2022-11-28 - Ethics Commission - Agenda Packet m' Meetingof the Village of Buffalo Grove Fifty Rauppburp Blvd
I� g Buffalo Grove, IL 60089-2100
iL u, Ethics Commission Phone:847-459-2500
Regular
November 28, 2022 at 7:30 PM
I. Call to Order
II. Minutes Approval
1. Ethics Commission - Regular- Oct 27, 2022 7:00 PM
III. Workgroup Reports
1. Procurement Policies Review
2. Conflict of Interest and Economic Interest Statement Review
3. Educating Boards, Commissions and Committees Review
IV. Proposed Amendments to Chapter 2 of the Municipal Code — Ethics
Commission Functions and Duties
V. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from
the audience will be limited to 5 minutes and should be limited to concerns or comments
regarding issues that are relevant to commission business. All members of the public
addressing the commission shall maintain proper decorum and refrain from making disrespectful
remarks or comments relating to individuals. Speakers shall use every attempt to not be
repetitive of points that have been made by others. The Ethics Commission may refer any
matter of public comment to the Village Manager, Village staff or an appropriate agency for
review.
VI. Adjournment
The Ethics Commission will make every effort to accommodate all items on the agenda by
10:30pm. The Commission, does, however, reserve the right to defer consideration of
matters to another meeting should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.1
MINUTES OF THE REGULAR MEETING OF THE ETHICS COMMISSION
OF THE VILLAGE OF BUFFALO GROVE
THURSDAY,October 27,2022
CALL TO ORDER
Chair Rybarczyk called the meeting to order at 7:03P.M. This meeting was held at Village Hall,50 Raupp
Boulevard,Buffalo Grove
ROLL CALL
Voice vote indicated all commissioners were present: Chair Rybarczyk,Commissioners Scott, Abella,Hughes
and also present were Dane Bragg,Village Manager,and Patrick Brankin,Village Attorney. Commissioner Patel
arrived at 7:10 p.m. Trustee Joanne Johnson and Commissioner Yang was absent. o
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APPROVAL OF MINUTES
Chair Rybarczyk made a motion to approve the minutes of August 24,2022. Second by Commissioner Hughes.
Motion approved by voice vote. Commissioner Hughes Abstained.
NEW BUSINESS
Work Group Reports a
Procurement Policies Review—led by Chair Rybarczyk and Commissioner Scott. Commissioners met with Brett o
Robinson and had a thorough conversation. Commissioners do not believe that any changes are necessary as they ti
follow the state regulations and are very thorough. Recommendation by Dane Bragg to have Brett Robinson c
come to the Ethics Commission and give a brief(10 minute)overview at a future meeting. This was agreed N
upon. N
Conflict of Interest and Economic Interest Statement of Review—led by Commissioners Hughes and Yang. O
Commisioners Hughes and Yang have been working with the Village Manager with the assistance of Attorney c
Brankin to review the conflict-of-interest documents including everyone who is required to file under Cook
County regulations and all of the appointed commissioners of the Village. Currently the appointed
commissioners who are exempt from the Cook County regulations are volunteer committees without any
involvement in contracts or making financial commitments for the Village. Those required to submit disclosure
to Cook County are being asked to submit more detailed information under those requirements as compared to
the Village.There is overlap in the conflict-of-interest and the statement of economic interest currently being
used by Buffalo Grove. d
The recommendation is that new modified conflict-of-interest disclaimer would be created and approved. Q
Additionally: 1.Require local conflict of interest disclosure at the time of appointment for new volunteers or
upon a change in information presented in that document a.Mandated reporting of any changes to the conflict-
of-interest disclosure incumbent upon the volunteer.b. Eliminate annual disclosure. c.Modify Section 2.48.030
of the Municipal Code consistent with the attached revised form.d. Capture conflict of interest disclosure
through electronic form submission,eliminate paper forms.
Regarding the Economic Interest Disclosure,the Cook County SEI filing requirements would be adopted by
ordinance. Modify Section 2.48.020 of the Municipal Code to create an annual required filers list,maintained by
the Village Clerk, for Cook County SEI disclosures. i. Add Ethics Commission volunteers to the covered
individuals list ii.Eliminate Health Commission,Farmers Market,Transportation Commission,Rick Kahen
Commission for Residents with Disabilities and Buffalo Grove Days Committee volunteers from required SEI
disclosure.
Finally,regarding the filing education it is recommended that an educational campaign using email be developed
that synthesizes who is required to file,filing deadlines and how to file. Distribute annually. Recommend
Packet Pg. 2
2.1
including FOIA officer,OMA training,etc. requirements to streamline filing compliance by volunteers.Included
would be a reminder that if you had a change in your conflict-of-interest you would need to amend it.
Commissioner Hughes also stated that the gift ban would remain in place. Commissioners unanimously agreed
to move forward with these recoimnendations.
Educating Boards,Commission and Committees Review—led by Commissioners Patel and Abella. The
commissioners and Patrick Brankin have communicated via email and will now take the information discussed
by the ethics commission and develop power point presentations for the various commissions. Subcommittee
would develop a list of order of priority for the commissions. The Ethics commission will coordinate with the
Village Clerk's office to ensure that information is consistent and coordinated.
Proposed Amendments to Chapter 2 of the Municipal Code—Ethics Commission Functions and Duties.
Attorney Brankin and Village Manager Bragg will develop and clarify proposed Amendments to Chapter 2
based upon the information discussed in this meeting.They will circulate to this commission and will review the
information at the next meeting. The plan is to bring these amendments to the Village Board in December 2022. o
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The commission set its next meeting date to occur on Wednesday,November 16 at 7:00 PM. Q
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QUESTIONS FROM THE AUDIENCE
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No members of the public were in attendance.
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ADJOURNMENT o
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Moved by Commissioner Scott seconded by Commissioner Abel la,to adjourn the meeting. Upon voice vote,the c
vote was unanimous. N
Motion declared carried.
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The meeting was adjourned at 7:52 P.M. c
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Lenna Sc tt, Secretary of the Commission
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APPROVED BY ME THIS 27 DAY OF October 2022 a
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Chair,Ethics Commission
Packet Pg. 3
Title 2-ADMINISTRATION AND PERSONNEL
Chapter 2.48 ETHICS
Chapter 2.48 ETHICS
2.48.010 Definitions.
Unless the contrary is stated,or clearly appears from the context,when used in this Chapter,the following
words and phrases shall have the meanings indicated:
A. "Business entity"means any organization or enterprise operated for profit,including,but not limited to
a proprietorship,partnership,firm,business trust,joint venture,syndicate,corporation or association.
B. "Consultant"means any persons with professional or technical expertise retained by the Village to
provide professional or technical advice to the Village.
C. "Gift"means any property,real or personal,tangible or intangible,of a market value in excess of one
hundred dollars obtained by an individual without the payment of the property's full market value.
Gifts from an individual's spouse,child,parent,grandparent,grandchild,brother,sister,parent-in-law,
brother-in-law,sister-in-law,aunt,uncle or first cousin,or the spouse of any such person,or gifts to a
church,religious or charitable organization qualified as such under the provisions of the Internal
Revenue Code shall not be considered gifts for the purposes of this definition.Gifts of informational
material such as books,pamphlets,reports,calendars or periodicals shall not be considered gifts for
the purposes of this definition.
D. "Immediate family"means an individual's spouse,dependent children,or others if the interest herein
required to be disclosed is constructively controlled by the person required to file a conflict of interest
disclaimer and/or a statement of economic interest pursuant to state statutes.
E. "Income"means salary,wage,advance,payment,fee,honorarium or any other consideration for
personal,professional,or commercial services,rent,dividends,interest,capital gains received from the
sale of real or personal property,stocks or bonds,return of capital,forgiveness or payment of
indebtedness,discount in the price of anything of value unless the discount is available to members of
the public without regard to official status,rebate,reimbursement for expenses,contribution to an
insurance or pension program paid by any person other than an employer.Income also includes a pro
rata share of any income of any business entity or trust in which the individual or spouse owns directly,
indirectly or beneficially,a five percent or greater interest.
F. "Interest in real property"means and includes,but is not limited to the following:legal or equitable
title;a beneficial interest in any trust(including a land trust);any assignment of any interest from a
beneficiary or any other party of an interest;a power to direct conveyances;a right to receive rents or
proceeds from the property;a lien;a tax sale certificate;an option;or any other financial interest,real
or personal,direct or indirect in such property including status as a nominee or undisclosed principal.
G. "Payment"means a payment,distribution,transfer,loan,advance,deposit,gift or other rendering of
money,property,services or anything else of value,whether tangible or intangible.
H. "Person"means an individual,proprietorship,firm,partnership,joint venture,syndicate,business
trust,company,corporation,association,committee and any other organization or group of persons
acting in concert.
I. "Public official"means any person who seeks to be elected or is elected to any public office in the
Village,or is appointed a member of any commission,committee,or board of the Village,and all
department heads,and other employees as designated by the Village Manager.
Buffalo Grove,Illinois,Code of Ordinances created: 2922-08-99 19:42_01 [EST]
(Supp.No.74)
Page 1 of 12
I "Purchase transaction"means a purchase,or a contract to purchase goods or services of any kind.
K. "Supplier"means any individual,firm,corporation,association,partnership,joint venture,sole
proprietor,or other business entity which enters into a purchase transaction with the Village.
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
2.48.020 Dlisdosauire of Economics Ilinte ire sts••'•'
fa} Disclosure Required.All F ..E22Lip„recpi,uii,ir,Wr,,,,t ,,lp ka iia- Ckiie+ - wa ll-#ii&e•,dii,scll,o e,the,it„_ecoinorniicii,n,(eil,ests with
respect to the Village b, Section 4A-105.5 or anv other provision of-the lllonois 4;overnim ntal Ethi s_L, .t shall„de.
2g in ffi timg., G'hc rrcl,p,inns i and extent regLireei b y I,t¢u[c.�UnIcss o'th rwisr re su'tlr��by Ilan,,5.L. l i cllosur€.s�slnallll use,
.. .. .... .
ffii,laef wait i, e .......Couauv�;,yC erlk off Co k Couin by lAaY....:I off e I.h.y sir,�+tkro-:ts+u Vad6 &',&em . . r+flliec9 ee waoaw4se
cfiTm ta,um+. ...cut e sea s...wespai sswrsg uik e ¢ui&-a ka...:Ecnd&n 6wr ..e as*, i uinT r reR a at,¢ 8�ae- eur r�rusuae...4i&4 a:u iFe
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busiRess-
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created: 2022-08-99 19:42:e1 [EST]
(Supp.No.74)
Page 2 of 12
M_Duties_of the_Village Clerl(._On_or before February 1 of each year,or as otherwise m�be provided Formatted:Indent:Left: 0.33",First line: 0.33"
_ _ _ _
by_law,_the Village_Clerl(_shall_certify_to the_County Clerk of Cook County a list_of_names_and addresses of the
persons required to disclose their economic interests in accordance with Sect.4A-101.5 of the Illinois
Governmental Ethics Act. In preparing the list for submission.to.the County-Clerk,the Village Clerk shall set
out the names in alphabetical
LcI persons subject to disclosure. The Village Board fi ndsthatthefollowiM..p2,.1..�..c...o.ffi..dM.s.are
presumptively subject to the disclosure requirements of the Illinois Governmental Ethics Act:
Candidates o Villa r o elected Village office
_L_ _ _ IFormatted:Indent:Left: 0.5"
The Village President and members of the of
Members oL the_Planning_and Zoning Commission
Members oL the_Ethics_Commission
Trustees_of the_Fire_Pension Fund
Trustees.oL the.Police.Pension Fund
Village Manager and any Assistant Village Managers
Director of
Director ofAdministrative Services
Director of Communications
Director of Human Resources
Director of Communky Development
MWL-Of Police
Fire Chief
Village Attorney
Administrative Hearing Officer
Buyer
Administrative Services Manager/Deputy Village Clerk
Director of Communky Development
Deputy Director of Finance
Director of Human LS
.Resourc s
Golf Heod Professions!
Assistant Golf Professional
Assistant Public Works Director
YLI/oae Engineer
Building MainenanceMangaer
Forestry Manager
Fleet Manager
Sewer and Drainage Manager
created: 2022-08-09 19:42:01 [EST]
(Supp.No.74)
Page 3 of 12
Superintendent of Maintenorace
Water Section-Mono
Deputy Chief Fire L_ Formatted:Indent:Left: 0.5",Line spacing: Multiple
Deputy Fire Marshal 1.08 1 i
[Formatted:indent:Left: 0.5"
Fire Department Administrative Assistant
Deputy Chief Police
EMA Coordinator
Deputy Director of Community Development
Assistant Director of Public_Works
Associate Planner
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
2.48.030 Conflict of interest disclaimer.
All public officials shall file t,12P 1 irrl.e.Of.22.12..Lapntment with the Village Clerk a verified conflict of
interest disclaimer in the following form:
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created: 2022-08-09 19:42:01 [EST]
(Supp.No.74)
Page 4 of 12
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Created: 2022-08-09 19:42:01 [EST]
(Supp.No.74)
Page 5 of 12
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o I undpirstaind that tl e Ei2j.�.y LqL..�L�11 ally..at s0n to a falls.disclaimer
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.11 r.11122J.21a 4 f le sairne with,che Vill -'.E� 1��.]We to disclose a conflict of intemst may 2�d.!�iii civill al�crirniiiiial
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iiatijre�
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declare that the foregoing statements have been examined by me and are,to the best of
my knowledge and belief,true,correct and accurate.I have received a copy of Chapter 2.48,Ethics,of the
Village of Buffalo Grove Municipal Code.I understand that the penalty for willfully attesting to a false
disclaimer is a fine not to exceed$500.00.
DATED:
SIGNATURE
(Ord.2004-48§2,2004;Ord.2003-7§1,2003:Ord.93-35§29(part),1993:Ord.89-41§1,1989:Ord.79-2§1
(part),1979).
2.48.040 Filing off C.2.in fli.c t o If I.ii gi.°e s t D s c.JI..a!Jin. e..ii.,..s a ii"n..d S t..a t..e ir!ii gpl..s o If E c..qg gim. c IluntgilIst.s.
A. The eeeeefnicfh5,69�ufe 4fftefireft#&A conflict of interest disclaimer required above shall be completed on
forms approved by the Corporate Authorities and provided by the Village Clerl,e D4'ek-&&M 5�ta#.emef4e
a,Rd/er iconflict of interest disclaimers shall be filed pursuant to the following schedule:
1. Any candidate for elective public office within the Village shall file with his or her nominating petitions;
2. A public official,as defined herein,shall file their conflict of interest
disclaimer within thirty days of appointment or retention,or if employed it shall be filed with the Clerk
prior to the first day of employment;
3. All public officials shall file their&Akaiufe af4¢e+conflict of interest disclaimers annually
not later than June 1st;
created: 2022-08-09 19:42:01 [EST]
(Sul No.74)
Page 6 of 12
4. Revised di 0e& �aui=e-;t rpe44+ena ,-arod/# ar conflict of interest disclaimers shall be filed within thirty days
following any event which would require a change in any information or disclaimers contained in the
str,4efnent-e r disclaimer on file with the Village Clerk.
B. Not less than fifteen days before the filing dates specified above,except the filing date specified in
subsection(A)(4)of this section,the Village Clerk shall,by regular U.S.mail,_careIlectlroin.1i,c..irn aill,notify the
persons required to file di n pure- aoa s Qrscy w conflict of interest disclaimers of their obligation to
file.The Village Clerk shall provide each person filing such statements with a written receipt indicating the
date on which the filing took place.In addition,the Village Clerk shall,at least fourteen days prior to the filing
dates specified above,provide each person required to file a udise&ar uaiwe• bteffwew tand oF conflict of interest
disclaimer with a copy of the ordinance codified in this Chapter.
C. Yer ora n'ec oOrrarJ to fine.a strotenoent of ecornorr70c:into rests w t..r tlhe.Cocant Clerk of Cook Coun b the
y............................................&..........................................................................................................................................................................................................................................................................k........................................................................................V............................
I1114 fs Governmental Ethics Act sh<alll fine a oau 2l.i ate co cf suclla sGuzG r rfrnt vitVa tllae fiillla e C"lerlk wdthdin
...................................................................................................................................................................................................a......................................IP.y...........................................................................................................................................g...........................................................
flouardmein 1.d c0a s of'f'i00n n✓OtFo troF C G.umd Cller'll<aloira mridlla as ireorsi t e'viideraoii su ic0 f'filfiiro .lfkifi5..re gireirnerut
(...........)..............Y.................................g..................................................................V..............................................g.....................................................p................................................g......................................g..................................9........................................
Ll.r1111 not ap..o t_li;L(9)'the hasiirsG'iEted apItcnotb,sedyste of('l pgin accordance wii�ffi,;,j, „lrr , r
Sccp'urc ra A'�9C4Yt..rrncf 12ssG5,_arnc9 rn rU s Yhf o oro;t nts of s,um h�St ttcrr;ro,r rrot 21 4i_yfith hOm,w hair tiavad able�fa,
... .
n52a,r,toora aind_copy'tlras;r lr,i,a paulallii l„f arccssuPsl,r;n rt bsrts..aind(7)t,l a f rsoin,_hra�w fills d IH or her s:)lWc irrcign
..
siu7 ,,s clh Ilntar;lns�t�hasa „ay�s4em a;fi filliiu oin accord gnce vanM tlhoa,,,ll aw
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
2.48.050 Public record.
All statements filed wi.th,the_V,i;l,lllaga,_under this Chapter shall be available for examination and copying„iin
acc"urdainc?viitV)t)e�::e drraf lrfrarm ati i Act:by tise. a�lc.. _ at-a f�•a°awua�Ile..:G ffwerx.f a��n la's Ana ex r ..fa
:patn.fnnf*rn4-alyws 4w ,4-f:464 a fefffn Aire a-ed 4Y 4d+a-f Wage CfarW&,•fQB:fi Wing, P�ae&4e°s1 erfaar4fwa�t4anew
arnd-+rears ,..:f:af...&faf+-e• a niufat .,.::The...Va443?e...Cfee"Iiad +aseniro-..vequ+neeN..:ta�ffi&e...;a..Tyfak¢*ffc�f
u>+rffef 414i-Clh tef ef-f ae &+a#;:ni fc E4 an f*3+RiniA w E4 the...4ate•irnne•u fay-6er4&Rg-a f f'...the
a#e• iific':a4iif f+..:ferffw..:Wed...c :...6uf-44 e•..fneffien,-aaafmnafnii.Rti...the...SkAe•+nne Mr
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
2.48.060 Penalty.
Any person required to file the statement provided for in this Chapter who knowingly fails to so file,or
knowingly files a false or incomplete statement is guilty of a misdemeanor and shall be fined not more than five
hundred dollars.
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
2.48.070 Supplier's statement.
A. All bidding forms and purchase orders for purchase transactions in excess of one hundred dollars between
the Village and a supplier shall contain the following provision as one of the terms and conditions of such
purchase orders:
The undersigned supplier hereby represents and warrants to the Village as a term and condition of acceptance of
this(bid or purchase order)that none of the following Village officials is either an officer or director of supplier or
owns five percent or more of supplier:The Village President;the members of the Village Board of Trustees;the
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Village Clerk;the Village Treasurer;the members of the Planning&Zoning Commission;the Village Manager;
Deputy Village Manager;the heads of the various departments within the Village.If the foregoing representation
and warranty is inaccurate,state the name of the Village official who either is officer or director of your business
entity or owns five percent or more thereof.
B. The Village Manager shall promptly notify the Corporate Authorities of any persons named by suppliers in
response to the foregoing inquiry.
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
(Ord.No.2014-43,§4,6-16-2014)
2.48.080 Administration.
Administration and review of this Chapter shall be the responsibility of the Village Man age
r-a,ln,cfl,,.FIhi,f s
Connnmissi..or1.
(Ord.93-35§29(part),1993:Ord.79-2§1(part),1979).
Chapter 2.49 STATE OFFICIALS AND EMPLOYEES ETHICS ACT'
1. General Provisions
2.49.010 Adoption of Act.
A. The regulations of Sections 5-15(5 ILCS 430/5-15)and Article 10(5 ILCS 430/10-10 through 10-40)of the
State Officials and Employees Ethics Act,5 ILCS 430/1-1 et seq.,(hereinafter referred to as the"Act"in this
section)are hereby adopted by reference and made applicable to the officers and employees of the Village
to the extent required by 5 ILCS 430/70-5.
B. The solicitation or acceptance of gifts prohibited to be solicited or accepted under the Act,by any officer or
any employee of the Village,is hereby prohibited.
C. The offering or making of gifts prohibited to be offered or made to an officer or employee of the Village
under the Act is hereby prohibited.
D. The participation in political activities prohibited under the Act,by any officer or employee of the Village,is
hereby prohibited.
E. For purposes of this Chapter,the term"officer"is defined as an elected or appointed official of the Village;
regardless of whether the official is compensated and shall include,but not by way of limitation,members of
Village commissions,committees and boards appointed by the Village President by and with the advice and
consent of the Board of Trustees.
F. For purposes of this Chapter,the term"employee"is defined as a full-time,part-time,or contractual
employee of the Village.
'Editor's note(s)—Ord.No.2009-84,§2,adopted Dec.14,2009,amended Chapter 2.49 in its entirety to read as
herein set out.Former Chapter 2.49,§§2-49.010-2.49.040,pertained to similar subject matter and derived
from Ord.99-56,and Ord.2004-48,§1(part),adopted in 2004.
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Page 8 of 12
(Ord.No.2009-84,§2,12-14-2009)
2.49.020 Existing ethics ordinance.
This Chapter does not repeal or otherwise amend or modify Chapter 2.48 of the Village Code which regulates
the conduct of Village officers and employees.To the extent that Chapter 2.48 is less restrictive than this Chapter,
then the provisions of this Chapter shall prevail in accordance with the provisions of 5 ILCS 430/70-5(a).
(Ord.No.2009-84,§2,12-14-2009)
11. Ethics Commission
2.49.030 Ethics Commission created.
A. There is hereby created a commission to be known as the Ethics Commission of the Village of Buffalo Grove
("Commission").The Commission shall be comprised of seven members("Commissioners")appointed by the
Village President by and with the consent of the Board of Trustees.All members shall be residents of the
Village and eligible to vote throughout their respective terms of office.No person shall be appointed as a
member of the Commission who is related,either by blood or by marriage up to the degree of first cousin,to
any elected officer of the Village.
B. Appointments shall be for a one-,two-,or three-year term to run from May 1 to the appropriate April 30,
with the exception of initial appointees which shall begin their term on the date of appointment.An
appointment hereunder shall not exceed the full term to which the Village President was elected.
C. The Village President,by and with the advice and consent of the Board of Trustees,shall appoint one of the
members as Chairperson and one of the members as Vice Chairperson.
D. The Corporate Authorities may establish rules of procedure for the Commission.
(Ord.No.2009-84,§2,12-14-2009)
2.49.040 Meetings,quorum and voting.
A. Meetings of the Commission shall be held at the call of the Chairperson,as a majority of the Commission
shall determine,or at the direction of the Corporate Authorities.
B. A majority of the Commissioners holding office shall constitute a quorum.An affirmative vote of the majority
of the Commissioners holding office shall prevail.
(Ord.No.2009-84,§2,12-14-2009)
2.49.050 Powers and duties.
The Commission shall have the following powers and duties:
A. To recommend to the Corporate Authorities modifications to The Ethics Commission's procedures and
rules governing the performance of its duties and the exercise of its powers.
B. Upon receipt of a referral from the Corporate Authorities,to investigate,conduct hearings and
deliberations,make recommendations to the Corporate Authorities for judicial and disciplinary actions
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and/or fines.The Commission shall,however,act only upon the receipt of a referral from the
Corporate Authorities and not upon its own prerogative.
C. To receive information from the public pertaining to its investigations and to require additional
information and documents from persons who may have violated the provisions of this Chapter.
D. To compel the attendance of witnesses and to compel the production of books and papers pertinent to
an investigation.It is the obligation of all officers and employees of the Village to cooperate with the
Commission during the course of its investigations.
8eview Pear c:carr[ Ilea€:ne.s.s bf disdI0SUre stuteinnients r¢:r cu0ire f b Clha.wteir 2.48 c>f tN7a:::Villlla e Crude.
.....................................................................................................q...............................N....................K.....................................................................................F................................
du.uc-!.te ViiI a rr Boa.{ird s and Coinnunnissions about flhe e f llics irrac i.uiiienr erHs of the Viillla ri Code and 011llinois
k>..........................................................................................................................................................................................................a.............................................................................................t.>...............................................................................
State.Statute
F The powers and duties of the Commission are limited to matters clearly within the purview of this
Chapter.
(Ord.No.2009-84,§2,12-14-2009)
2.49.060 Complaints and procedures.
A. Any person may file a written complaint of an alleged violation of this Chapter with the Village Clerk.The
written complaint shall include the following information:(i)the complaint shall set forth the date or time
period when the alleged violation occurred;(ii)the complaint shall describe in detail the act or acts
complained of and provide a list of witnesses to the act or acts;(iii)the complaint shall contain the
complainant's home address,business telephone number and personal telephone number;and(iv)the
complaint shall be signed by the complainant and notarized.
B. Within three business days after the receipt of a complaint,the Village Clerk shall send by certified mail,
return receipt requested or by personal delivery service,a notice to the respondent that a complaint has
been filed against him or her and a copy of the complaint.Within three business days after the receipt of a
complaint,the Village Clerk shall send by certified mail,return receipt requested or by personal delivery
service,a confirmation of the receipt of the complaint to the complainant.A copy of the complaint shall be
forwarded to the Village President and the Village Manager.
C. The respondent shall have ten business days after receipt of the complaint to file a written response thereto.
The response shall be served upon the Village Clerk.In the event a written response is not filed within said
ten business days,then it shall be assumed that the allegations in the complaint are denied generally.A copy
of the response shall be forwarded to the Village President and the Village Manager.
D. The Corporate Authorities shall meet within thirty calendar days after receipt by the Village Clerk of the
complaint and any response thereto.The Corporate Authorities shall consider the allegations of the
complaint and response thereto and shall,by majority vote,either dismiss the complaint as being
unfounded,or refer the complaint and response to the Ethics Commission for investigation and
recommendation.
E. Within five business days after receipt of the referral from the Corporate Authorities the Commission shall
meet to review the complaint and shall schedule a hearing date on the complaint and any response thereto
within thirty calendar days after the date of said meeting.The Commission shall send notice of the hearing
date by certified mail,return receipt requested or by a personal delivery service to the complainant and the
respondent which notice shall set forth the date,time and place of the hearing.
F. Upon setting the hearing date the Commission shall notify in writing the attorney designated by the
Corporate Authorities to prosecute such actions and shall transmit to the attorney a copy of the complaint,
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any response thereto and all additional documents in the custody of the Commission concerning the alleged
violation.
G. On the scheduled date and upon at least five business days public notice of the meeting,the Commission
shall conduct a hearing on the complaint and shall allow both parties the opportunity to present testimony
and evidence.The complainant and the respondent shall have the right to engage in discovery,call witnesses
and cross examine witnesses.The formal and technical rules of evidence shall not apply at the hearing.
Evidence,including hearsay,may be admitted only if it is of a type commonly relied upon by a reasonably
prudent person in the conduct of their affairs.
H. Within thirty calendar days after the date of the hearing or any recessed hearing is concluded,the
Commission shall either(i)dismiss the complaint or(ii)issue its findings and recommendation to the
Corporate Authorities.
I. The Corporate Authorities,upon receipt and review of the findings and recommendations of the Commission
may accept or reject the recommendation of the Commission or may remand the matter to the Commission
for further proceedings.If the Corporate Authorities determine that a violation of this Chapter has occurred
then they may take the appropriate corrective and/or disciplinary action against the respondent.The
Corporate Authorities,as appropriate to the case,may also direct that appropriate administrative or legal
proceedings be instituted for the purpose of imposing fines and/or removal of the appointed official or
employee from office provided that the Corporate Authorities may not remove an elected officer from office.
Any discipline provided for under this Chapter shall comply with any collective bargaining agreement
applicable to the respondent.
J. A complaint alleging a violation of this Chapter must be filed within one year after the alleged violation.
(Ord.No.2009-84,§2,12-14-2009)
2.49.070 False or frivolous complaints.
Any person who knowing makes a false,misleading or unsubstantiated statement or claim in a complaint is
subject to prosecution for perjury or possible civil liability.If after reviewing a complaint and a response thereto,it
is determined that the complaint is groundless and appears to have been filed in bad faith or for the purpose of
harassment,or that intentionally false or malicious information has been provided then the Village Attorney,at the
Corporate Authorities direction,shall refer the matter to the appropriate law enforcement authority for review
and possible prosecution.A Village officer who seeks to take civil action regarding any such complaint shall do so
at their own expense.
(Ord.No.2009-84,§2,12-14-2009)
111.Amendments;Severability
2.49.080 Future amendments to State Officials and Employees Ethics Act.
Any amendment to the Act that becomes effective after the effective date of this Chapter shall be
incorporated into this Chapter by reference and shall be applicable to the solicitation,acceptance,offering and
making of gifts and to prohibited political activities.However,any amendment that makes its provisions optional
for adoption by municipalities shall not be incorporated into this Chapter by reference without formal action by
the Corporate Authorities of the Village.
(Ord.No.2009-84,§2,12-14-2009)
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2.49.090 Future declaration of unconstitutionality of Act.
A. If the Illinois Supreme Court declares the Act unconstitutional in its entirety,then this Chapter shall be
repealed as of the date that the Illinois Supreme Court's decision becomes final and not subject to any
further appeals or rehearings.This Chapter shall be deemed repealed without further action by the
Corporate Authorities of the Village if the Act is found unconstitutional by the Illinois Supreme Court.
B. If the Illinois Supreme Court declares part of the Act unconstitutional but upholds the constitutionality of the
remainder of the Act,or does not address the remainder of the Act,then the remainder of the Act as
adopted by this Chapter shall remain in full force and effect;however,that part of this Chapter relating to
the part of the Act found unconstitutional shall be deemed repealed without further action by the Corporate
Authorities of the Village.
(Ord.No.2009-84,§2,12-14-2009)
IV. Penalties
2.49.100 Penalties.
A. A person is guilty of a Class A misdemeanor if that person intentionally violates any provision of subsection
D.of Section 2.49.010 of this Chapter.
B. A person who intentionally violates any provision of Subsection B.of Section 2.49.010 of this Chapter is
subject to a fine of at least one thousand one dollars and up to five thousand dollars.
C. Any person who intentionally makes a false report alleging a violation of any provision of this Chapter to the
Village is guilty of a Class A misdemeanor.
D. The Village may levy an administrative fine of up to five thousand dollars against any person who violates
this Chapter,who intentionally obstructs or interferes with an investigation conducted under this Chapter,or
who intentionally makes a false,frivolous,or bad faith allegation.
E. In addition to any other penalty that may apply,whether criminal or civil an officer or employee who
intentionally violates any provision of this Chapter is subject to discipline or discharge except that the
Corporate Authorities shall not remove an elected officer from office.
(Ord.No.2009-84,§2,12-14-2009)
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