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2010-06-21 - Village Board Special Meeting - Minutes 12387 06/21/2010 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 21,2010 CALL TO ORDER President Hartstein called the meeting to order at 6:31 P.M. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Trilling,Stone,and Sussman. Trustee Berman was absent. EXECUTIVE SESSION Moved by Braiman,seconded by Sussman,to move to Executive Session for the purpose of discussing Personnel, Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Trilling, Stone, Sussman NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. The Board moved to Executive Session from 6:32 P.M.until 7:29 P.M. Trustee Berman joined the Board at 6:35 P.M. ADJOURNMENT Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 7:38 P.M. Janet . Sirabian,Village Clerk APPROVED BY ME THIS 12th DAY OF July ,2010 Village President 12388 06/21/2010 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 21,2010 CALL TO ORDER President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover, Berman,Trilling, Stone,and Sussman. Also present were: Ghida Neukirch,Deputy Village Manager;William Raysa,Village Attorney;Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brian Sheehan,Village Health Officer;Robert Pfeil,Village Planner;Carol Berman,Deputy Building Commissioner-Administration;Gregory Boysen,Director of Public Works;Carmen Molinaro,Director of Golf Operations;Police Chief Balinski;Fire Chief Vavra;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the Regular Meeting of June 7,2010. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Sussman NAYS: 1 —Stone Motion declared carried. Moved by Glover,seconded by Berman,to approve the minutes of the Special Meeting of June 8,2010. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. WARRANT#1147 Mr.Tenerelli read Warrant#1147. Mr.Anderson answered a question from the Board with regard to the payment of a Health insurance premium. Moved by Berman, seconded by Glover,to approve Warrant#1 I47 in the amount of$3,031,071.49,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling, Sussman NAYS: 1 —Stone Motion declared carried. PRESIDENT'S REPORT President Hartstein commended the students at Buffalo Grove High School and Stevenson High School for the tremendous Relay for Life that they put on this past weekend to benefit the American Cancer Society. 1 1 12389 06/21/2010 President Hartstein reminded residents that our annual 46 of July celebration to be held on July 4,2010, beginning with a patriotic concert by our Buffalo Grove Symphonic Band, followed by fireworks at the golf course. President Hartstein reviewed the process for selecting our next Village Manager,and the status of that process. President Hartstein also announced that Deputy Village Manager Ghida Neukirch will be the Village Manager Pro Tern until that selection is finalized. Moved by Braiman,seconded by Trilling to concur with President Hartstein's appointment. Upon voice vote, the motion was unanimously declared carried. VILLAGE MANAGER'S REPORT Mrs.Neukirch highlighted some updates for the mid-year report of the 2010 Village Milestones that were presented to the Village Board earlier this year,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. This report may also be found on the Village website. Mrs.Neukirch noted the submittal and posting to the website and the e-library of the Monthly Management Report for May,2010;there were no questions on the report. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda. Mike Terson,representing the Buffalo Grove Park District,noted that there is a new Dog Park in Buffalo Grove,and he reviewed details regarding the park. PUBLIC HEARING—APTAKISIC CREEK CORPORATE PARK President Hartstein opened the Public Hearing for the Amendment to the Annexation Agreement for the Aptakisic Creek Corporate park concerning modification of the Preliminary Plan for 1700 Leider lane, in the Industrial District,at 7:57 P.M. This Public Hearing is continued from June 7,2010. President Hartstein reminded the petitioner that he is still under oath. Mark Christiansen,representing Bridge Development,briefly reviewed the request of the petitioner. President Hartstein asked if there were any other public bodies or members of the audience that wished to comment;there were none. Mr. Christiansen then answered questions from the Board. Mr.Raysa noted that the purpose of this Public Hearing is an Annexation Agreement Amendment. The Annexation draft of the First Amendment to the Annexation Agreement is presented to the Village Board and the public in that packet that has been distributed to the Village Board. That draft that is being presented tonight is dated June 17,2010 on page one in the upper left-hand corner,and has been prepared by staff and is agreeable to the petitioner and the owner. At 8:00 P.M.,President Hartstein continued the Public Hearing until later on in the meeting. K-9"CHANCE" Police Chief Balinski introduced Officer Danielle Baron and Chance, our new canine team. Chief Balinski reviewed the rigorous training that Officer Baron and Chance completed. The Chief thanked Officer Baron for her tremendous dedication to this program, and he also thanked the Village Board for their support of this `,/ department program. 12390 06/21/2010 TRUSTEE REPORTS Trustee Berman reported on the American Cancer Society Relay for Life held at Stevenson High School on June 19,2010. This program is run almost exclusively by our high school students and is a wonderful opportunity to support our students,as well as raise money for a tremendous cause. Trustee Glover also commented on a wonderful event on a beautiful evening. Trustee Berman also commented on the Power Outage that occurred this past weekend,and he thanked our residents for the wonderful job that they did in working together to help each other out to get through this unfortunate inconvenience. This event showed once again why our community is such a wonderful place to live and raise a family,and he thanked our residents. Trustee Glover commented on the very moving and meaningful Flag Day ceremony that was put on by the Park District at Veteran's Park on June 14t. In addition to the plaques for each branch of our Armed Forces,there will be a new plaque in honor of the contributions made by the service dogs in combat. President Hartstein commented on the Pink Heals campaign,complete with the Pink Heals Fire Truck that will be in Buffalo Grove on September 1,2010. Trustee Glover will serve as the liaison for this campaign. Trustee Trilling reminded that our first Farmer's Market will take place this Sunday morning from 7:30 A.M.-12:30 P.M. The Farmer's Market will be a weekly event through October 24t. Paulette Greenberg and Penny Novy,co-chairs of the event,were congratulated by the Board and the audience,and Mrs.Greenberg also provided further details. Trustee Trilling commented on an expenditure regarding the rooftop units on the Police Department headquarters,noting that,after a meeting with the vendor and the staff,a revised proposal was submitted with a savings of over$5,000.00,and he thanked staff for a job well done. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Braiman,to approve the Consent Agenda. ORDINANCE#2010-36—ARBORETUM GOLF COURSE Motion to pass Ordinance#2010-36,regarding public signs at the Arboretum Golf Course. ORDINANCE#2010-37—MIKE RYLKO COMMUNITY PARK Motion to pass Ordinance#2010-37,regarding public signs at the Mike Rylko Community Park. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. ORDINANCE#2010-38—APTAKISIC CREEK President Hartstein re-convened the Public Hearing at 8:25 P.M.and asked if there were any further questions or comments from the audience or the Board;there were none. President Hartstein closed the Public Hearing at 8:26 P.M. 12391 06/21/2010 Moved by Glover,seconded by Braiman,to pass Ordinance#2010-38,approving the First Amendment to the Annexation Agreement for the Aptakisic Creek Corporate Park concerning 1700 Leider Lane. Upon roll call, Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. ORDINANCE#2010-39—APTAKISIC CREEK-ZONING Moved by Glover,seconded by Berman,to pass Ordinance#2010-39,concerning the zoning of the Aptakisic Creek Corporate Park,Aptakisic Road/Leider Lane. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. KIDS AND COMPANY Moved by Sussman,seconded by Braiman,to accept Section d.that was added to the original Ordinance#2010- 34,approving a Special Use for a child care center for Kids and Company, 1425 Busch Parkway. Mrs.Neukirch reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview. Mr.Raysa stated that this item is simply brought back before the Board to confirm that the Board is aware that their requests had been fulfilled. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. ORDINANCE#2010-40—331 FOX HILL DRIVE Moved by Sussman,seconded by Glover,to pass Ordinance#2010-40,approving a Special Use in the R-6A District for a child day care home,331 Fox Hill Drive. Mrs.Neukirch reviewed the proposed ordinance,which did receive a positive recommendation from the Plan Commission,and details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. RESOLUTION#2010-23—RED LIGHT CAMERAS President Hartstein reported that,subsequent to our last Village Board Meeting,action was taken by the Cook County Board,and the proposed resolution is basically lending support to giving communities the right to have a voice in red lights in the community. 12392 06/21/2010 Moved by Berman, seconded by Glover,to pass Resolution#2010-23,urging Cook County to cooperate with the Village of Buffalo Grove in its plan to install Red Light Cameras within the Village. �./ Trustee Berman reviewed the proposed resolution, suggesting that direction was given to staff for preparation of this resolution before the county voted. Trustee Berman suggested that staff review the current enactment of the County Board and come back to the Village Board with a resolution that would allow the possibility of opting out. It was noted that tonight's proposed resolution is indicating that the Buffalo Grove Village Board support the County's amendment to allow municipalities to opt out,and that Buffalo Grove urges the Cook County Board to continue to cooperate with the Village by requiring any proposed installation of Red Light Cameras within the Village be subject to the Village's review and approval. It does not actually opt out. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling,Stone, Sussman NAYS: 0—None Motion declared carried. RESOLUTION#2010-24—CLOSED SESSION MINUTES President Hartstein reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by the Village Clerk. Moved by Braiman,seconded by Berman,to pass Resolution#2010-24,relating to the release of Closed Session minutes. ` J After lengthy discussion,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. President Hartstein then read the minutes of the 4/18/2005 Executive Meeting,and reviewed his recollection of what took place at the meeting. EMBASSY,LLC-1101-1165 WEILAND ROAD President Hartstein briefly introduced the issue of the ZBA appeal by Embassy, LLC. Mrs.Neukirch reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. Trustee Glover noted that she will recuse herself from any discussion on this issue because she is employed by an office in the subject shopping center,and the owner of her company has testified that she is in favor of the proposed sign. Terry Weppler,representing Embassy,LLC,owners of the Creekside Commons Shopping Center located at Weiland and Busch,reviewed the request of the petitioner,and their appeal of the ZBA decision. Lengthy discussion ensued with regard to trying to find a way to make the sign acceptable to both the Village and the owner of the shopping center. Moved by Berman,seconded by Braiman,to defer this matter until the July 12,2010 meeting. Upon voice vote,the motion was unanimously declared carried. 12393 06/21/2010 COMBINED AREA FIRE TRAINING FACILITY Mrs.Neukirch introduced the Combined Area Fire Training Facility(CAFT), 851 Krause Drive, Amendment to Special Use in the Industrial District concerning the classroom training facility. Chief Vavra reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil. Chief Vavra then answered question from the Board. Moved by Sussman,seconded by Berman,to prepare an ordinance to authorize the amendment to the Special Use and defer this item until the July 12,2010 meeting. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling,Stone, Sussman NAYS: 0—None Motion declared carried. VILLAGE PURCHASING POLICY Trustee Berman stepped off the dais at 9:40 P.M.,since he has made the decision not to participate in any discussions related to payment of fees to Chapman&Cutler because he chooses to take a higher road than the law requires. Mr.Anderson reviewed the purchasing policy of the Village,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as his memo to Mrs.Neukirch of June 17, 2010, Lengthy discussion ensued with regard to the Village's purchase policy,with staff answering questions from the Board. Any changes to current policy will be discussed during the next meeting of the Finance Committee meeting. EXECUTIVE SESSION Moved by Braiman, seconded by Glover,to move to Executive Session for the purpose of discussing Collective Bargaining, Section 2(c)(2)and Personnel,Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Trilling, Stone, Sussman NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. The Board moved to Executive Session from 9:50 P.M.until 11:10 P.M. � s 12394 06/21/2010 ADJOURNMENT Moved by Braiman, seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 11:10 P.M. ,c1tiaAa Janet Sirabian,Village Clerk APPROVED BY ME THIS 12th DAY OF July ,2010 Village President •