove Sign Code for Atrium Realty I,
LLC,251 Milwaukee Avenue.
Ordinance#2011-7—Versailles
Motion to pass Ordinance#2011-7,granting variations to the Buffalo Grove Zoning Ordinance for
Versailles, 100 McHenry Road.
Ordinance#2011-8—371 Springside Lane
Motion to pass Ordinance#201 1-8,re-authorizing a Special Use for a child day care home,371 Springside
Lane, R-4A zoning district.
Resolution#2011-6—Private Activity Bond
Motion to pass Resolution#2011-6,transferring$4,070,940.00 Private Activity Bond Allocation to the
Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove.
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Ordinance#2011-9—15 Chestnut Terrace
Motion to pass Ordinance#2011-9,re-authorizing a Special Use for a child day care home, 15 Chestnut
Terrace, R-4 zoning district.
Resolution#2011-7—Zoning Map
Motion to pass Resolution#2011-7,approving the Annual Revision of the Village Zoning Map.
Ordinance#2011-10—1347 Devonshire Road
Motion to pass Ordinance#2011-10,re-authorizing a Special Use for a child day care home, 1347
Devonshire Road,R-9A zoning district.
Uniform Rental
Motion to authorize bid for Uniform Rental.
2011 Sidewalk Removal&Replacement
Motion to authorize bid for 2011 Sidewalk Removal & Replacement Program.
2011 Bike path&Parking Lot Improvement
Motion to authorize bid for 2011 Bike Path&Parking Lot Improvement Program.
Fluorescent Lighting
Motion to authorize bid waiver and request proposals—Fluorescent Lighting Retrofits at Campus Facilities.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE#2011-11 —CIRCLE K
Moved by Braiman,seconded by Glover,to grant variations to the Buffalo Grove Sign Code for Circle K,
1200 Arlington Heights Road, in accordance with the draft in Board packets dated 3/1/2011.
President Hartstein confirmed that changes were made consistent with the request of the petitioner at a
previous meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover, Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
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RAUPP BOULEVARD BRIDGE
Moved by Braiman, seconded by Smith,to pass Resolution#2011-8, approving an Agreement for Phase 1
Preliminary Engineering Services related to the rehabilitation of the Raupp Boulevard Bridge, in
accordance with the document contained in Board packets.
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Kuenkler.
In response to a question from Trustee Trilling,Mr. Kuenkler reviewed the condition and history of the
bridge,noting that there are no deficiencies at this time, so this would be a proactive action. Mr.Kuenkler
does not believe that the funding that we would receive would expire.
Mr. Boysen stated that IDOT believes that the project warrants the expenditure of the limited federal funds
based on the condition of the bridge.
Mr. Bragg and Mr. Kuenkler stated that a report with further details will be provided to the Board.
After further discussion, it was moved by Braiman, seconded by Glover,to defer action on this item until
additional information on this item,as well as Items XII. B.and C., is presented to the Board. Upon roll
call,Trustees voted as follows:
AYES: 6—Braiman,Glover, Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried.
FENCE CODE—785 VERNON COURT SOUTH
A real estate broker and the petitioner,Volodymyr Kultytskyy, 785 Vernon Court South,presented the
reasons that they are asking for the appeal of the Zoning Board of Appeals decision to deny the request
made by the petitioner,details of which are contained in the Village Board Meeting Agenda item Overview
prepared by Mr. Sheehan.
The petitioner needs a fence for safety reasons. President Hartstein stated that this does not say that they
cannot have a fence,but only that they cannot have the fence where they would like to have it.
ZBA Commissioner Stein reviewed the deliberations that took place at their meeting, specifically that the
fence as proposed would be in the front yard of their next-door neighbors.
Trustee Trilling reviewed his interpretation of what is being requested; he did say that he does like the fact
that it is a 4' open picket fence.
Trustee Berman stated that he understands that a compromise was offered by the ZBA,and he asked why
that was not considered. The petitioner stated that the yard is not very big, so bringing the fence further in
would make it smaller.
Mr. Sheehan stated that no fences at all are allowed past the building line.
Mr. Raysa pointed out that the Village Engineer does not approve fences. The Village Engineer drew a line
of sight angle for the property. The petitioner is requesting 10' off the sidewalk. Mr. Raysa pointed out
that the standards for variation are found on pages 9 and 10 of the handout.
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In response to a request from Mr. Raysa,the nine(9)color photographs presented to the Board by the
petitioner are: 785 Vernon Court South,Patton& Chenault, 515 Bradley, 734 Bredley/Patton, Mayfair,
520 Mayfair, 555 Mayfair,the last one is not identified by address.
President Hartstein reviewed the options available to the petitioner.
The real estate representative asked that the issue be deferred so that the petitioner may meet further with
staff.
Moved by Berman,seconded by Sussman,to defer this item until the petitioner is able to meet with staff to
explore his options. Upon voice vote,the motion was unanimously declared carried.
BULK ROCK SALT
Moved by Braiman,seconded by Berman,to waive bids and purchase via joint purchase through the
Illinois Department of Central Management Services for Bulk Rock Salt FY 2011-2012 in an amount
estimated to be$320,000.00.
Mr. Bragg reviewed this purchase,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Kuhl.
In answer to a question from Trustee Berman,Mr. Bragg confirmed that,based on the joint purchasing
power that is represented by the joint purchasing program,this is as good or better a price as we could hope
to get by bidding the salt purchase. This is a continuation of the current contract,but at the new rate. Staff
is evaluating options with regard to methods of reducing salt consumption.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried
ENERGY PURCHASE
Mr. Bragg noted that staff recommends approval of a waiver of bids and authorization to append 14 of our
smaller electric utility accounts to the current MidAmerican Energy bulk electric agreement,details of
which are contained in the Village Board Meeting Agenda Item prepared by Mr. Skibbe.
In response to a question from Trustee Braiman, Mr.Bragg stated that a copy of the contract will be
forwarded to the Board,however,the contract must be executed the same day that pricing is received,so it
is possible that Board members will not actually see the contract before it is executed.
Moved by Braiman,seconded by Smith,to authorize bid waiver and to authorize the Village Manager to
request a final supply cost update on Tuesday, March 8,2011,and execute a corresponding contract
addition for the Village's smaller electric accounts to be added to the current MidAmerican Energy
agreement, pending final review of the contract addition documents by the Village Attorney. Upon roll
call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman, Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried
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EXECUTIVE SESSION
Moved by Sussman, seconded by Trilling,to move to Executive Session for the purpose of discussing
Collective Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call, Trustees voted as
follows:
AYES: 6—Braiman,Glover,Berman, Trilling, Sussman, Smith
NAYS: 0—None
Motion declared carried
The Board moved to Executive Session from until 9:10 P.M.until 10:05 P.M.
ADJOURNMENT
Moved by Sussman, seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:06 P.M.
Jana/ Sirabian, Village Clerk
APPROVED BY ME THIS 21st DAY OF March ,2011
Village resident
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