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2010-12-20 - Village Board Regular Meeting - Minutes MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 20,2010 12455 12/20/2010 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling, Sussman and Smith. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Rick Kuhl, Superintendent of Public Works;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Fire Chief Vavra;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover, seconded by Berman,to approve the minutes of the December 6,2010 Regular Meeting. The following corrections were made to the minutes: Page 12446: the name in the fourth line should be Stein Page 12444: the name in the eighth paragraph should be Leica Trustees Glover and Berman agreed with the corrections. Upon roll call,Trustees voted as follows on the corrected minutes: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. BALLOT PLACEMENT LOTTERY The Village Clerk reviewed the ballot placement lottery,noting that the names of those in line at 8:00 A.M. on the first day of filing would be eligible to be placed in a lottery to determine placement on the ballot for the April 5, 2011 Municipal Election. The names of those filing for the position of Village Trustee for a four-year term shall be as follows: 1. Mike Terson 2. Jeffrey Berman 3. Steven Trilling The names of those filing for the position of Village Clerk shall be as follows: 1. Robert Sherman 2. Janet Sirabian 12456 12/20/2010 WARRANT#1158 Mr.Tenerelli read Warrant#1158. Moved by Glover,seconded by Braiman,to approve Warrant#1158 in the amount of$2,495,330.37, authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling,Sussman, Smith NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein appointed Lawrence Steingold to the Zoning Board of Appeals. Moved by Braiman,seconded by Smith,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed Stan Zoller to the Bicycle Path Ad-Hoc Committee. Moved by Trilling,seconded by Glover,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. President Hartstein reported on the Public Safety Pension Reform Bill in the State Legislature,and urged residents to contact the Governor in support of this legislation. President Hartstein noted that 2010 has been a good year for Buffalo Grove,and he wished happy holidays and a healthy and happy new year to each of our residents. VILLAGE MANAGER'S REPORT �•/ Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for November,2010;there were no questions on the report. Mr.Bragg presented a report on the Amendment to the Special Use for Adam's Roadhouse Sports Bar& Grill, 301 Milwaukee Avenue. Mr.Raysa will be completing the preparation of the amended ordinance for the January 3, 2010 Village Board Meeting. QUESTIONS FROM THE AUDIENCE Rob Sherman,778 Stonebridge Lane,noted that,after the April 5,2011 Municipal Election,he will be asking the Board to consider the merits of switching the method of collecting signatures on nominating petitions. PUBLIC HEARING—FISCAL YEAR 2011 APPROPRIATION ORDINANCE President Hartstein opened the Public Hearing for the Fiscal Year 2011 Appropriation Ordinance at 7:48 P.M. Notice of this Public Hearing was published in the Daily Herald on December 9,2010. Mr.Anderson made a presentation to the Board, details of which are contained in his memo to Mr. Bragg. Mr. Anderson stated that the budget document is the one to which department heads are held responsible. President Hartstein asked if there were any comments from any other public bodies or members of the audience; there were none. Mr.Anderson confirmed to Trustee Braiman that, when there is a levy, it is levied to the budget and not to the appropriations. 12457 12/20/2010 Mr.Anderson also confirmed to Trustee Berman that the budget is the control document for spending,and any additional contingencies would have to come back to the Board for specific approval. There were no further comments from the audience or the Board. At 7:52 P.M.,President Hartstein adjourned the Public Hearing until later in the meeting when this item is on the agenda. FARMER'S MARKET Susan Levy presented a report on the 2010 Farmer's Market,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. After Mrs. Levy thanked everyone involved,including volunteers and farmers and Village and Park District staff,in creating the Farmer's Market,Trustee Trilling thanked Mrs. Levy for all of her work to make this project a huge success. GOLDEN BISON AWARD President Hartstein reviewed the Golden Bison Award. President Hartstein then summarized the accomplishments and contributions that Grande Jake's Fresh Mexican Grill has made to our community. Jacob and Georgia Rodriguez,owners of Grande Jake's,then came forward with their children to accept the award as they were congratulated by the audience and the Board. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Braiman,to approve the Consent Agenda. ORDINANCE#2010-64—INDECK ENERGY SERVICES Motion to pass Ordinance#2010-64,granting a variation to the Buffalo Grove Sign Code for Indeck Energy Services,600 Buffalo Grove Road. ORDINANCE#2010-65—ROI-NORTH AMERICA,INC. Motion to pass Ordinance#2010-65,granting certain variations to the Buffalo Grove Sign Code for ROI-North America,Inc., 1250 Barclay Boulevard. RESOLUTION#2010-48—T-MOBILE Motion to approve Resolution#2010-48, authorizing the execution of Consent to Assignment of T-Mobile Central, LLC Site Lease to Mobilitie Investments II,LLC. RESOLUTION#2010-49—AMDUR PRODUCTIONS Motion to approve Resolution#2010-49,Letter of Understanding with Amdur Productions, BG Invitational Fine Art Festival. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman, Glover,Berman, Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. 12458 12/20/2010 ORDINANCE#2010-66—MUNICIPAL CODE Moved by Braiman, seconded by Berman,to pass Ordinance#2010-66,amending Sections 13.04.290 of Title 13 of the Village of Buffalo Grove Municipal Code, in accordance with the memorandum and draft in Board packets. Mr. Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Trustee Glover thanked Mr.Anderson for initiating this billing method,as it makes it more equitable for all Lake County residents. Mr. Anderson then answered questions from the Board,noting that this is not a charge levied by the Village of Buffalo Grove,and the money that is generated does not come to the Village of Buffalo Grove,but goes directly to Lake County. In answer to a question from Rob Sherman,778 Stonebridge Lane,Mr.Anderson stated that a gallon of water pumped essentially translates to a gallon of water that will end up in the sanitary sewer system. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ORDINANCE#2010-67—2011 APPROPRIATIONS Moved by Braiman,seconded by Glover,to pass Ordinance#2010-67,authorizing Appropriations for the Village of Buffalo Grove for the period January 1,2011 through December 31,2011,in accordance with the ordinance in Board packets. President Hartstein asked if there were any further questions or comments from anyone in the audience or the Board;there were none. President Hartstein adjourned the Public Hearing at 8:15 P.M. Upon roll call,Trustees voted as follows: AYES: 6—Braiman, Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ORDINANCE#2010-68—ABATING TAXES Moved by Braiman, seconded by Berman,to pass Ordinance#2010-68,abating taxes levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois, in accordance with the memorandum in Board packets from Scott Anderson to Dane Bragg dated December 15,2010. Mr. Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda item Overview that he prepared. Mr. Anderson confirmed to Trustee Braiman that this ordinance would cut the debt service levy-almost-in-half, by$2000,000(amended per Board approval) Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover, Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. 12459 12/20/2010 E-MAIL RETENTION Mr.Bragg noted that staff recommends deferring this item to a meeting in January so that additional revisions may be made. Moved by Berman,seconded by Sussman,to defer action on the Village of Buffalo Grove E-Mail Retention Policy until staff recommendations are complete. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling,Sussman, Smith NAYS: 0—None Motion declared carried. STREET SWEEPER Moved by Braiman, seconded by Glover,to authorize bid waiver and purchase of a replacement Unit 438(Street Sweeper)in accordance with the memorandum from Mr.Boysen noting a 2010 demonstrator unit from EJ Equipment in an amount not to exceed$194,435.00. Mr.Bragg summarized this purchase,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl. In answer to a question from Trustee Berman,Mr.Kuhl explained the request for bid waiver because this is a specialty item that performs in a manner that cannot be duplicated by an alternative vehicle. Mr.Kuhl confirmed to Trustee Sussman that this vehicle is equipped with"all the bells and whistles"because it is a demonstrator. �•/ Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Berman,seconded by Smith,to move to Executive Session for the purpose of discussing Personnel Section 2(c)(1),Probable or Imminent Litigation against,affecting or on behalf of the Village, Section 2(c)(11),and Collective Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. The Board moved to Executive Session from until 8:32 P.M.until 9:39 P.M. 12460 12/20/2010 eSkape Moved by Braiman,seconded by Berman,to direct the Village Manager and the Village Attorney to prepare settlement agreement with eSkape for monies due,subject to approval by Trustee Berman,Trustee Legal Liaison. The Village Manager is authorized to execute approved settlement agreement. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:40 P.M. TY\ . ,��i �� .hit M. Sirabian,Village Clerk APPROVED BY ME THIS 3rd DAY OF January ,2011 Village President 1