2010-05-03 - Village Board Regular Meeting - Minutes 12364
05/03/2010
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 3,2010
CALL TO ORDER
President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling,Stone,
and Sussman.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy
Village Manager;Robert Giddens,MIS Director;Scott Anderson,Director of Finance;Art Malinowski,Director of
Human Resources;Brian Sheehan,,Deputy Building Commissioner-Operations;Robert Pfeil,Village Planner;
Carol Berman,Deputy Building Commissioner-Administration;Fire Chief Vavra;Deputy Fire Chief Ciecko;
Deputy Fire Chief Pearson;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the Regular Meeting of April 19,2010. Upon
roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling, Sussman
NAYS: 1 —Stone
Motion declared carried.
Moved by Glover,seconded by Sussman,to approve the minutes of the Committee of the Whole Meeting of April
12,2010. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone,Sussman
NAYS: 0-None
Motion declared carried.
WARRANT#1144
Mr.Tenerelli read Warrant#1144. Moved by Glover,seconded by Braiman,to approve Warrant#1144 in
the amount of$2,128,064.65,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone, Sussman
NAYS: 0—None
Motion declared carried.
PRESIDENT'S REPORT
President Hartstein read from a Proclamation declaring the week of May 2-9,2010 as Municipal Clerk's Week in
the Village of Buffalo Grove,extending appreciation to municipal clerks for the vital services they perform and their
exemplary dedication to the communities they represent.
President Hartstein read from a Proclamation declaring the week of May 16-22,2010 as EMS Week, encouraging
the community to acknowledge the contributions of the Buffalo Grove Fire Department to the quality of life in
Buffalo Grove
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President Hartstein noted the Village of Buffalo Grove has received an AAA Bond Rating from Moody's,in
addition to the same rating recently received from Standard&Poor's. President Hartstein thanked and commended
Mr. Brimm and Mr.Anderson for this accomplishment.
President Hartstein reviewed a draft letter to be sent to the Village of Arlington Heights relating to their proposed
project on Boeger Road. Brief discussion on the proposal followed. Martin Sussman,resident,noted that,in the
event this project is approved,there needs to be provision for transportation;he also had a concern with the
medication needs of the proposed residents.
TRUSTEE REPORTS
Trustee Berman announced that our annual Relay for Life to benefit the American Cancer Society will be held at
Stevenson High School on Saturday,June 19,2009. This is a tremendous opportunity where the students from
Buffalo Grove High School and Stevenson High School work together as a team for something that touches each
and every one of us. This event honors survivors and remembers those lost,and raises money so that this disease
can be conquered one day,and Trustee Berman urged all members of the community to support the cause,either by
forming a team and participating or by making a donation to a team.
Trustee Trilling noted that there are new Microphones on the dais tonight,and apologized for any possible feedback
that viewers might be experiencing.
Trustee Trilling reported on the Bloomin' Buffalo Grove Program sponsored by the Arts Commission to be held_
on May 22,2010,as detailed in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Trustee Trilling reported on the Buffalo Grove Annual Fine Arts to be held at the Town Center on July 17th and
18th,2010,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.
l Neukirch.
Lv Trustee Stone reported that there is a Drug Forum planned for this,month at Stevenson High School.
The Village Clerk reported that residents should have returned the 2010 Census forms by now,and noted that
Census Bureau workers have now begun visiting homes from which the forms were not received by mail.
VILLAGE MANAGER'S REPORT
Mr.Brimm thanked the Fire Department for the demonstration of the new fire equipment this evening
Mr.Brimm reviewed a proposal for a change in the Holiday Lighting program proposed by staff.
Chief Vavra reviewed the Lonnie Jackson Public Education Award won by Skip Hart. Chief Vavra and President
Hartstein presented the award to Skip Hart as he was congratulated by the audience and the Board.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not listed on the agenda.
Craig Horwitz,883 Stonebridge Lane,made a presentation to the Board again asking for assistance from the Village
of Buffalo Grove regarding opposition to the proposed project in Arlington Heights on Boeger Road,making
suggestions to add to the letter proposed by President Hartstein. Board discussion followed on the proposal.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion.The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda. It was requested that Item Xl.A.be removed,therefore,that being the only item on the
Consent Agenda,there was no vote on the Consent Agenda.
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ORDINANCE#2010-25-RULES AND PROCEDURES
Moved by Braiman,seconded by Glover,to pass Ordinance#2010-25,providing for Procedures of the Corporate
Authorities of the Village of Buffalo Grove,
Mr. Raysa noted two minor changes as follows:
• Section 2.02.060 A.—change the terminology of the Standing Order from Old Business to Unfinished
Business.
• Section 2.02.010.D.2—insert the word on between placed and the,and replace the word on with the word
of between agenda and a.
Trustees Braiman and Glover accepted the changes noted by Mr.Raysa.
Lengthy discussion on the proposed ordinance followed.
Moved by Trilling,seconded by Braiman,to move the question. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling, Sussman
NAYS: 1 —Stone
Motion declared carried.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Braiman,Glover,Trilling, Sussman
NAYS: 1—Stone
PRESENT: 1 —Berman
l ,' Motion declared carried.
RESOLUTION#2010-18-COMPUTER SERVER SUPPORT
Moved by Sussman,seconded by Berman,to pass Resolution#2010-18,Intergovernmental Agreement between the
Village of Buffalo Grove and the Buffalo Grove Park District on Computer Server Support.
Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared. Staff then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone,Sussman
NAYS: 0—None
Motion declared carried.
TELEPHONE INFRASTRUCTURE
Moved by Berman,seconded by Braiman,to authorize bid waiver and purchase for Phase One Telephone
Infrastructure Equipment,in accordance with the memorandum contained in Board packets,in an amount not to
exceed$60,259.00.
Mr. Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Giddens.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone,Sussman
NAYS: 0—None
E_ -
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Motion declared carried.
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2010 ENVIRONMENTAL PLAN
Mr. Brimm introduced the proposed plan.
Mrs.Neukirch reviewed the 2010 Environmental Plan,details of which are contained in Village Board Meeting
Agenda Item Overview that she prepared.
Board discussion on the Plan followed.
Moved by Braiman,seconded by Trilling,to approve the Village of Buffalo Grove 2010 Environmental Plan as
stated,with the understanding that it will be constantly updated and modified and monitored.
It was suggested that there be no less than bi-annual updates on the report with recommendations for implementation
and enhancements of the program.
Trustees Braiman and Trilling accepted the recommendation that there be a minimum of bi-annual reports.
Further discussion followed.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone,Sussman •
NAYS: 0—None
Motion declared carried.
DISASTER RECOVERY SYSTEM
L) Moved by Braiman,seconded by Glover,to award bid for a Data and Systems Disaster Recover System to MNJ •
Technologies of Buffalo Grove in an amount not to exceed$89,453.00.
Mr. Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Giddens. Staff then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone,Sussman
NAYS: 0—None
Motion declared carried.
ORDINANCE#2010-26—MICHAEL'S OF BUFFALO GROVE
Mr. Brimm answered the questions on the proposed ordinance which caused this issue to be removed from the
Consent Agenda. Details of the proposed ordinance are contained in the Village Board Meeting Agenda Item
Overview prepared by Jane Olson.
Moved by Trilling,seconded by Berman,to amend Chapter 5.20,Liquor Controls,Class E,Michael's of Buffalo
Grove.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling, Stone,Sussman
NAYS: 0—None
Motion declared carried.
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l ) EXECUTIVE SESSION
�.J Moved by Glover,seconded by Braiman,to move to Executive Session for the purpose of discussing Collective
Bargaining, Section 2(c)(2)and Personnel, Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,
Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Stone,Sussman
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 10:51 P.M.until 12:26 A.M.
ADJOURNMENT
Moved by Braiman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 12:26 A.M.
M.CT Z
Janet abian,Village Clerk
APPROVED BY ME THIS 17th DAY OF May ,2010
/6k1"°44 --
Village President
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