2010-05-17 - Village Board Regular Meeting - Minutes 12369
05/17/2010
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
( BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
�•/ 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 17,2010
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling,
Stone,and Sussman.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;
Brian Sheehan,Deputy Building Commissioner-Operations;Robert Pfeil,Village Planner;Carol Berman,
Deputy Building Commissioner-Administration; Rick Kuhl, Superintendent of Public Works—Operations;
Carmen Molinaro,Director of Golf Operations;Police Chief Balinski;and Police Sgt. Kristiansen.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the Regular Meeting of May 3,2010. Upon
roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover, Berman,Trilling, Sussman
NAYS: 1 —Stone
Motion declared carried.
WARRANT#1145
Mr. Anderson read Warrant#1145. Moved by Glover,seconded by Sussman,to approve Warrant#1145 in the
amount of$2,944,389.16,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman*,Trilling,Stone, Sussman
NAYS: 0—None
*Trustee Berman recused himself from voting on Item 2 on page 40 of Warrant#1145.
Motion declared carried.
PRESIDENT'S REPORT
President Hartstein presented an update on the search for a new Village Manager,noting that there were 102
applications received and that there will be a Special Meeting of the Village Board on May 27,2010 to further
review the candidates.
President Hartstein urged residents to join in the Memorial Day remembrance to be held on May 31,2010 at
11:00 A.M.at the Knopf Cemetery on Arlington Heights Road.
President Hartstein commented on the Drug Forum recently held at Stevenson High School,and thanked Chief
Balinski and Commander Husak for their efforts in putting this program together.
TRUSTEE REPORTS
( Trustee Stone also commented on the recent Drug Forum, and noted that she hopes the schools will do more
promotion for any future forums.
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Trustee Stone reported on the Bloomin' Buffalo Grove Program sponsored by the Arts Commission to be held
on May 22,2010,noting that the birdhouses on display on the dais represent some of the items that will be
available.
Trustee Berman reported on the upcoming American Cancer Society Relay for Life to be held at Stevenson
High School on June 19,2010. This program is run almost exclusively by our high school students and is a
wonderful opportunity to support our students,honor those we know who have battled the disease and
contribute to the goal of eradicating this disease.
President Hartstein congratulated the Stevenson High School Gymnastics Team for achieving 15t place in the
State Championship.
Trustee Sussman noted that she has requested that invitations be sent to parents of middle-school children for
the next Drug Forum.
Trustee Trilling reported that the crime rate in Buffalo Grove continued downward in 2009,noting that the
crime rate for that year was the lowest in ten years,and he thanked the Buffalo Grove Police Department for
their commitment to the safety and well being of the citizens in our community.
Trustee Trilling reported that this is National Bike Safety Month and thanked Sgt. Kristiansen and the Buffalo
Grove Police Department,as well as the sponsors,for their efforts in putting on the Bike Rodeo held this past
Saturday.
The Buffalo Grove Bulldogs travel baseball team is sponsoring a charity baseball tournament to raise funds for
the National Military Family Association at the Schaumburg Flyers stadium on June 19,2010.
The Village Clerk reported on the efforts of the Census Bureau to obtain a complete count of residents in
Buffalo Grove,noting that census takers will now be making home visits to those homes where the
questionnaire has not been returned.
VILLAGE MANAGER'S REPORT
Mr.Brimm noted the submittal and posting to the website and the e-library of the Monthly Management
Report for April,2010;there were no questions on the report.
Mr.Brimm reported on the status of the eSkape dance club,noting that there are a number of matters related to
the ordinance that have not yet been completed. Staff is working diligently with eSkape to obtain compliance in
all matters.
BUCKLE UP BUFFALO GROVE
President Hartstein read a Proclamation declaring May 14,2010 through June 6,2010 as Buckle Up Buffalo
Grove!Week in the Village,urging all residents to always wear seat belts when driving or riding on our
roadways.
Sgt.Kristiansen thanked the board for supporting the Police Department safety programs. Sgt.Kristiansen then
recognized recipients for the Saved by the Belt award.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda.
Bill Ausbrook, BelAire Drive, a census worker,elaborated on the methods followed by census takers in their
efforts complete the 2010 Census.
Marc Elias,realtor,noted that there will be an Open House at the Toyota property on Dundee Road.
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Marc Elias also commented on the process for replacing the Village Manager.
v Sherry Schneider,Country Lane,asked for an update on Arlington Heights project on Boeger Road; President
Hartstein responded.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Braiman,seconded by Berman,to approve the Consent Agenda.
ORDINANCE#2010-27—SURPLUS PERSONAL PROPERTY
Motion to pass Ordinance#2010-27,authorizing the disposal of Surplus Personal Property
ORDINANCE#2010-28—EQUABLE ASCENT FINANCIAL
Motion to pass Ordinance#2010-28,granting variations to the Buffalo Grove Sign Code for Equable Ascent
Financial,LLC, 1120 Lake Cook Road.
RESOLUTION#2010-19-MAIN STREET
Motion to pass Resolution#2010-19,approving an agreement for construction engineering services related to
Main Street(Illinois Route 22 to Buffalo Grove Road)Street Improvement.
RESOLUTION#2010-20—MAIN STREET
Motion to pass Resolution#2010-20,approving an Intergovernmental Agreement for Federal Participation in
the construction of Main Street(Illinois Route 22 to Buffalo Grove Road)Street Improvement.
BUFFALO CREEK WATERMAIN
Motion to authorize bid for Buffalo Creek Watermain Crossing Replacement Project.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover, Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
ORDINANCE#2010-29-T-MOBILE
Moved by Glover,seconded by Sussman,to pass Ordinance#2010-29,approving a Special Use for a
telecommunications tower and antenna for T-Mobile Central LLC,adjacent to the clubhouse at the Buffalo
Grove Golf Course,zoned in the R-4 District.
Mr. Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda item Overview prepared by Mr. Pfeil.
Mike Howley,representing T-Mobile,answered questions from the Board.
Mr. Raysa confirmed that the lease agreement does contain language stating that the tenant shall maintain a
commercial liability insurance policy.
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It was suggested that the motion be subject to specification as to the type of fencing and Village approval of the
fence materials.
�.J Trustees Glover and Sussman agreed to the amendment.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
NAYS: 0—None
Motion declared carried.
ORDINANCE#2010-30-PNC BANK
Moved by Braiman,seconded by Berman,to pass Ordinance#2010-30,granting variations to the Buffalo Grove
Sign Code for PNC Bank,30 E.Dundee Road, in accordance with the memorandum and draft ordinance dated
5/10/2010.
Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr. Sheehan.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone,Sussman
NAYS: 0—None
Motion declared carried.
ORDINANCE#2010-31 —PNC BANK
Moved by Braiman, seconded by Berman,to pass Ordinance#2010-31,granting variations to the Buffalo Grove
Sign Code for PNC Bank, 1177 Lake Cook Road,in accordance with the memo and the draft ordinance dated
5/10/2010.
Mr. Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda item Overview prepared by Mr. Sheehan.
After discussion,upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone,Sussman
NAYS: 0—None
Motion declared carried.
PUBLIC SERVICE CENTER VENTILATION SYSTEMS
Moved by Trilling, seconded by Berman,to provide authorization to reject bids and re-bid CO/NO2 Alarm and
Ventilation System Upgrades at Public Service Center.
Mr. Brimm reviewed this proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Skibbe.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone, Sussman
NAYS: 0—None
Motion declared carried.
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l / LEICA MICROSYSTEMS
Mr. Brimm reviewed the request for modification of the approved site plan by Bridge Development Partners,
details of which are contained in the Village Board Meeting Agenda item Overview prepared by Mr.Pfeil.
Mark Christensen,Bridge Development Partners,answered questions from the Board.
Discussion followed on whether or not this item should be sent to the Plan Commission for review or whether
the Public Hearing could be held at the Village Board level.
Moved by Braiman,seconded by Berman,to set this up for a Public Hearing before the Village Board,and that
it be sent to the Plan Commission for a workshop only,not a Public Hearing,if possible,before the Public
Hearing.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Trilling,Stone, Sussman
NAYS: 0—None
Motion declared carried.
2010 STREET CRACK SEALING
Moved by Braiman,seconded by Berman,to authorize bid for 2010 Street Crack Sealing Program, in
accordance with the memo before the Board from Mr.Kuhl and the Bid Proposal dated May 11,2010.
Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Kuhl.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone, Sussman
NAYS: 0—None
Motion declared carried.
ADAM'S ROADHOUSE
Moved by Glover,seconded by Braiman,to approve the extension to remove billboard on the property,Adam's
Roadhouse&OTB as required by Ordinance#2009-30.
Mr. Brimm reviewed the request of the petitioner,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mrs.Neukirch.
Board discussion followed.
Allan Rekus,27 Chevy Chase Drive,asked for the input of the ad hoc citizens' committee from Columbian
Gardens that was set up just for the purpose of dealing with matters relating to the OTB. Trustee Glover related
the information that she had received with regard to the ad hoc committee. Mr. Brimm will continue to follow
up
Trustees Glover and Braiman amended the motion to direct staff to prepare an ordinance to be placed on the
agenda for the Special Meeting of May 27,2010.
Upon roll call,Trustees voted as follows on the amended motion:
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AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman
J NAYS: 0—None
v Motion declared carried.
ADJOURNMENT
Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 9:25 P.M.
am ,
Janet irabian,Village Clerk
APPROVED BY ME THIS 7th DAY OF June ,2010
Village President