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2011-02-07 - Village Board Regular Meeting - Minutes 12469 02/07/2011 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 7,2011 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Sussman and Smith. Trustees Glover and Trilling were absent. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;Richard Kuenkler,Village Engineer;Brian Sheehan,Village Health Officer;Robert Pfeil,Village Planner;Police Chief Balinski;and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Berman,seconded by Sussman,to approve the minutes of the January 17,2011 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Sussman,Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. WARRANT#1161 Mr.Anderson read Warrant#1161. Moved by Sussman,seconded by Smith,to approve Warrant#1161 in the amount of$3,732,114.34, authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Sussman, Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein,on behalf of the community,commended all Village staff,and especially Public Works,for their tremendous efforts in dealing with the near record-breaking Snowstorm this past week. Staff has followed up with some of the other agencies that are responsible for clearing roads within Village boundaries. President Hartstein appointed the following members to the Buffalo Grove Days Committee: Paulette Greenberg and J.V. Springman,Jr. as co-chairs,Mariellen Antman, Steven Antman,Cody Bartlett,Diane Bartlett,David Besser,Erwin Borowsky, Bob Boxer,Ken Carothers, Sandi Carothers,Ed Conkle,Barbara Czipo,Karen Danenberg, Eric Gordon, Ronald Greco, Lori Hackett,Ron Hackett, Alan Hoffman,Howard Huffman,Debra Jess, Penni Raphealson,Ron Jess,Judith Katz,Marlene Kozak,Arlene Kozemzak,Ken Lazar,Betty Lou Manso,Adam Moodhe,Mary Moodhe,Debi Moritz, Sanjay Nahar,Hal Norman, Rhonda Norman,Jing O'Brien,Rodney Odelson, Lee Orlov,Randi Orlov,Jim Pawlak,Joan Pawlak,Charles Pozniak, Doug Primack,Jane Primack,Debra Rybarczyk,Alan Schencker, Pam Soracco,Arla Sprung,Murray Sprung, Marc Spunt,Janee Stempel,Joseph Tenerelli, Connie Weber,Maureen Welborn,Nancy Winter. 12470 02/07/2011 Moved by Braiman,seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein thanked all of these volunteers for their hard work and dedication to creating a wonderful weekend for the entire community. President Hartstein reminded our senior residents that qualify for a Senior Exemption or a Senior Freeze on their property tax bill that a new law was passed requiring the resident to reapply each year. VILLAGE MANAGER'S REPORT Mr.Bragg also thanked all of our Village personnel for their efforts in dealing with the Snowstorm,particularly Public Works,our Fire Department and Police Department, all of whom worked tirelessly to deal with the storm. Mr.Bragg reviewed the 2011 Village Goals—Work Plan,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Bragg stated that,although the Board may choose to accept this report,it would not constitute an endorsement of each activity contained within the Plan,but rather it serves as a guideline for policy development throughout the year. Each of the items will be back before the Board numerous times before official action is taken. Moved by Braiman,seconded by Sussman,to accept the Plan presented by Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Sussman, Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. VILLAGE MANAGER'S REPORT Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for January,2011;there were no questions on the report. Mr.Bragg reported that the Commission for Residents with Disabilities has requested that the Board review an increase in fine for Handicapped Parking violations. The current fine is consistent with state law,and any change in the fine would require that staff communicate with all property owners to be sure that an increased fine is properly posted. Trustee Sussman noted that she will take tonight's discussion back to the Commission to get further input from them. Trustee Braiman stated that he believe that a$250 fine is enough of a deterrent,and he does not believe that a$350 fine would be any more of a deterrent. In answer to a question from President Hartstein,Mr. Raysa stated that it would be feasible to have an increased fine for repeat offenders. Trustee Braiman stated that all signs would then have to contain the information regarding graduated fines,and he believes that it would be very time consuming for an officer to have to check to determine if an offender had been previously cited, and in what time frame. Chief Balinski stated that he does not believe that a fine of$350 versus$250 will be a deterrent. Enforcement would be challenging if the fines were to be graduated. 12471 02/07/2011 Trustee Sussman stated that those in need of handicapped spots would not be able to complete everyday tasks without those spots. Although$250 is a deterrent,perhaps it is not enough of a deterrent. Tickets issued by the Police Department do not tell the entire story,since it is impossible for the Police to cite all offenders. Until someone is in need of a handicapped spot,they do not realize the importance of the handicapped parking spaces,and she believes the increase is necessary. Trustee Berman stated that there is no excuse for people to park illegally in handicapped spots,however,he does not believe that an increase in the fine will deter those who choose to do so. If someone is going to rationalize that they will only be in the spot for a short time,the size of the fine will not matter. The key is to educate the public,and the Police Department must continue to make a concerted effort to ticket offenders. Trustee Berman stated that he is open to a recommendation from the Commission. Trustee Braiman agrees with Trustee Berman that education is vital,but he also believes that the business owners need to take an active role and report offenders. President Hartstein noted that the Village must take an active part in educating the public about the importance of not abusing parking in the handicapped spaces. Trustee Sussman thanked the Police Department for their continued enforcement of those violating the law with regard to illegally parking in handicapped spaces. Mr.Bragg stated that staff will work with the Commission and look at further educational opportunities. Mrs.Neukirch made a presentation on the Village of Buffalo Grove 2011 Environmental Plan and 2010 Year End Report,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared, as well as the Environmental Plan dated 2/3/2011. Trustee Braiman suggested that Trustee Trilling would be the perfect person to be the liaison for this project. �•/ Moved by Berman, seconded by Smith to approve the 2011 Environmental Plan and 2010 Year End Report as presented in Board packets, and to also nominate Trustee Trilling to be the Trustee liaison. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman, Sussman, Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. Mrs.Neukirch presented the Village of Buffalo Grove 2011 Economic Development Work Plan, details of which are contained in the Village Board Meeting Agenda Item overview that she prepared. Mr.Pfeil and Mr.Bragg also provided much feedback on this project. The Economic Development Work Plan contains an overview of the Village's economic and community development plans including business attraction and retention efforts. The Work Plan is also posted on the Village website. Trustee Berman stated that he appreciates the evolution of the Economic Development Work Plan;he recognizes that there are many aspects to economic development; he does have a sense of frustration with regard to retail development,although he recognizes that many factors are out of the control of Village government;he has been troubled by the lack of aggressive marketing with regard to retail development;we cannot wait for developers to contact us, and he believes that there is more that the Village Manager's office must do to market our community to prospective retail businesses;he believes that this plan is a good start,but he does not believe it goes far enough. Trustee Smith agrees that the Village needs more aggressive marketing strategies,however,he did commend staff, especially Mrs.Neukirch, for the work done with businesses in town. 12472 02/07/2011 Mr.Bragg stated that the Village is currently in a difficult situation. Some of the challenges faced by the Village include the retail base that has built up around the community. There have been several prospects that have recently looked in Buffalo Grove,but there were enough empty buildings in Vernon Hills where businesses could go in at a much cheaper rate. There are some sites in the Village that are quite high,and the Village has no control over that. Staff is trying to work with businesses with regard to retention,and if we are holding our own employment base and our own retail trade at this time,there is something to be said for that. Trustee Braiman agrees with everything that has been said;he does believe that the Village does need to be more aggressive. Citizen involvement should also be encouraged,with residents who have expertise in this area. President Hartstein stated that Buffalo Grove needs to look at something that we can do to create a niche market. Moved by Braiman,seconded by Sussman,to accept the 2011 Economic Development Work Plan. Upon roll call, Trustees voted as follows: AYES: 4—Braiman,Berman,Sussman,Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. INFORMATION TECHNOLOGY Mr. Giddens presented the Information Technology Overview and Initiatives,details of which are contained in the Village Board Meeting Agenda item Overview that he prepared. President Hartstein stated that he does not think that the Village is where it should be with regard to our web page. Mr. Giddens and Mr.Bragg both responded that an aggressive approach is being taken in that regard. Mr.Giddens also responded on plans for our cable television access. TRUSTEE REPORTS Trustee Sussman reviewed the "Why I Love Buffalo Grove"contest,noting that entries are due by April 1, 2011. Trustee Braiman congratulated Trustee Berman on his recent appointment to the Metra Citizens Advisory Board. The Village Clerk reported on the upcoming April 5,2011 Municipal Election,reviewing the dates for voter registration and early voting,and urging everyone to be sure they are registered and to review the candidates and to be sure to vote in this election. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman, seconded by Berman,to approve the Consent Agenda. Resolution#2011-2—Freedom of Information Motion to pass Resolution#2011-2, amending the Village of Buffalo Grove Freedom of Information Directory and approving Freedom of Information Officer. 12473 02/07/2011 Resolution#2011-3—Private Activity Bond Motion to pass Resolution#2011-3,ceding the 2010 Unused Private Activity Bond Volume Cap of the Village of Buffalo Grove(including Volume Cap transferred from other Lake County Home Ruse Units)to Lake County. Proclamation—Scholastic Journalism Week Motion to proclaim the week of February 20-26, 2011 as Scholastic Journalism Week in Buffalo Grove,and congratulating the Illinois Journalism Education Association for its work on behalf of scholastic journalists and their advisors. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 4—Braiman,Berman, Sussman,Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. RESOLUTION#2011-4—2011 CONTRACTUAL STREET MAINTENANCE Moved by Smith, seconded by Braiman,to approve Agreement for Construction Engineering Services for the 2011 Village wide Contractual Street Maintenance Project. Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Mr.Kuenkler confirmed that this agreement is consistent with last year's agreement. Trustees Smith and Braiman amended the motion to include waiver of bids. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman, Sussman,Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. RESOLUTION#2011-5—ARLINGTON HEIGHTS ROAD Moved by Smith,seconded by Berman,to pass Resolution#2011-5,approving an Agreement with the County of Cook and the Village of Arlington Heights concerning the Improvement of Arlington Heights Road between University Drive and Lake Cook Road. Mr. Bragg reviewed the proposed,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman, Sussman, Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. 12474 02/07/2011 CIRCLE K Auna Foote,Corporate Identification Solutions on behalf of Circle K,reviewed the petitioner's appeal of the Zoning Board of Appeals decision,noting that visibility from all directions is a prime concern of the petitioner;details of this appeal are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. Andrew Stein reviewed the deliberations that took place at the Zoning Board of Appeals, noting that the primary objection was that there were an excessive number of signs. - After Board discussion,two of the signs were eliminated,and Mr. Stein stated that he believes that a package with only 6(six)signs would have been approved by the ZBA. The Commission accepted the changeable copy signage. Moved by Berman,seconded by Smith,to grant the appeal of the Zoning Board of Appeals decision to deny the request made by Circle K, 1200 Arlington Heights Road,for variations to Sign Code,Sections 14.20.030, 14.20.070, 14.20.080 and 14.40.025,in light of the specific concessions made this evening to eliminate two(2)of the eight(8) signs,namely the sign at the exit of the car wash,and the wall sign facing to the southeast of the building,and in accordance with materials contained in Board packets,and also to direct staff to prepare the necessary sign variation ordinance and bring it back before the Board. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman, Sussman, Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. 2011 VILLAGE WIDE STREET MAINTENANCE Moved by Braiman,seconded by Berman,to award bid for Calendar 2011 Village Wide Contractual Street Maintenance Program to Arrow Road Construction Company in an amount not to exceed$1,224,113.62. Mr.Kuenkler explained that the reason for the slightly modified bid was due to a correction,and both he and Mr. Raysa confirmed that it is appropriate and lawful to accept the modified bid. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman, Sussman, Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. 12475 02/07/2011 EXECUTIVE SESSION �./ Moved by Smith,seconded by Braiman,to move to Executive Session for the purpose of discussing Collective Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman, Sussman,Smith NAYS: 0—None ABSENT: 2—Glover,Trilling Motion declared carried. The Board moved to Executive Session from until 9:24 P.M.until 10:07 P.M. ADJOURNMENT Moved by Sussman,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:08 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 7th DAY OF March ,2011 Village President