2013-12-16 - Village Board Regular Meeting - Minutes 12810
12/16/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,DECEMBER 16,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:42 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Lauren Stott,Management
Analyst; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Robinson,
Purchasing Manager;Mike Reynolds,Director of Public Works;Rick Kuhl,Superintendent of Public Works;
Darren Monico,Village Engineer;Carol Berman,Deputy Building Commissioner-Administration;Brian Sheehan,
Deputy Building Commissioner-Operation;Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Terson,to approve the minutes of the December 2,2013 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1222
Mr.Anderson read Warrant#1222. Moved by Sussman,seconded by Trilling,to approve Warrant#1222 in the
amount of$1,516,417.93,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman appointed Julie Kamka to the position of Deputy Village Clerk to be effective on December 23,
2013.
Moved by Stein,seconded by Ottenheimer,to concur with President Braiman's appointment.Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
Ms. Stott made a presentation with regard to the Village's Website, details of which may be found in the Village
Board Meeting Agenda Item Overview that she prepared. Mr.Bragg thanked Ms. Stott and staff for their hard work
on this project. The new website is live at this time.
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Mr.Monico provided an update on the status of the Phase I environmental,as well as next steps to complete the
Phase I of the Weiland Road/Lake Cook Road project,after which he answered questions from the Board.
Discussion followed on whether or not another hearing is necessary. The financial report will be presented at the
January 6,2014 meeting,and a final vote will be planned for January 20,2014.
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
November,2013;there were no questions on the report.
Mr.Malinowski made a presentation with updates to the Pay-for-Performance program since the Board's last
discussion of the matter on September 30,2013,after which he answered questions from the Board. Discussion on
this proposal followed. Staff seeks direction for adoption of a pay-for-performance plan at the January 6,2014
Village Board meeting,to become effective for the 2014 calendar year. Mr.Bragg stated that staff will report back
to the Board with general wage adjustments on January 6,2014,and continue this discussion at the spring
Committee of the Whole meeting after further information has been presented to the Board.
PUBLIC HEARING—23031 N.PRAIRIE ROAD
Moved by Berman,seconded by Sussman,to continue consideration of a draft Annexation Agreement concerning
the Kedroski property,23031 N.Prairie Road until January 6,2014 at 7:30 P.M. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TRUSTEE REPORTS
There were no reports from Trustees.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Resolution#2013-39—Executive Session Minutes
Motion to pass Resolution#2013-39,authorizing the release of certain closed Executive Session minutes.
Proclamation—Retirement of Joe Schwister
Motion to approve Proclamation recognizing the service Joe Schwister has given to the community.
Third Party Fire Sprinkler
Motion to authorize Request Qualifications for Third party Fire Sprinkler Plan Reviews.
GIS Services
Motion to award contract to MGP Inc. for GIS services for fiscal year 2014.
Moved by Sussman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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ORDINANCE#2013-79—TAX ABATEMENT
Moved by Berman,seconded by Sussman,to pass Ordinance#2013-79,abating taxes levied for the Village of
Buffalo Grove,Cook and Lake Counties,Illinois,in accordance with the memorandum and draft ordinance
contained in Board packets.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PROCLAMATIONS
President Braiman read a Proclamation recognizing Carol Lieber for her 24 years of service to the Village of
Buffalo Grove.
President Braiman read a Proclamation recognizing Carol Berman for her 26 years of service to the Village of
Buffalo Grove.
President Braiman read a Proclamation recognizing Rick Kuhl for his 38 years of service to the Village of Buffalo
Grove.
All of these long-term employees were thanked and congratulated by the audience and the Board.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Jeff Lieberman,2250 Avalon Drive,had a question regarding the Weiland Road project.
EXECUTIVE SESSION
Moved by Sussman,seconded by Stein,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act.
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from to 8:55 P.M. to 10:21 P.M.
ADJOURNMENT
Moved by Stein, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.
The meeting was adjourned at 10:22 P.M.
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Janet Il1-'SYrabian,Village Clerk
APPROVED BY ME THIS 6th DAY OF January ,2014
11/
arVillage President