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2021-09-22 - Commission for Residents with Disabilities - Minutes RICK KAHEN COMMISSION FOR RESIDENTS WITH DISABILITIES September 22, 2021 7:00pm call to order EOC Conference Room, Buffalo Grove Village Hall Rick Ka "Commission For Residents With Disabilities I. Welcome & Call to Order at 7:06pm II. Roll Call • Members Present: Matthew Dragon, Donna Garfield, Mark Weiner, Allie Zalay, Avi Samuels, Dean Klassman, Debbie Verson, Marty Sussman, Judy Samuels • Members Absent: , Leo Njongmeta, Lexi Robinson, Beth Shapiro, Jack Shapiro • Volunteers Absent: Dave Morton, Larry Sweica • Trustee Liaisons Present: Andy Stein • Trustee Liaisons Absent: Les Ottenheimer • Present: Staff Liaison Evan Michel • Guests Present: Gowri Magati III. Approval of Minutes with Changes: August 18, 2021 • Motion: Dean Klassman • Second: Donna Garfield • In Favor: Matthew Dragon, Donna Garfield, Mark Weiner, Allie Zalay, Avi Samuels, Dean Klassman, Debbie Verson, Marty Sussman, Judy Samuels • Opposed: None • Abstain: None IV. Chair Report V. Trustee(s) report • Trustee Stein advised that the Village might need to cancel the Bowling with Buddies event if the outbreak continues to get worse. The Village will monitor the situation. • Trustee Stein reported that BG Days was a success and for the first time, made money. He felt the "Buddy Baseball" and "Fun and Food" event touched lives in a positive way. VI. Staff Liaison report (Evan Michel) • Evan advised that the volunteer reception the Village holds annually will be moved back into 2022 permitting that it is safe to do so. The Village wants to avoid large crowds indoors. • Echoed Trustee Stein's viewpoint that"Buddy Baseball" and "Fun and Food" had a positive impact on the community and felt our committee worked very hard to make it a success. RICK KAHEN COMMISSION FOR RESIDENTS WITH DISABILITIES September 22, 2021 7:00pm call to order EOC Conference Room, Buffalo Grove Village Hall Rick Ka "Commission For Residents With Disabilities VII. Sub-Committee report • Bowling with Buddies Mark Weiner/ Jack Shapiro i. Event Date: Thursday Oct. 21 from 6p- 8p 1. Mark provided an update. a. Asking for Commissioners, who are able to, to arrive between 4:30p-5p (Given that it is a weekday, aware some will come a bit later.) b. Currently 38 participants registered. c. Evan to order wristbands for participants to wear i. The wristbands will indicate that they have registered and provided a signed waiver of liability. d. Dinner will be provided at no cost for the participants. e. A division occurred on how much to charge non- participants i. We will charge $5 f. Overview and timeline of the event. g. Goody bags to be provided at registration i. Each bag to have a maximum cost of$7 (1/2 cost from RKCRD and '/2 from the Rotary Club). ii. Maximum expenditure $300 per organization. h. Event currently has $1,500 in sponsorships contributed for this Event and future Buddy Bowling events. 2. Evan discussed how the Village allocates funding for Village organizations for operating expenses and how sponsorships are a good backstop in the event the Village budgets tighten due to an unforeseen event like Covid. a. Members of the CRD expressed concern if the Village planned to cut back financial assistance. Marty noted that $700 is normally allocated to RKCRD. In 2021, $300 was allocated due to budget constraints. b. For 2022, Evan will submit a request for$700. c. Village funding will be spent before sponsorship funds. d. Evan suggested in the future we have verbiage in our sponsorship requests which allows us the flexibility to spend the funds for other CRD events. 3. Commissioner Garfield mentioned we should ask how many will attend with each participant. We should encourage only one or two additional individuals to minimize the potential spread of Covid. ii. Volunteer Opportunities 1. Registration a. Table 1 — Marty and Gowri b. Table 2— Dean and Avi c. Table 3—Allie and Judy RICK KAHEN COMMISSION FOR RESIDENTS WITH DISABILITIES September 22, 2021 7:00pm call to order EOC Conference Room, Buffalo Grove Village Hall Rick Ka "Commission For Residents With Disabilities Volunteer Opportunities (continued) 2. Point person for shoes/ Registration /Verification - Debbie 3. Assist with food distribution a. Donna, Dean and Gowri b. Beth— to advise c. Mark • Buffalo Grove Days - Debbie Verson / Dean Klassman i. Wrap up 1. Dean thanked everyone for their assistance . 2. Debbie said that the BG Days Committee was very helpful in making sure we had everything we needed for"Fun and Food". Additionally, Dave (from Public Works) responded to all our needs for signage. 3. All Commissioners present shared very positive feedback as well. 4. Judy reported headcount for the event. a. 43 families and 2 organizations registered in advance (186 people) i. On the day of the event, 26 of the 43 registered families and 1 of the 2 registered organizations checked in (112 people attended) b. 11 walk-in registrations totaling an additional 43 people attending. 5. Judy shared that using the wireless ipad to register walk-ups, worked well and allowed for quicker registration. Vill. Unfinished Business a. Identification card update— Marty Sussman • Marty discussed the need for state identification for those with special needs. This will allow first responders to better evaluate a situation and to respond properly. • Marty reviewed prior situations where responders acted improperly since they did not realize the individual had special needs and a tragedy occurred. • The Buffalo Grove Police Dept feels this would be an excellent idea. It will assist their officers response. They wish to move ahead with a program. Marty mentioned other communities are on board however it has not proceeded at the state level. Therefore, it would be a community-based initiative. Marty plans to work on this at the state level too. Marty asked for CRD support for him to pursue the identification card for individuals with special needs. • Motion : Allie Zalay • Seconded: Marty Sussman • In Favor: Matthew Dragon, Donna Garfield, Mark Weiner, Allie Zalay, Avi Samuels, Dean Klassman, Debbie Verson, Marty Sussman, Judy Samuels • Opposed: None • Abstain: None RICK KAHEN COMMISSION FOR RESIDENTS WITH DISABILITIES September 22, 2021 7:00pm call to order EOC Conference Room, Buffalo Grove Village Hall Rick Ka "Commission For Residents With Disabilities b. New Badges update Marty/ Evan • Evan is planning to order new name badges for the RKCRD. • Sample layout shared, via the meeting agenda packet and a physical badge was circulated for refreshing of what we had as the CRD. • Commissioner Avi Samuels suggested a lanyard badge holder (hang around the neck) vs. a traditional pin badge. • Motion : Avi Samuels • Seconded: Donna Garfield • In Favor: Matthew Dragon, Donna Garfield, Mark Weiner, Allie Zalay, Avi Samuels, Dean Klassman, Debbie Verson, Judy Samuels • Opposed: None • Abstain: Marty Sussman c. Starting 2022 budget process, what types of programs or events would our commission like to budget for? Identified so far: I. Fun and Food at BG Days —typical cost $300 - $400 II. Bowling with Buddies— typical cost$300 - $400 III. Email the traditional expenses to Evan for budgeting purposes IV. Continue discussion d. Cling Ons—further discussion — Deferred until Nov. Meeting IX. New Business • Commission shirts with the New Logo— Deferred to a later meeting X. Good and Welfare XI. Adjournment at 8:55pm • Motion to Adjourn: Donna Garfield • Second: Matthew Dragon • In Favor: Matthew Dragon, Donna Garfield, Mark Weiner, Allie Zalay, Avi Samuels, Dean Klassman, Debbie Verson, Marty Sussman, Judy Samuels • Against: None • Abstain: None Next Meeting October 13, 2021 The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at(847) -459-2525 to allow the Village to make reasonable accommodations for those persons.