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2021-06-23 - Commission for Residents with Disabilities - Minutes dap "',ll RICK KAHEN COMMISSION FOR RESIDENTS WITH DISABILITIES w " Wednesday, June 23, 2021 7:00pm call to order Rktk Kam•Commission EOC Conference Room, Buffalo Grove Village Hall For Residents With Disabilities I. Welcome & Call to Order at 7:10pm II. Roll Call • Members Present: Judy Samuels, Marty Sussman, Lexi Robinson, Mark Weiner, Dean Klassman, Jack Shapiro, Beth Shapiro, Allie Zalay, Avi Samuels, Donna Garfield • Members Absent: Leo Njongmeta, Larry Sweica, David Morton, Debbie Verson, Matthew Dragon • Trustee Liaisons Present: Les Ottenheimer • Trustee Liaison Absent: Andy Stein • Also Present: Staff Liaison Evan Michel III. Approval of Minutes: May 26, 2021 • Motion: Marty Sussman • Second: Beth Shapiro • In Favor: Judy Samuels, Marty Sussman, Lexi Robinson, Mark Weiner, Dean Klassman, Jack Shapiro, Beth Shapiro, Allie Zalay, Avi Samuels • Opposed: None • Abstain: Donna Garfield • Motion approved IV. Chair Report • If you are not able to make it to a meeting, please email Judy and Marty to help determine if there will be able to be a quorum V. Trustee(s) report • Les— BG Days logistics are still being worked out, but there will be an event on Monday o Still working out golf cart numbers and transportation o This year the Park District is partnering with the Village for BG Days VI. Staff Liaison report— Evan Michel • Starting the 2022 budget process, let Evan know what types of programs or events we would like to budget for o Put on the agenda for the July meeting VII. Sub-Committee report • Buffalo Grove Days—Debbie Verson o General Info: "The entertainment has been moved back to Mike Rylko Park. There will be a band Friday, Saturday and Sunday night and a DJ before the bands. No fireworks this year. The Village is working on securing golf carts. There will be picnic tables spread out in the field but no separate tables and chairs. No food tent but they are working on food trucks. The carnival will take up their normal space and a part of where the food tent would be, but not the entire area. We have NO, I repeat NO budget from the Village. They will take care of golf carts, Porto-potties, and possibly signage." - update via email from Debbie Verson on 6/22/2021 at 9:51 pm • Fun & Food: "The committee is aware that we are planning on doing Buddy Baseball Thursday evening. We're good for the carnival on Monday, 10:00-11:30. The village and police dept. will evaluate whether or not we can distribute wristbands when people drive in and how that may affect traffic. Paulette will be getting the wristbands from the carnival on Saturday. The committee is not sure if they will be providing ice for the weekend. I asked again about Getting a DJ for Monday during our event. Originally they said no, that that may have changed. Since we have NO budget, we would be responsible for funding any type of entertainment or finding someone to donate their time. I also spoke with Dorflers. Sandwiches will be $3.45 this year, up from $1.45 last time. Their costs have gone up and since they're not open Sundays, they would have to pay people to come in and prepare the sandwiches. We can still reach out to McDonald and Culvers, if we want to. I don't know if the food trucks will be available Monday during our event." - update via email from Debbie Verson on 6/22/2021 at 9:51 pm • Evan will ask about having food trucks available for Monday's event • Evan will ask about getting ice to keep the waters cool • No sandwiches this year from Dorfler's • There will be golf carts Thursday— Monday, we don't know how many ■ At next meeting we should figure out sign-up sheets • Buddy Baseball - Dean Klassman • Motion to hold Buddy Baseball Wednesday, September 1st game at 5:OOpm with a rain date of Thursday, September 2nd ■ Motion: Beth Shapiro ■ Second: Mark Weiner ■ In Favor: Judy Samuels, Marty Sussman, Lexi Robinson, Mark Weiner, Dean Klassman, Jack Shapiro, Beth Shapiro, Allie Zalay, Avi Samuels, Donna Garfield ■ Opposed: None ■ Abstain: None ■ Motion approved • Game will be dedicated to Rick Kahen, Rick Drazner, Jacob Grossman, and Million Dollar Max ■ Family members of each will throw out the first pitch • Marty will design a shirt - then we can get quotes ■ Get a quote for 70 shirts ■ Evan will get a quote and parameters from the Village's vendor (colors, sides of shirts) ■ Evan will contact the Police and Fire Departments about the event ■ We need to set aside about$350-$450 for shirts As a Commission we have already approved the use of our $300 towards shirts • Lou Malnati's is committed for pizza ■ Commissioners can serve out the pizza while buddies/players/game watchers sit ■ We can use the leftover calm shells to serve the pizzas • Mark is waiting to hear back from Walgreens about the water donation • Bowling with Buddies - Mark Weiner o We need to develop a Save the Date email to send out to prior participants to send out late August and in early September send out a registration form o There are 32 lanes, how many participants should we have per lane? Should we use every lane or every other? o Food —do we want buffet style food? ■ We can do buffet style and have RKCRD volunteers making plates for participants o In 2019, we had about 60 RSVP yes and 46 show up to the event o Typically the event costs $500-$600 from each RKCRD and the Rotary Club o Sponsors — ideally 16 sponsors at$100 per sponsor ■ If anyone knows anyone who is willing to sponsor, reach out to Jack ■ Make checks payable to "Buffalo Grove Community Foundation" and put in the memo: Bowling with Buddies o Mark will inquire about the cleaning and safety protocols at Bowlero o Evan will connect with Village communications for helping to publicize the event o Date of event: Thursday, October 21, 2021 at 6:OOpm (Halloween themed) ■ Ideas: • Best costume award • Costume contest sponsor • Pass out candy o We have the whole alley to ourselves for the entire o Evan will look into the Village photo waiver form for the event VIII. Commissioner Reports • None IX. Unfinished Business • Review 3 brochures designed for distribution at our events: (Buddy Baseball, Fun & Food, Bowling with Buddies)— Marty Sussman o Show the public what we are doing and who we are • Review future meeting dates for 2021 consideration — Judy Samuels o Current meeting schedule is on the 4t" Wednesday of the month: July 28, August 25, September 22, October 27, November 24, December 22, January 26 o Keep July 281t' meeting o Move the August 251 meeting to August 181n ■ Rationale: to adequately plan for BG Days and Buddy Baseball o Keep September 22"d meeting o Move the October 27t" meeting to October 13tn ■ Rationale: to adequately plan for October 215t Bowling with Buddies event o Move the November 24t" meeting to November 17tn ■ Rationale: further from Thanksgiving holiday o Skip December 2211 meeting ■ Rationale: not many upcoming events to plan, holiday break o Motion to agree on the above meeting dates: ■ Motion: Donna Garfield ■ Second: Dean Klassman ■ In Favor: Judy Samuels, Marty Sussman, Lexi Robinson, Mark Weiner, Dean Klassman, Jack Shapiro, Allie Zalay, Avi Samuels, Donna Garfield ■ Opposed: None ■ Abstain: Beth Shapiro ■ Motion approved • Is there a need for an extra meeting before Buddy Baseball and/or BG Days? o Not at this time X. New Business • Window decal for businesses who go the extra mile for people with disabilities — Marty Sussman o Brand awareness for the existence of the RKCRD o Is there specified criteria for a business having one of these decals? ■ Donating money to the RKCRD ■ Businesses that go above and beyond for those with disabilities in the community o Motion to give the RKCRD clingon decal to any businesses that are sponsoring Bowling with Buddies ■ Motion: Jack Shapiro ■ Second: Mark Weiner ■ In Favor: Judy Samuels, Marty Sussman, Lexi Robinson, Mark Weiner, Dean Klassman, Jack Shapiro, Beth Shapiro, Allie Zalay, Avi Samuels, Donna Garfield ■ Opposed: None ■ Abstain: None ■ Motion approved o Further discussion is needed on the topic— table the discussion until November meeting • Identification card discussion — Marty Sussman o Cards with information for children with disabilities to help with communication to police and fire department o What does the Village of Buffalo Grove have in place currently in terms of training or supports for interacting with individuals with disabilities? ■ Evan will reach out to contacts at Police and Fire Departments (Officer Mills) o This may be part of a larger political action program or initiative o Possibility of partnering with Debbie Gross about individual cards while we work towards lobbying the correct political action done o Can we work on trying to adapt the existing cards through the state rather than creating new cards? o We are currently in the information gathering stage as a Commission, no action to be taken XII. Good and Welfare • None XIII. Adjournment at 9:OOpm • Motion: Jack Shapiro • Second: Mark Weiner • In Favor: All • Opposed: None • Abstain: None • Motion approved Next Meeting July 28, 2021 The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at(847) -459-2525 to allow the Village to make reasonable accommodations for those persons.