2010-09-13 - Village Board Regular Meeting - Minutes 12416
09/13/2010
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON SEPTEMBER 13,2010
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M.In remembrance of the 9th anniversary of the
9-11 attacks on our nation,President Hartstein asked those present to observe a moment of silence. Everyone then
stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling, Stone,
and Sussman.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy
Village Manger; Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources;Robert Pfeil,
Village Planner;Brian Sheehan,Village Health Officer;Gregory Boysen,Director of Public Works;Rick Kuhl,
Deputy Director of Public Works;Richard Kuenkler,Village Engineer;Carol Berman,Deputy Building
Commissioner/Administration;Mike Skibbe,Civil Engineer;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the Rescheduled Regular Meeting of August 30,
2010. Upon roll call,Trustees voted as follows on the approval of the minutes:
AYES: 5—Braiman,Glover,Berman,Trilling, Sussman
NAYS: 1 —Stone
Motion declared carried.
Moved by Glover,seconded by Berman,to approve the minutes of the Finance Committee Meeting of August 9,
2010. Upon roll call,Trustees voted as follows on the approval of the minutes:
AYES: 5—Braiman,Glover,Berman,Trilling, Sussman
NAYS: 1 —Stone
Motion declared carried.
WARRANT#1152
Mr.Anderson read Warrant#1152. Staff then answered questions from the Board. Moved by Braiman,seconded
by Berman,to approve Warrant#1152 in the amount of$2,353,905.53 authorizing payment of bills listed. Upon
roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
On behalf of the Village Board and the community, President Hartstein welcomed Dane Bragg to his first meeting as
our new Village Manager.
President Hartstein publicly thanked everyone responsible for creating the very special weekend of Buffalo Grove
Days which was enjoyed by the entire community. The Committee,our staff,the Park District,the Chamber, St.
Mary Church,the Rotary and the entire community all participated in making this a great weekend for our Village.
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President Hartstein stated that he has asked that staff have representation at the meeting tomorrow evening where the
possible proposal for the development on Boeger Road in Arlington Heights will be discussed.
President Hartstein also thanked everyone involved with our Farmer's Market,an activity of which the entire
community can be very proud.
President Hartstein read from a Proclamation declaring the hours of 2:00 P.M.to 7:00 P.M.on Sunday,October 31,
2010 as Trick or Treat Day in Buffalo Grove,and encouraged all households to cooperate in making this a happy
occasion for all youngsters.
President Hartstein read from a Proclamation declaring the month of September 2010 as National Preparedness
Month,highlighting the importance of emergency preparedness.
President Hartstein read from a Proclamation declaring the week of October 3,2010 as Fire Prevention Week
throughout Buffalo Grove,and called upon residents to participate in activities at home,school and work,and to
follow the theme for 2010,which is Smoke Alarms:A Sound You Can Live With.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
August,2010;there were no questions on the report.
Mr. Bragg noted that the FY 2010 Capital Improvement Plan Project Status has been provided to the Board. Mr.
Anderson presented a summary of this report,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Mr. Bragg noted that there is a Finance Committee Meeting scheduled for Monday,September 27,2010.
Ef `/ Mr.Bragg thanked the Board and the community for the opportunity to serve as Village Manager.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda.
Celeste Sherman,778 Stonebridge Lane,thanked the Board for the ordinance banning dogs from the Farmer's
Market.
Mrs. Sherman also stated that she believes that eSkape is a wonderful place for young people to go and have fun and
to dance,and she has been there and she would hate to see it be unsuccessful.
TRUSTEE REPORTS
Trustee Glover presented a summary report on Buffalo Grove Days. The weekend was a wonderful community
event that gets better every year,and she thanked everyone involved for the tireless efforts that they put in to make it
such a huge success. Paulette Greenberg and J.V. Springman commented on various events during the weekend and j
also extended their thanks to everyone who donates their time and support to make this event such a success.
Trustee Sussman commented on the Buddy Baseball and Fun& Food for Residents with Disabilities events,which
are the highlights of the weekend for the Committee and the Commission for Residents with Disabilities.
Moved by Braiman,seconded by Berman,to nominate Trustee Glover as the Board liaison to the Buffalo Grove
Days Committee. Upon voice vote,the motion was unanimously declared carried.
President Hartstein thanked Trustee Glover for her dedication to serving as liaison,and again thanked everyone
involved in this terrific event for the entire community.
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Trustee Glover and Chief Vavra reviewed the Pink Heals program,noting that the pink fire trucks were on display
at the softball game,and residents came out to support this terrific endeavor. Many residents signed the trucks in
honor or memory of friends and loved ones. The Buffalo Grove Fire Department is also selling t-shirts to support
the campaign.
Trustee Trilling noted that the annual Fire Department Open House will be held on September 25,2010 at the
station on Deerfield Parkway,and he encouraged residents to attend and take a tour of the Department.
Trustee Berman noted an important event coming up called Step Out Buffalo Grove which benefits the American
Diabetes Association. The event will take place on October 3,2010 at Didier Farms,and he urged residents to come
out and participate in this event.
Trustee Stone commented on various e-mails that she requested through a FOIA request with regard to the Land&
Lakes landfill.
President Hartstein declared a recess from 8:30 P.M.until 8:35 P.M.
The Village Clerk announced that the United Way Live United Food Drive will be held during the week of
September 20-24,2010,and she urged residents to do whatever they can to help re-stock our local food pantries.
With regard to Elections,the Village Clerk reminded residents that October 5,2010 is the last day to register to vote
in the upcoming election on November 2,2010. Also,petitions for the offices of Village President,Village Clerk
and Trustee may be circulated beginning September 21,2010,with filing dates of December 13-20,2010. These
offices will be voted upon in the April 5,2011 Consolidated Election.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Moved by Braiman,seconded by Berman,to approve the Consent Agenda.
ORDINANCE#2010-50—SURPLUS VILLAGE PROPERTY
Motion to pass Ordinance#2010-50,authorizing the disposal of surplus Village personal property.
GAS SUPPLY&SERVICES
Motion to authorize bid for gas supply and services for Village of Buffalo Grove.
CUSTODIAL SERVICES
Motion to authorize bid for Custodial Services.
VILLAGEWIDE DRAINAGE IMPROVEMENTS
Motion to accept Change Orders#1 and#2 for Villagewide Drainage Improvements Project.
Mr.Raysa asked that the following be read into the record with regard to Item XI.D.: The Village Board has made
a written determination that(i)the circumstances necessitating the changes were not reasonably foreseeable at the
time the contract was signed,or(ii)the change is germane to the original contract,or(iii)the change order is in the
best interest of the Village.
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Upon roll call,Trustees voted as follows on the amended Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone, Sussman
NAYS: 0—None
Motion declared carried.
ORDINANCE#2010-51—CAMBRIDGE ON THE LAKE
Moved by Braiman,seconded by Berman,to pass Ordinance#2010-51,amending Village Ordinance#2010-48,
granting a fence variation for Cambridge on the Lake,pursuant to the draft ordinance on the dais tonight dated
September 10,2010A. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone,Sussman
NAYS: 0—None
Motion declared carried.
Sherwin Chapman,president of the Cambridge on the Lake Homeowner's Association,thanked the Village Board,
and particularly Brian Sheehan,who helped in this process.
ORDINANCE#2010-52—VERIZON WIRELESS
Moved by Braiman, seconded by Sussman,to pass Ordinance#2010-52 amending a Special Use in the B-4 District
for collocation of an antenna by Verizon Wireless on an existing telecommunications tower, 1700 Estonian Lane,in
accordance with the draft ordinance contained in Board packets dated September 8,2010.
Mr.Pfeil answered questions from the Board. Details of the proposed ordinance may be found in the Village Board
Meeting Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
PARADES&PUBLIC ASSEMBLIES
Moved by Berman,seconded by Glover,to pass Ordinance#2010-53,amending Chapter 10.13,Parades and Public
Assemblies,of the Village of Buffalo Grove Municipal Code,in accordance with the draft contained in Board
packets dated September 9,2010.
Mrs.Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared,noting that this proposal is for discussion only at tonight's meeting.
Lengthy Board discussion ensued.
Adam Moodhe,Mary Lu Lane,posed some questions to the Board with regard to the proposed ordinance.
Moved by Berman, seconded by Braiman,to table discussion on this issue until staff has further information to bring
before the Board. Upon voice vote,the motion was unanimously declared carried.
RESOLUTION#2010-30—CLOSED SESSION MINUTES
President Hartstein reviewed the reason for the proposed resolution.
Moved by Berman,seconded by Braiman,to pass Resolution#2010-30,repealing Village Resolution#2006-32,a
Resolution approving destruction certain verbatim records of closed sessions and closed meetings.
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Mr. Raysa elaborated on the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by President Hartstein.
�./ After Board discussion,Trustee Berman called the question. Voice vote to call the question was unanimous.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
2010 PARKWAY TREE REPLACEMENT
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Kuhl.
Staff then answered questions from the Board.
Moved by Braiman,seconded by Sussman,to award bid for the 2010 Parkway Tree Replacement for Alaniz Group,
Inc. in an amount not to exceed$35,000.00. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
BUFFALO CREEK WATER MAIN CROSSING
Moved by Braiman,seconded by Berman,to award bid for Buffalo Creek Water Main Crossing Replacement
Project to IHC Construction Companies,LLC in the amount of$98,350.00,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Upon roll call,Trustees voted as
follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
1 NAYS: 0—None
Motion declared carried.
PUMP STATION#7
Mr. Boysen reviewed the proposal for Pump Station#7 Water Storage Building Roof Replacement—Analysis of
Bids,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Skibbe. •
Mr.Raysa explained the reason for his recommendation to the Board.
Staff and Mr. Raysa then answered questions from the Board.
Moved by Braiman,seconded by Berman,to reject all the bids that were opened on September 2,2010 for the water
storage building roof replacement at Reservoir#7,waive said bids,and award the contract to Waukegan Roof
Company,Inc. in an amount not to exceed$70,000.
President Hartstein clarified that all bids have been waived,and this would be a negotiation.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
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CO/NO2 ALARM/VENTILATION SYSTEM
Moved by Braiman, seconded by Glover,to reject all bids,waive bids and award contract to Arco Mechanical
Equipment Sales for Public Service Center CO/NO2 Alarm and Ventilation System Repair in an amount not to
exceed$57,750.
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Skibbe.
Board discussion followed.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
619 COBBLESTONE LANE
Trustee Glover expressed some of the concerns that she has with the proposed reauthorization of the special use
concerning the child day care home at 619 Cobblestone Lane,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Mr.Pfeil,and she suggested that this item be deferred.
Moved by Berman,seconded by Braiman,to defer action on the review of the special use reauthorization for a child
day care home at 619 Cobblestone Lane until staff is able to come back with a recommendation for the Board.
Upon voice vote,the motion was unanimously declared carried.
BROWNFIELD GRANT
Trustee Stone asked questions of Mr.Raysa with regard to a brownfield grant from several years ago.
Mr.Raysa replied that he will need to do further research to answer those questions.
ADJOURNMENT
Moved by Berman,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 11:00 P.M.
Janet M. trIabian,Village Clerk
APPROVED BY ME THIS 4th DAY OF October ,2010
Village President